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HomeMy WebLinkAbout2002-07-25GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, JULY 25, 2002 — 7:00 PM SENIOR ACTIVITIES CENTER — MULTI-PURPOSE ROOM 1 421 CHURCH STREET I. Call to Order .— (aabKa 11. Invocation III. Recognition of new Board Members IV. Approval of the minutes of the June 20, 2002 meeting V. Citizen Requests VI. Recognition of service for outgoing Board Members Julie Florence, Barbara Johnson and William Cherry VII. New Business A. Presentation of the financial and participation reports from the Grapevine Youth Baseball Association, Grapevine Girls Softball Association, Grapevine Pee Wee Football Association and the Grapevine/Southlake Soccer Association B. Consider renewal of an Adopt -A -Park application from Circle T Girl Scout Troop 4019 for Casey's ubhouse at Dove Park C. Discussion regarding Corps of Engineers property in Grapevine VIII. Miscellaneous Board Reports (No action will be taken on any of the following items) IX. Miscellaneous Staff Reports (No action will be taken on any of the following items) • Status of trail projects • Recreation Events - 0 wd 2 ✓. Meadowmere Park development P eoltc�wUR� Keep Grapevine Beautiful p— X. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT (817) 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THEjBOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE 19th DAY OF JY 2002 AT 5:00 .M. DIRE OR OF PARKS & RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, July 25, 2002 at 7:00 p.m, at the Senior Activities Center, 421 Church Street, Grapevine, Texas with the following members present, to wit: Larry Francis Roy Robertson Ray Harris Stan Hinson Absent: Margie Mitchell Staff: Doug Evans Joe Moore Guests: Julie Florence Jim Hodgins Brian Stackhouse Tony DeBruno Ryan Wade John Dalri Terry Allen Tyler Johnson — Student Liaison David Benedetto William Cherry Jenny Moore T.C. Cowan The meeting was called to order at 7:00 p.m. by Vice Chairperson Larry Francis. A motion was made by Ryan Wade and seconded by Stan Hinson to approve the minutes of the June 20, 2002 meeting. The motion passed unanimously. Citizen Requests Recognition of service plaques for outgoing Board Members Julie Florence and William Cherry were presented. New Business A. Presentation of financial and participation reports were given by the youth sports associations. Youth Baseball — James Hodgins j\C4 James Hods is the outgoing President, and Brian Stackhouse is the incoming v, cY President. Baseball had a good year and includes ages 5 years through 18 year olds. The play level was Recreational and Select. The goal is to move youth into school teams. A growing trend for tournaments is: (1) Winter (March) for Select teams and (2) Summer for Recreational teams. Affiliation has been changed to Bear Creek Baseball League. Spring Creek Bar -B -Q is a major supporter of leagues this year. Stan Hinson asked about "sponsors" in expense area. Response: Sponsorship monies have been raised for tournaments and from Spring Creek Bar -B -Q ($5,000) and monies have been given to Select teams. John Dalri asked about number of kids. Numbers range from 1,000 — 2,000. Fees are $120 and includes uniforms. Roy inquired about level of new age groups of 17 — 18 year olds. There are 2 teams of 17-18's and 3 teams of 15-16 year olds. Grapevine Girls Softball — Jenny Moore • Fall had 90 players — shared with Trophy Club (50 players) • Spring had 157 players (12 non-residents) — shared with Trophy Club (70 players) • Tropy Club used our game fields; practice at their own fields • No Select/Rec. team competition • GGSA Select play - select older groups (12,14,16) Hurst, Euless, Grapevine players • 4 yrs. — 16 yrs. Age groups • No fundraisers. Funds raised through registrations. • Had 10 players on scholarships Ray-JZobertson asked about registration fee. Response: Fees are $65, $75, $95, $115. Rorpraised GGSA for cooperation with RAW and softball games. pLl Grapevine Pee Wee Football Association — T.C. Cowan T.C. Cowan is the President of TDFA — Tarrant/Dallas Football Association. Ages are for 5 — 11 year olds and some 12 year olds. There are 250 — 300 participants which includes cheerleaders. There are full scholarships offered when asked for. Fees are $105 -$145 and includes all uniforms. Flag Football is for ages 5 — 6, and Contact Football is for ages 7 — 11. One fundraiser last year netted only $200. The association ran a deficit last year of about $17,000 — this was to purchase new pads for all players. Also, cheerleading