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HomeMy WebLinkAbout1999-05-20GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, MAY 20, 1999 — 7:00 PM CITY HALL — CONFERENCE ROOMS A & B — FIRST FLOOR 200 SOUTH MAIN STREET I. Call to Order II. Invocation III. Approval of the April 15, 1999 minutes IV. Citizen Requests V. New Business A. Consider renewal of an Adopt -A -Road agreement with the Knights of Columbus #7099 for Boyd Street, from Northwest Highway to Wildwood Street B. Appointment of a member of the Advisory Board to serve as one of the liaisons on the Youth Sports Association Committee C. Report on the results of a focus group that met on May 4"' to critique the Recreation Division activities brochure D. Report regarding legislation relating to parks & recreation VII. Miscellaneous Board Reports/Items A. Peek -At -A -Park Reports B. GCISD Board Report C. GCISD Youth Report VII. Miscellaneous Staff Reports VIII. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. I CCORDANCE ITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 (TEXAS LEGI TU THE BOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE 4 H AY AY 19 'AT 5:00 P.M. DIRE OF PARKS AND RECREATION z� '�,o C�A ev,.wp CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, May 20, 1999 at 7:00 p.m. at City Hall, 200 South Main Street, Grapevine, Texas with the following members present, to wit: Hayden Smith Barbara Johnson Jeff Kirkhuff Linda Dobbs Willis Absent: Larry Atchley Staff: Doug Evans Guest: Ruth Nichol Larry Francis Curtis Ratliff (7:08) Roy Robertson Art Pierce Ryan Wade (7:06) Joe Moore The meeting was called to order at 7:04 p.m. A motion was made by Jeff Kirkhuff and seconded by Barbara Johnson to approve the minutes as written of the April 15, 1999 meeting. The motion passed unanimously. There were no Citizen Requests. New Business A motion was made by Barbara Johnson and seconded by Art Pierce to accept the renewal of an Adopt -A -Road agreement with the Knights of Columbus #7099 for Boyd Street, from Northwest Highway to Wildwood Street. The motion passed unanimously. Barbara Johnson made a motion to appoint Jeff Kirkhuff to replace Mark Born as a member of the Advisory Committee to serve as liaison on the Youth Sports Association Committee. The motion was seconded by Linda Dobbs Willis. The motion passed unanimously. Doug Evans reported on the Playbook focus group meeting. One suggestion was to find a way to confirm that the mailings are going out. Doug Evans reported on legislative issues with Parks & Recreation issues in the state. Miscellaneous Reports Joe and Doug gave project reports on Hwy. 26 Trail, Oak Grove #3, Cottonbelt Trail, Main Street Days, Kimble Road Public Meeting and Parr -Bear Creek Trail Linkage. A motion was made by Art Pierce and seconded by Hayden Smith to adjourn. The motion passed unanimously and the meeting adjourned at 8:25 p.m. RECORDING SECRETARY - Joe Moore, Assistant Director of Parks & Recreation DIRECT\QR OF PARKS AND RECREATION VI. Old Business A. Discussion regarding the results of a focus group that met on May 4`" to critique the Recreation Division activities brochure The Board discussed this briefly last month but will discuss the results again and take any comments on how the brochure can be improved. VII. New Business A. Consider renewal of an Adopt -A -Park aqreement with the Bear Creek Disc Golfers for the disc golf course at Bear Creek Park The Board approved the original agreement with the Bear Creek Disc Golfers at the June 1997 meeting. Staff recommends the Board renew the agreement. B. Consider renewal of an Adopt -A -Road agreement with the McCracken Family for Kimball Road The Board approved the original agreement with the McCracken Family at the June 19,1997 meeting. Staff recommends approval. C. Discussion regarding new shade shelters for the Oak Grove Baseball Complex and Soccer Complex The Grapevine Soccer Association recently funded three shade shelters at the Oak Grove Soccer Complex and the City is funding concrete pads beneath the shelters. Likewise, the Grapevine Baseball Association has solicited funding from Park Place Lexus of Grapevine for a large shade shelter at the Oak Grove Baseball Complex. Staff will discuss the location of the shelters and the City's participation in the projects. D. Discuss and consider establishing a list of needed parks and recreation facilities for Grapevine Although the Board approved a priority of facilities needed in May of 1998, staff would like to discuss the adoption of a new list since the bonds have passed for trails and park improvements. Staff has discussed the priority listing with officials at the Texas Parks & Wildlife Department Grants Division and some problems exist with the current list and the ability to be competitive in obtaining grants. E. Consider appointment of the Student Liaison to the Parks & Recreation Advisory Board A recommendation will be made at the meeting after staff has reviewed all applications.