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HomeMy WebLinkAbout1999-07-15GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, JULY 15, 1999 — 7:00 PM CITY HALL — CONFERENCE ROOMS A & B — FIRST FLOOR 200 SOUTH MAIN STREET Call to Order II. Invocation III. Approval of the June 24, 1999 minutes IV. Presentation of a plaque to outgoing member Linda Dobbs Willis V. Citizen Requests VI. Old Business A. Consider renewal of an Adopt -A -Road agreement with the McCracken Family for Kimball Road VII. New Business A. Presentation of financial and participation reports from the Grapevine Baseball Association, the Grapevine Softball Association, the Grapevine/South lake Soccer Association and the Grapevine Pee Wee Football Association B. Discussion regarding the promotion of Grapevine Parks & Recreation Department activities and facilities at Grapefest C. Discussion regarding a date and time for the tour of parks and facilities VIII. Miscellaneous Board Reports/Items IX. Miscellaneous Staff Reports X. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE -THE BOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE D Y J^e`UL 199 AT 5:00 P.M. \ J DI OR OF PARKS AND RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, July 15, 1999 at 7:05 p.m. at City Hall, 200 South Main Street, Grapevine, Texas with the following members present, to wit: Larry Francis Barbara Johnson Curtis Ratliff Julie Florence Jeff Kirkhuff Dr. Edith Pewitt Ryan Wade Hayden Smith Roy Robertson Absent: Staff: Art Pierce Larry Atchley Doug Evans Joe Moore Doug Arendt Lori Smeby The meeting was called to order at 7:05 p.m. A motion was made by Jeff Kirkhuff and seconded by Larry Francis to approve the minutes as written of the June 24, 1999 meeting. The motion passed unanimously. Citizen Requests Guy McCracken requested a water meter tap on Kimble Road by the City to water 33 trees that they have planted. He also asks for an extension of trail clean up along Kimble through the woods. Old Business A motion was made by Dr. Edith Pewitt and seconded by Barbara Johnson to approve the renewal of an Adopt -A -Road agreement with the McCracken Family for Kimball Road. The motion passed unanimously. New Business The Grapevine Baseball Association gave a financial and league report. The Association ended with a $27,179 surplus. There were no problems except minor conflicts with the football practice in the Fall season. Their web site is www.g}_b.org. The Grapevine Girls Softball Association gave a financial and league report. The Association's balance forward to next year is $909.76. They have done a survey and its results will be posted on their website at wwtiv.GGSA.Org. They request in the future a girls softball field. Steve Miller developed the Cindy Hardeman Scholarship Fund. This year $500 was given out. August 12`" will be the 1s` presentation to a high school student. The Grapevine/Southlake Soccer Association representative Mickey O'Brien reported they gave out 2 scholarships to high school students at $500 each. The Association will have a $92,514 carry over. Participants for the season were 2,322 for Spring and 2,272 for Fall. The Association website is www.spiderine.com/GSSA. The Association is offering $40K to the City to light one soccer field. They have up to 15 scholarship players per season. The Pee Wee Football Association was not present. They reported a carry over of $6,917.48 and it was requested that the Pee Wee Football Association attend the next meeting. Grapefest participation was discussed. Doug suggested a portion of the booth be devoted to Parras de la Fuentes. A motion was made by Dr. Edith Pewitt and seconded by Barbara Johnson to allow a Parras display in the booth. The motion passed unanimously. Ryan Wade volunteered to handle scheduling of workers for the booths. It was suggested to move the meeting in September from the 16th to September 9" because of the Grapefest orientation meeting. The Parks Tour for the Advisory Board was set for October 9" (Saturday) from 8:00 am to 2:00 p.m. There will be a breakfast, tour of the parks and lunch. Miscellaneous Staff Reports Shane Wilbanks gave a report on the Botanic Garden plan to be presented at the August meeting. Board elections will be next month. A motion was made by Ryan Wade and seconded by Barbara Johnson to adjourn. The motion passed unanimously and the meeting adjourned at 8:55 p.m. RECORDING SECRETARY - Joe Moore, Assistant Director of Parks & Recreation PARKS AND RECREATION CRAIRMAMOF THE PARK BOARD V. Election of the Chairperson, Vice Chairperson and Secretary for FY 1999-2000 At each August Parks & Recreation Advisory Board meeting, the Board elects the Chairperson, Vice Chairperson and Secretary for the next fiscal year. The role of the Chairperson is to provide leadership to the Board, insure that the meetings are conducted in accordance with established rules and maintains order and bring the Board to a conclusion on the matters before it. The Vice Chairperson's role is to act as Chairperson in the absence of the Chairperson and the role of the Secretary is to keep accurate records of the actions taken by the Board. In the past, a staff person from the Parks & Recreation Department has taken the minutes of the meetings at request of the Board. The Secretary has also taken on the responsibility of calling all members of the Board to remind them of the meetings. VI. Old Business A. Presentation of financial and participation reports from the Grapevine Pee Wee Football Association All youth sports associations were scheduled to give their financial and participation reports at the July meeting. However, no representatives from the Grapevine Pee Wee Football Association were present to give a report. Staff contacted officers of the association and asked them to have a representative at the August meeting. B. Consider renewal of an Adopt -A -Road agreement with the Grapevine AMBUCS for Main Street. from SH 114 to Northwest Highway The original agreement with the Grapevine AMBUCS was approved by the City Council in March of 1995. The AMBUCS also pick up litter on Barton and Jenkins Streets, from Franklin Street to Northwest Highway. Staff recommends the Board renew the agreement. C. Presentation of the conceptual plan for the Botanical Gardens at Heritage Park The design consultant, Oliver Windham, will present the conceptual plans for the Botanical Gardens at Heritage Park.