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HomeMy WebLinkAbout1999-11-11GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, NOVEMBER 11, 1999 — 7:00 PM CITY HALL — CONFERENCE ROOMS A & B — FIRST FLOOR 200 SOUTH MAIN STREET I. Call to Order II. Invocation III. Approval of the minutes of the October 9, 1999 meeting IV. Presentation of the Texas Amateur Athletic Federation Local Athletes of the Year • Megan Gaffney — swimming • David LaCava — track V. Request for future Board items%;°�� VI. New Business A. Consider approval of an Adopt -A -Park agreement with Girl Scout Troop 1442 for Heritage Park B. Consider renewal of an Adopt -A -Park agreement with the Creekwood West Homeowners Association for Big Bear Creek Nature Preserve C. Discussion regarding the Texas Open Meetings Act D. December 1999 Parks & Recreation Advisory Board meeting VII. Miscellaneous Staff Reports • Park Place Lexus Pavilion • Parkwood Fence • Central Irrigation Control System • Minor Landscaping Projects • Christmas Activities VIII. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE 5TH AY OF IA nEMBR 1999 AT 5:00 P.M. DIRECTOR OF PARKS AND RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, November 11, 1999 at 7:00 p.m. at City Hall, 200 South Main Street, Grapevine, Texas with the following members present, to wit: Larry Francis Barbara Johnson Roy Robertson Dr. Curtis Ratliff Dr. Edith Pewitt Ryan Wade Hayden Smith Art Pierce Julie Florence Absent: Staff: Larry Atchley Jeff Kirkhuff Doug Evans Joe Moore Lori Smeby Scott Hardeman The meeting was called to order at 7:00 p.m. A motion was made by Larry Francis and seconded by Barbara Johnson to approve the minutes as written of the October 9, 1999 meeting. The motion passed unanimously. The TAAF Athlete of the Year Award for track was presented to David LaCava. A request by Barbara Johnson for a future Board item was to include discussion for a Park I.D. Contest. New Business Motion was made by Larry Francis and seconded by Barbara Johnson to approve the Adopt -A -Park agreement with Girl Scout Troop 1442 for Heritage Park. The motion passed unanimously. Motion was made by Curtis Ratliff and seconded by Ryan Wade to renew the Adopt -A -Park agreement with the Creekwood West Homeowners Association for Big Bear Creek Nature Preserve. The motion passed unanimously. Doug discussed the intention of the new clause of the Open Records Act. Motion was made by Dr. Edith Pewitt and seconded by Larry Atchleyto cancel the December meeting because of the holidays. The motion passed unanimously. Miscellaneous staff reports were given. Doug reported on Park Place - Lexis Pavilion. The building will be shipped the week of November 22nd The fence at Parkwood is completed. Gates set to be installed. Joe discussed the Mir 5000 computerized irrigation system status. Doug Evans discussed landscape projects, W.D. Tate, P.D. Building, hanging baskets downtown and Botanic Gardens. Monday, November 29' at 7:00 will be the Carol of Lights. The Christmas Parade will be Thursday, December 2nd at 7:00. The Whistle Stop Christmas will be December 3, 4, 10 and 11. A motion was made by Ryan Wade and seconded by Hayden Smith to adjourn. The motion passed unanimously and the meeting adjourned at 8:00 p.m. RECORDING SECRETARY - Joe Moore, Assistant Director of Parks & Recreation DIRECT F PARKS AND RECREATION Lk:n�'�L 9:�:— CHAIRMAN OF THE PA ARD VI. Old Business A. Consider renewal of an Adopt -A -Road aareement with Grapevine Masonic Lodge A.F & A.M.#288 for Hall -Johnson Road from SH 121 to Pool Road The Parks & Recreation Advisory Board approved the original agreement at the January 15, 1998 meeting. A copy of the agreement is attached for review. VI. New Business A. Consider approval of an Adopt -A -Road agreement with Edward Jones Investments for Timberline Drive. from Mustang Drive going east one mile A copy of the agreement is attached for Board review. Staff recommends approval. B. Discussion reaarding a contest identifvina parks and facilities in Grapevine At the November 11, 1999 meeting, Boardmember Larry Francis suggested the Parks & Recreation Department hold a contest whereby citizens try and identify parks and facilities via photos. The Board will discuss the logistics of the proposed contest. C. Discussion of modifications to the Facilitv Reservation and Communit Activities Center policies Staff has been working with the Council Facilities Committee regarding modifications to the Facility Reservation Policies and the Community Activities Center Policies. Staff will go over recommendations with the Board.