expenses were way up. The concession stand only made $500 last year. Stan asked how the deficit was handled and response was that it was borrowed from the parent organization T/DFA. Ryan asked about registration. Response: Reported 37 registrations so far. Terry asked if association could operate off of $7K - $81K this year. Response :Yes, with $20 fundraiser fee. T.C. Cowan inquired as to where they could play. The City is trying to secure Grapevine Middle School. Grapevine/Southlake Soccer Association — Tony DeBruno Tony DeBruno is past President and Jeff Eberhart is current President. The association consists of two city organizations, Grapevine/Southlake — Part of N. Texas State Soccer Association, the 4'h largest in the country. GSSA is the 10t' largest in the State. It includes Ages 4 — 18 year olds. Select play is ages 11 and up. GSSA represents Club and Recreational Soccer. They need practice facilities but no game fields. Rec. teams have 1s' priority, then Select teams. Lighted fields included 2 in soccer, baseball is numerous. Southlake opened their complex 4 years ago. GSSA has 2,500 players, breakdown: 15% - 50% Grapevine Elementary Schools 45% - 65% Southlake Elementary Schools 1,000 Grapevine 1,500 Southlake/Other 125 Neither City 230 Select 140 Grapevine/Southlake players 500 Total Select Players } Adults & Youth 270 are going outside this area } Adults & Youth GSSA is struggling with practice fields for all levels of play. Fees have increased over last few years to $60. There are 9,000 players in Grapevine/Southlake/Colleyville, and 1,500 indoor players. This includes adults. GSSA is forming a Foundation to accept funds from Corporate Sponsors. Terry asked, "How do you fund a $32K deficit?" Response: Current registration offsets this along with $100,000 balance. John asked, "Player awards, why $40K?" Response: Because if players play at least''Y26game; they get a trophy. GSSA bidding to host the Tournament of Champions in November for ages 10 & under and 11 and under. The Soccerfest Tourney in May was hosted by LSSA. B. A motion was made by Ryan Wade and seconded by Terry Allen to approve the renewal of the Adopt -A -Park agreement from Circle T Girl Scout Troop 4019 for Casey's Clubhouse at Dove Park. The motion passed unanimously. The Adopt -A -program process was explained. C. Doug Evans explained the proposal presented by the Corps of Engineers for the City to take over all currently unleased COE property. This would double the number of acres of park land. Miscellaneous Board Reports Terry Allen questioned when School Board Rep. would be appointed. Council member Darlene Freed will contact School Board regarding the appointment of the liaison. Stan reported on Airplane Club areas safety near soccer fields. Also, fence at Pickering for soccer fields. Miscellaneous Staff Reports The Board was given an update on the following projects. • Status of trail projects — Big Bear Creek Trail, Meadowmere Trail, Oak Grove Trail • Recreation Events — Outdoor Adventure Kids, Games of Texas (GOT) kickoff is August 22ntl in Colleyville • Meadowmere Park Development — Status report given • Keep Grapevine Beautiful Report — Joe Moore Roy suggested seeing about controlling traffic on Dove Loop North. A motion was made by Ryan Wade and seconded by Stan Hinson to adjourn. The motion passed unanimously. Time: 9:29 P.M. RECORDJ�JG SV-TARY — Joseph D. Moore, Asst. Director of Parks & Recreation REf4OR OF PARKS AND RECREATION w CHA(RFLqRSON OF THE BOARD V. Old Business A. Discussion regarding Corps of Engineers property in Grapevine Staff will give the Board an update on the potential lease of Corps property in Grapevine. VI. New Business A. Discussion and consideration of an ordinance relating to the closure of athletic fields due to maintenance and/or field conditions Attached is a proposed ordinance that would prohibit the use of athletic fields that have bee posted due to maintenance/field conditions. The Board will discuss the proposed ordinance. Staff recommends approval. B. Discussion and consideration of modification of parks and recreation fees Attached is a fee survey and recommendations from staff on increases in fees for parks and recreation related services. The Board will discuss the proposed fee increases. C. Discussion regarding a date for the annual tour of parks and facilities The Board will discuss a date for the annual tour of parks and facilities. D. Parks & Recreation Advisory Board Orientation Staff will have a brief orientation for the new Board Members.