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HomeMy WebLinkAbout2002-03-21GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, MARCH 21, 2002 — 7:00 PM SENIOR ACTIVITIES CENTER — MULTI-PURPOSE ROOM 1 421 CHURCH STREET I. Call to Order II. Invocation III. Approval of the minutes of the February 21, 2002 meeting IV. Citizen Requests V. New Business A. Discuss and consider approval of revised Athletic Facility Policies B. Discuss the Promotional Booth for Main Street Days VI Miscellaneous Board Reports (No action will be taken on any of the following items) VII. Miscellaneous Staff Reports (No action will be taken on any of the following items) • Status of trail projects • Recreation Events - Meadowmere Park development Pickering Park improvements -6 Oak Grove Park improvements - ��ti���, ���`� "" Cis ��C '15 >/• Parr Park improvements - (J4"ut VIII. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 410- 3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE 15th DAY OF MARCH 2002 AT 5:00 P.M. i DIR OR OF PARKS & RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, March 21, 2002 at 7:00 p.m. at the Senior Activities Center, 421 Church Street, Grapevine, Texas with the following members present, to wit: Stan Hinson Ryan Wade Roy Robertson Larry Francis C. Shane Wilbanks Absent Staff: Hayden Smith Clydene Johnson — Council Liaison Doug Evans Joe Moore Barbara Johnson David Benedetto Terry Allen Barbara Keeney William Cherry, Student Liaison The meeting was called to order at 7:05 p.m. by Vice Chairperson Larry Francis. A motion was made by Stan Hinson and seconded by Barbara Johnson to approve the minutes of the February 21, 2002 meeting. The motion passed unanimously. New Business Doug Evans opened discussion on revised Athletic Facility Policies. The Board is asked to review the policies and make recommendations on how to equitably control use of athletic fields. Policies will be brought back at the next meeting. A suggestion was also made to modify Co-sponsored Association Policies to agree with Co-sponsored Agreement. Discussion ensued regarding the Main Street Days Promotional Booth on May 17" — 19" The Library Board and Keep Grapevine Beautiful will both be in the booth at this event. Miscellaneous Board Reports Larry Francis read a Letter of Resignation from Julie Florence. David Benedetto gave a report on Youth Sports Associations. Miscellaneous Staff Reports The Board was given an update on the following projects. • Status of trail projects • Recreation Events • Meadowmere Park Development • Pickering Park Improvements • Oak Grove Park Improvements • Parr Park Improvements A motion was made by Ryan Wade and seconded by Barbara Johnson to adjourn. The motion passed unanimously. Time: 8:59 P.M. RECORDING SECRETARY — Joseph D. Moore, Asst. Director of Parks & Recreation I awim-, ../JW40,�WOF PARKS AND RECREATION V. New Business A. Consider renewal of an Adopt Park aqreement with the Grapevine Garden Club for the City's Tree Farm The Board initially approved the agreement with the Garden Club on February 17, 2000 and the City Council approved the agreement on March 7, 2000. Staff recommends approval. B. Consider renewal of an Adopt A -Road agreement with the Unity Church of NE Tarrant County for Hughes Road The Board initially approved the agreement with Unity Church on March 26, 1998 and the City Council approved the agreement on April 7, 1998. Staff recommends approval. C. Discuss and consider approval of Athletic Facilities Policy The Board discussed the policy at the March 21, 2002 meeting and there were many good comments on how to re -structure the policy as it relates to reservations of the athletic fields. Staff has done some research and will do more before the meeting and will relay this to the Board for further discussion and possible consideration of the policy. D. Discuss the Promotional Booths for Main Street Days and for a Boating and Camping Show at Bass Pro Shop The 2002 Main Street Days festival is scheduled for May 17-19. The Library Board has agreed to share booth space with us and provide volunteers to man the booths. Also, officials at Bass Pro Shop have contacted staff regarding a promotional booth at the Boating and Camping Show scheduled for April 19`h, 201" and 21s`. The Board will discuss volunteers, training and booth setup.