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HomeMy WebLinkAbout1999-06-24GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, JUNE 24, 1999 - 7:00 PM CITY HALL - CONFERENCE ROOMS A & B - FIRST FLOOR 200 SOUTH MAIN STREET Call to Order II. Invocation III. Introduction and Oath of Office for New Board Members IV. Approval of the May 20, 1999 minutes V. Presentation of plaques to outgoing members - Mark Born & Sara McCall VI. Citizen Requests VII. Old Business A. Discussion regarding the results of a focus group that met on May 4`" to \ critique the Recreation Division activities brochure C�1',,1 - c o�•.x Gt VIII. New Business A. Consider renewal of an Adopt -A -Park agreement with the Bear Creek Disc Golfers for the disc golf course at Bear Creek Park B. Consider renewal of an Adopt -A -Road agreement with the McCracken Family for Kimball Road C. Discussion regarding new shade shelters for the Oak Grove Baseball Complex and Soccer Complex D. Discuss and consider establishing a list of needed parks and recreation facilities for Grapevine C , 4 - t' , E. Consider appointment of the Student Liaison to the Parks & Recreation Advisory Board IX. Miscellaneous Board Reports/Items �,,a-{,4,-\, X. Miscellaneous Staff Reports - hkow 14" 940 XI. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATE, THE BOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE Z:= P.M. DIREVrOR OF PARKS AND RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, June 24, 1999 at 7:07 p.m. at City Hall, 200 South Main Street, Grapevine, Texas with the following members present, to wit: Roy Robertson Larry Atchley Curtis Ratliff Ryan Wade Jeff Kirkhuff Dr. Edith Pewitt Art Pierce Barbara Johnson Larry Francis Julie Florence Absent: Staff: Hayden Smith Doug Evans Doug Arendt Lori Smeby Linda Huff Joe Moore Guests: Jana Ratliff Mark Born Ray Harris Michael Tate Julie Born Sara McCall The meeting was called to order at 7:07 p.m. Linda Huff swore in Roy Robertson, Art Pierce and Ryan Wade as returning board members and Dr. Edith Pewitt, Larry Francis and Julie Florence as new members. Shane Wilbanks welcomed members and asked that they look forward to beautifying Grapevine through a botanic garden, and making it a pleasant place to be no matter where someone might enter the city. All present introduced themselves and what they are involved in. A motion was made by Barbara Johnson and seconded by Curtis Ratliff to approve the minutes as written of the May 20, 1999 meeting. The motion passed unanimously. Citizen Re uests Ray Harris revisited the trail marking system created by the Grapevine Runners and Walkers Club. Painting of the trail markings is scheduled to begin next week. Presentations Roy Robertson presented Mark Born and Sara McCall with wooden plaques of appreciation. Old Business Recreation Activities Brochure Task Force critique given by Lori Smeby. Recommendations to improve the brochure were to categorize activities, grid programs in each activity, install TABS, define what magazine is for, distribution efficiency to registration dates, edit inside 15` two pages and consolidate. New Business A motion was made by Art Pierce and seconded by Barbara Johnson to accept the renewal of an Adopt -A -Road agreement with the Bear Creek Disc Golfers for the disc golf course at Bear Creek Park. The motion passed unanimously. The renewal of an Adopt -A -Road agreement with the McCracken Family for Kimball Road was tabled for the next meeting. Doug Evans presented information on the shade shelters at Grapevine Baseball and Soccer fields. The three shade shelters that are already in the soccer fields are similar to shade shelters at the swimming pools. In October a permanent shelter is proposed to be built near Baseball fields 11 and 12. Parks Place Lexis car dealership is donating $15,000 to help construct. They want their name on the building. Doug presented reasons for re-establishing the priorities of the Parks and Recreation Master Plan. Recommended List 1. Additional Hike/Bike/Walking Trails 2. Additional Lighted Soccer Fields 3. Additional Soccer Fields 4. Additional Disc Golf Course 5. Additional Sand Volleyball Courts 6. Additional Baseball Fields 7. Additional Softball Fields 8. Additional In -Line Hockey Rink Discussion ensured. A motion was made by Art Pierce and seconded by Curtis Ratliff to approve the revised list of priorities of the Parks and Recreation Master Plan. The motion passed unanimously. A motion was made by Curtis Ratliff and seconded by Jeff Kirkhuff to approve the appointment of Brandon Simon as the Student Liaison for the Parks and Recreation Advisory Board. The motion passed unanimously. The other applicant, Bryan Keeney, was encouraged to re -apply. Miscellaneous Staff Reports Shane Wilbanks reported on Botanic Garden status. Barbara Johnson reported on Snakey Lane through the Peek -at -a -Park program. 2541 Roy Robertson reported that the Bicycle Seminar had 5 participants and was very successful! A motion was made by Art Pierce and seconded by Ryan Wade to adjourn. The motion passed unanimously and the meeting adjourned at 9:20 p.m. RECORDING SECRETARY - Joe Moore, Assistant Director of Parks & Recreation Q �7'� DIRECTPR OF PARKS AND RECREATION VI. Old Business A. Consider renewal of an Adopt -A -Road agreement with the McCracken Family for Kimball Road This was on June's agenda and members of the Board questioned whether this group met the requirements on the minimum of/2 mile. Staff measured the distance and it was only 3/10 of a mile. Staff contacted Mr. McCracken and he agreed to extend the limits to''/z mile. Staff recommends approval. VII. New Business A. Presentation of financial and participation reports from the Grapevine Baseball Association. the Grapevine Softball Association the Grapevine/Southlake Soccer Association and the Grapevine Pee Wee Football Association According to the Athletic Facilities Policy, each co-sponsored association is required to have representatives attend the July Parks & Recreation Advisory Board meeting to discuss financial and participation information relating to their activities. B. _Discussion reqardinq the promotion of Grapevine Parks & Recreation activities and facilities at Grapefest Each Main Street Days and Grapefest festivals, the Department reserves two booths to promote activities and facilities. The Board will discuss such items as promotional material, maps, booth presentation and work schedules. C. Discussion regarding a date and time for the tour of parks and facilities Each year, the Board and staff tour parks and facilities. It was suggested at the June meeting that the tour be held on a Saturday. The Board will discuss a date and time for the tour.