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Home My WebLink About2003-03-20GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, MARCH 20, 2003 — 7:00 PM SENIOR ACTIVITIES CENTER — MULTI-PURPOSE ROOM 1 421 CHURCH STREET Call to Order Invocation III. Approval of the minutes of the February 20, 2003 meeting IV. Citizen Requests V. Old Business A. Discussion re arding Corps of Engineers property in Grapevine � VI. New Business 5� p A. Presentation of the Big Bear Creek Trail plans B. Update on the Texas Amateur Athletic Federation Games of Texas VII. Miscellaneous Board Reports (No action will be taken on any of the following items) VIII. Miscellaneous Staff Reports (No actio will be taken �on an of the following items) •Recreation Events — 4" _ •�A4y`)6 4-1 Household Hazardous Wastebolection vcrs M~I I L IX. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 410- 3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE 14th DAY OF MARCH 2003A d1RE5PR OF PARKS & RECREATION A. Discussion regarding Corps of Engineers Property in Grapevine Staff will update the Board on the status of the Corps of Engineers property in Grapevine. VI. New Business A. Presentation of the proposed alignment of the Oak Grove Trail Staff will present the alignment plans for the Oak Grove Trail and update the Board on the status of the project. B. Ratification of new Board Members for Keep Grapevine Beautiful Staff recommends the Board ratify Mark Lively, Gary Jones and Charles Neal as new Board Members for Keep Grapevine Beautiful. C. Update on the Texas Amateur Athletic Federation Games of Texas The Games of Texas is only three months away. Staff will update the Board on the planning going on with the Games and how the Board can get involved. D. Consideration to change the date of the May meeting There is a reception for officials from Foley, Alabama at the same time as the Park Board meeting and staff is recommending the Board meet on May 8th instead of the 15th. Foley is bringing a lot of citizens to the Main Street Days to learn about our festival and Grapevine is sending many citizens to their annual festival in November. CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, March 20, 2003 at 7:00 p.m. at the Senior Activities Center, 421 Church Street, Grapevine, Texas with the following members present, to wit: David Benedetto Ryan Wade Roy Robertson Larry Francis John Dalri Ray Harris Margie Mitchell Tyler Johnson Absent Staff: Terry Allen Stan Hinson Fiona Sigalla Shane Wilbanks Doug Evans Joe Moore The meeting was called to order at 7:04 p.m. by Chairperson Larry Francis. A motion was made by David Benedetto and seconded by Ryan Wade to approve the February 20, 2003 minutes with the following corrections: • Second paragraph — Change Ray Harris to Roy Robertson in next to last sentence • Under Old Business — Add "for a revenue feasibility study" in first sentence • Under Miscellaneous Board Reports — First bullet — change the wording "Fencing" to read "Screening Fence" • Under Miscellaneous Staff Reports, second section of bullets — Change 1st item from "Limit next year" to "Limit participants next year to the Daddy/Daughter Dance" The motion passed unanimously. Old Business A. Discussion regarding Corps of Engineers property in Grapevine City Council renewed another 6 months lease and approved ordinance changes. Council also approved contracts with attendants and approved a Revenue Generating Feasibility Study to be done on the COE property. New Business A. Presentation of the Big Bear Creek Trail plans Joe Moore reported that plans are at TXDOT for review. Schedule is estimated to be the following: ❖ June — TXDOT Approval with comments ❖ July — Revisions resubmitted to TXDOT ❖ August — Bid contract ❖ Sept. — Start construction ❖ Estimated Completion — Fall 2004 B. Update on the Texas Amateur Athletic Federation Games of Texas Doug Evans presented TAAF Games of Texas update. Volunteers will be needed. All areas are coming together. Rock climbing competition has been added to the games. VIII. Miscellaneous Staff Reports • Doug Evans extended the call for help for the Breakfast with the Easter Bunny and Easter Egg Hunt, both on April 12" • Doug Evans reported on the Household Hazardous Waste Collection • The Hound Dog Hustle Race will be April 26'h at Oak Grove Park • Arbor Day will be April 3rd at Grapevine Botanical Gardens • Earthworks will be April 26`h at Dove Park • There will be an Appreciation Dinner for all Adopt -A -Area participants on April 29'h at the Grapevine Convention Center from 6:00 — 8:30 p.m. Motion was made by John Dalri and seconded by David Benedetto to adjourn. The motion passed unanimously. Time: 8:25 p.m. RECORDING SECRETARY — Joe Moore, Asst. Director of Parks & Recreation OX14 .._./ DIREVR OF PARKS AND RECREATION CH IR RSON OF THE BOARD