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HomeMy WebLinkAbout1998-09-17GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, SEPTEMBER 17, 1998 — 7:00 PM CITY HALL — CONFERENCE ROOMS A & B, FIRST FLOOR 200 SOUTH MAIN STREET Call to Order II. Invocation III. Approval of the August 20, 1998 minutes IV. Citizen Requests V. New Business A. Presentation of the Meadowmere Park Concept Plan B. Proposed policy regarding criminal background checks on volunteer coaches and assistant coaches in youth sport leagues sponsored by the Grapevine Parks & Recreation Department C. Discussion of proposed Bond Election Items relating to Parks & Recreation D. Consider renewal of an Adopt -A -Park agreement with Jay Young Photography for Bear Creek Park E. Consider appointment of an Adopt-A-Park/Road Coordinator F. Concession Contract VI. Miscellaneous Staff Reports VII. Miscellaneous Board Items VIII. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE -11 ' 993 TEXAS ISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND OST.D O , THIS E)11TH DAY OF SEPTEMBER 1998 AT 5:00 P.M. DIRE TPR OF PARKS AND RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, September 17, 1998 at 7:05 p.m. at City Hall, 200 South Main Street, Grapevine, Texas with the following members present, to wit: Lang Atchley Linda Dobbs Willis Art Pierce Roy Robertson Absent: Mark Born Ryan Wade Staff: Doug Evans Lori Smeby Barbara Johnson— 7:08 Ruth Nichol Dr. Curtis Ratliff Hayden Smith Jeff Kirkhuff Sara McCall Joe Moore Guests: Mesa Design Group representatives, Stan Cowan and Fred Walters BTI representatives, Linda Hadley and Jack Hadley The meeting was called to order at 7:08 p.m. A motion was made by Ruth Nichol and seconded by Dr. Ratliff to approve the August 20, 1998 minutes. The motion passed unanimously. The new GCISD Board Representative, Jeanne Hatfield, was introduced to the members of the Board. Presentation of the Meadowmere Park Concept Plan Stan Cowan and Fred Walters from Mesa Design Group presented the Meadowmere Park Concept Plan to the Board. A motion was made by Lary Atchley and seconded by Art Pierce to accept the plan for Meadowmere Park. The motion passed unanimously. Proposed policy regarding criminal background checks on volunteer coaches and assistant coaches in youth sport leagues sponsored by the Grapevine Parks & Recreation Department Discussion ensured regarding the proposed policy regarding criminal background checks on volunteer coaches and assistant coaches in youth sport leagues sponsored by the Grapevine Parks & Recreation Department. The policy was approved at the last Parks & Recreation meeting. A presentation was given by Linda Hadley with BTI. Discussion of proposed Bond Election items relating to Parks & Recreation Doug Evans presented projects relating to Parks & Recreation items for the proposed Bond Election. They are: Meadowmere Park ----------------------------- $500,000 Phase IV Senior Citizen ----------------------- $610,000 Trail Projects ----------------------------------- $770,000 Silvercrest Lane & Kimball Road to Meadowmere Park Entrance Bear Creek Park to Parr Park Total --------- $1,880,000 Other projects are street improvements, new fire station and library expansion. Consider renewal of an Adopt -A -Park agreement with Jay Young Photography for Bear Creek Park A motion was made by Barbara Johnson and seconded by Art Pierce to approve the renewal of an Adopt -A -Park agreement with Jay Young Photography for Bear Creek Park. The motion passed unanimously. Art Pierce, Barbara Johnson and Curtis Ratliff volunteered to be Adopt-A-Park/Road Coordinators and to monitor the Adopt-A-Park/Road groups. A motion was made by Linda Dobbs Willis and seconded by Hayden Smith to recognize and make this a standing committee to report back at each meeting. Lori Smeby presented the new contract from Pepsi. Larry Atchley made a motion and Barbara Johnson seconded it to table the item for a future meeting to investigate the revenue offered, length of contract, and termination clause. Miscellaneous Reports Doug Evans reported on $434,700 in miscellaneous park projects approved by the City Council at the September 8h meeting. Bear Creek Park Restrooms $95,000 Parr Park Restrooms 40,000 Playground at Banyan, Parkwood, Cluck Parks 90,000 Western OaksBelfort Parks 50,000 Horseshoe Trails Overlay 65,000 Median Irrigation 59,700 Grapevine Middle School Playground 35,000 Total $434,700 Barbara Johnson thanked Art Pierce for totems at Grapefest, thanked Mark Born for sending out reminders, and remarked that the tree drawing was very successful. Roy Robertson commented that the Horseshoe Trails gate needs beefing up, spurs overlayed, and crushed aggregate road edges. ADJOURN The motion was made by Ruth Nichol and seconded by Hayden Smith to adjourn the meeting. The meeting adjourned at 9:10 p.m. RECORDING SECRETARY - Linda Dobbs Willis AND RECREATION V. NEW BUSINESS A. Discussion and consideration of support for the October 315` Household Hazardous Waste Collection A Household Hazardous Waste Collection is scheduled for October 31" (Halloween) in Grapevine. Staff will give the Board a brief presentation on the program and discuss what support is needed from the Board for the program to be a success. B. Discussion and consideration of participation in the Texas Recreation & Park Society's Legislative Network Director Doug Evans is the Chairperson of the Texas Recreation & Park Society Legislative Committee for the upcoming 76`h Session of the Texas Legislature. A Legislative Network has been formed that includes members of parks & recreation advisory boards. Mr. Evans will explain how the network functions and how board members can get involved. C. Discussion of a staff -developed program referred to as "Peek -At -A -Park Staff has developed a program specifically for members of the Parks & Recreation Advisory Board. The idea originated from a past member of the board. Staff will give a brief presentation on the program and see what interest, if any, the Board has in the program.