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HomeMy WebLinkAbout2002-08-15GRAPEVINE PARKS REREGULAR ATIONGDVISORY BOARD THURSDAY, AUGUST 15, 2002 — 7:EE00 SENIOR ACTIVITI 421 CHURCH STREETURPOSE ROOM 1 Call to Order II. Invocation 2002 meeting III. Approval of the minutes of the July 25, IV. Citizen Requests V. Old Business in Grapevine A. Discussion regarding Corps of Engineers property VI. New Businessto the closure of A. Discussion and consideration of an ordinance relating athletic fields due to maintenance and/or field conditions and recreation fees B. Discussion and consideration of modifications of parks C. Discussion regarding a date for the annual tour of parks and facilities D. Park & Recreation Advisory Board Orientation of the following items) VII. Miscellaneous Board Reports (No action will be taken on any items) Reports No action will be taken on any of the following VIII. fvNscellaneous Staff s (1� Status of trail proj Recreation Events C MeadowmePark development C Keep Grapevine IAL IX. Adjourn ACCOMMODATIONS WILL BE MADE TO ASSIST TING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT (817) IF YOU PLAN TO ATTEND THE PUBLIC MEETING AND YOU HAV A DISABILITY THAT REQUIRES SPEC ARRANGEMENTS AT THE ME 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ENT CODE, ON THIS THE OF THE 1993 TEXAS YOUR NEEDS. CHAPTER 551.001 et seq, ACTS th DAY OF IN ACCORDANCE WITH TEXAS GOVERNM LEGISLATURE, T -BOARD MEETING AGENDA, WAS PREPARED AND POSTED arlGL75T 2002 AT09' P.M. TI CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation p.m. at the Senior Activities Center, 421 following members present, to wit: Larry Francis Roy Robertson Ray Harris Margie Mitchell Nancy Coplen — GCISD Absent: David Benedetto Staff: Doug Evans Lori Smeby Guests: Board met Thursday, August 15, 2002 at 7:00 Church Street, Grapevine, Texas with the Ryan Wade John Dalri Terry Allen Tyler Johnson — Student Liaison C. Shane Wilbanks — Council Liaison Stanley Hinson The meeting was called to order at 7:00 p.m. by Vice Chairperson Larry Francis. Mr. Francis called for a motion to approve the July 18 minutes. It was noted that Ray Harris actually made the comment regarding GSSA not Roy Robertson. Terry Allen clarified the spelling of James Hodgson's name and that GSS players must play % of games scheduled (not an individual game) to receive a trophy. A motion was made by Terry Allen and seconded by Ryan Wade to approve the minutes of the July 18, 2002 meeting as amended. The motion passed unanimously. Citizen Requests There were no citizen requests. Old Business A. Discussion regarding Corps of Engineers property in Grapevine Doug Evans reported that financial statements for the boat ramps had been received. He will be meeting with the City Manager and Assistant City Manager to discuss. There is still a lot of evaluation left to do. Plans are being put together for maintenance and contracting some areas. The City is considering using some of the existing contractors for various services and Mr. Evans explained what the current situation is. Fees and charges have yet to be determined. Ray Harris asked about the boat ramps and who will be the leaseholder. Mr. Evans responded that all boat docks (marinas) are run privately. Mr. Harris also asked about the possibility of charging non-resident fees at the golf course. Shane Wilbanks responded that he didn't believe so since it is still Corps property. Terry Allen read some questions for David Benedetto in absentia. What is the time frame? Mr. Evans responded Oct. 1 and that is don't take the campground, it will be given to Marina's International to run. Mr. Allen also asked about funding options, etc. Mr. Evans responded that the City Manager might suggest a three-month option for taking over property. Ray Harris asked what the initial term is for the lease. Mr. Evans responded 25 years. Various development questions followed. New Business A. Discussion and consideration of an ordinance relating to the closure of athletic fields due to maintenance and/or field conditions. Mr. Evans explained that the ordinance would allow police to write tickets if people are on the fields during closed periods. The Parks and Recreation Department will post it. The youth associations have been asking about this. A motion was made by Terry Allen to support this ordinance and seconded by John Dalri. Motion passed unanimously. B. Discussion and consideration of modifications of parks and recreation fees. Lori Smeby reported on a recent fee survey that was conducted and the resulting recommendations. John Dalri expressed concern about the softball field without lights being above the average with what other cities charged. Mrs. Smeby noted that for awhile all rental fees have been below the market average. Mr. Evans also pointed out that staff are attempting to keep field rental charges consistent among all fields. A motion to support the fee recommendation was made by Ryan Wade and seconded by Roy Robertson. Motion passed unanimously. C. Discussion regarding a date for the annual tour of parks. The board selected Saturday, November 2, 2002, 8:00 a.m. as the tour date. This will be the meeting for the month of November. Everyone should plan to meet at the Senior Activity Center to board the bus. An itinerary will be prepared in case someone must come later. D. Park & Recreation Board Orientation Doug Evans made a Power Point presentation on general Parks and Recreation Department information and Parks and Recreation Board responsibilities. Miscellaneous Board Reports Nancy Coplen was introduced as the new GCISD liaison. However, it was discovered that she does not reside in Grapevine, which is a requirement. Ms. Coplen indicated the school board did not know that and a new representative will be appointed. Doug Evans mentioned to Tyler that it is during this time that he will have an opportunity to report on youth issues as needed. Terry Allen asked about a field -scoring sheet. Doug Evans indicated that due to the added workload with the Corp property, it would be after October 1 before that is ready. Miscellaneous Staff Reports The Board was given an update on the following projects. • Status of trail projects — Big Bear Creek Trail, Meadowmere Trail, Oak Grove Trail. Roy Robertson reported on the design firm interviews for Oak Grove Trail. • Recreation Events — Outdoor Adventure Kids, Games of Texas (GOT) kickoff is August 22nd in Colleyville, Lori Smeby announced that the Playbooks are out and that this issue is dedicated to Hayden Smith. • Meadowmere Park Development — Status report given, currently working on well tests • Keep Grapevine Beautiful Report — Doug Evans reported that the Household Hazardous Waste event was a big success. Discussion ensued regarding names on Park Board shirts or the purchase of name tags. Doug Evans reported that Panda Embroidery would do names for a good price. Decision was made to leave it to each individual if they wanted their names on their shirts. No firm decision made regarding name tags. A motion was made by Ryan Wade and seconded by Terry Allen to adjourn. The motion passed unanimously. Time: 8:45 P.M. RECORDING SECRETARY — Lori Smeby, Recreation Superintendent for Joe Moore — ( jv�9� DIREC R OF PARKS AND RECREATION CHAT PE ON OF THE BOARD VI. Old Business /0 Staff will update the Board on Engineers property in Grapevine VII. New Business status of the takeover of Corps of A. Consider approval of an Adopt -A -Road agreement with the Grapevine Lions Club for William D. Tate Avenue/Ball Street from SH 114 to College Street A copy of the application is attached. Staff recommends approval. B. Consider renewal of an Adopt -A -Park agreement with Jay Young Photography for Bear Creek Park A copy of the application is attached. Staff recommends approval. C. Discussion and consideration of an icon for the Big Bear Creek Trail System The design consultants for the Big Bear Creek Trail have recommended the City adopt an icon to identify the Big Bear Creek Trail. Attached is a drawing of the proposed icon. The Board will discuss and consider approval.