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Home My WebLink About2003-07-17GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, JULY 17, 2003 — 7:00 PM BESSIE MITCHELL MEETING FACILITY 411 BALL STREET Call to Order Invocation III. Approval of the minutes of the June 19, 2003 meeting IV. Citizen Requests V. Recognition of service for outgoing Board Member Ryan Wade VI. New Business A. Presentation of the financial and participation reports from the Grapevine Youth Baseball Association, Grapevine Girls Softball Association, Grapevine Pee Wee Football Association and the Grapevine/South lake Soccer Association B. Discussion regarding the meeting time for the Parks & Recreation Advisory Board VIII. Miscellaneous Board Reports (No action will be taken on any of the following items) IX. Miscellaneous Staff Reports (No action will be taken on any of the following items) • Status of trail projects • Recreation Events • Games of Texas • Keep Grapevine Beautiful X. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT (817) 410.3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE 11°i DAY OF JULY 1Z � DIREMR OF PARKS & RECREATION VII. Old Business A. Discussion regarding Corps of Engineers property in Grapevine Staff will update the Board on the status of the Corps property that the City is leasing. B. Discussion regarding the 2003 Texas Amateur Athletic Federation Games of Texas Staff will give a report on the 2003 Games of Texas that was held on July 24th through the 27th. VIII. New Business A. Consider an Adopt -A -Road aqreement with the Grapevine American Business Club for Main Street from SH 114 to Northwest Highway The initial agreement was approved by the Parks & Recreation Advisory Board on February 16, 1995 and the City Council on March 7, 1995. Staff recommends approval. C. Discussion regarding a date for the annual tour of parks and facilities The Board will discuss a date for the annual tour of parks and facilities. Typically, the tour is held in October on a Saturday to allow for enough time to tour every park and Parks & Recreation facility in Grapevine. Most of the tour is drive-by. CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, July 17, 2003 at 7:00 p.m. at the Bessie Mitchell Meeting Facility, 411 Ball Street, Grapevine, Texas with the following members present, to wit: Roy Robertson Ray Harris Larry Francis John Dalri Barbara Johnson Vicki Thomas Shane Wilbanks Absent: Staff: Margie Mitchell Debra Tridico Stan Hinson David Benedetto Tyler Johnson Joe Moore Scott Hardeman Guests: David Adams, Grapevine Baseball Association Jeff Eberhart, G rapevine/South lake Soccer Assoc. Patrick Magee, Grapevine/Southlake Soccer Assoc. Debbie Robinson, Grapevine Girls Softball Assoc. T.C. Cohen, Grapevine Pee Wee Football Assoc. James Schafer, Grapevine Pee Wee Football Assoc. The meeting was called to order at 7:05 p.m. Approval of Minutes A motion was made by John Dalri and seconded by Roy Robertson to approve the June 19, 2003 minutes, with a correction showing Larry Francis as present. The motion passed unanimously. Recognition of service for outgoing Board Member Ryan Wade A Presentation Award was given to Ryan Wade for his tenure on the Park Board. New Business A. Presentation of the financial and participation reports from the Grapevine Youth Baseball Association, Grapevine Girls Softball Association, Grapevine Pee Wee Football Association and the Grapevine/Southlake Soccer Association Baseball Association: David Adams reported 559 participants for the Spring session and 313 for the Fall, for a combined total of 872. Age group challenges Fees range from $65 — 125. There were no service issues. Field Conditions: • Sponsorship Goal $36 - $40 • Top Dressing $38,000 for entire park, mid August • # 4 and # 5 = Drinking fountains 100% of the Coaches are certified. 14 Scholarships were distributed this past season. Grapevine Southlake Soccer Association Jeff Eberhart and Patrick Magee reported: • A total of 2,060 participants and 160 teams. Breakdown: 117 Southlake participants = 50%; 767 Grapevine residents = 37% and 115 other = 5% • 2 Seasons: fall/spring; North Texas Soccer Assoc. 2900+, 10% drop in headcount. First year of drop in a long time. Possible trend could be because of more activities. • GV concession improvements; irrigation/sidewalks • $20,000 approved grant North Texas Soccer Assoc./Joe Moore helped with grant • Bleachers, goals, nets, player benches, H2O fountains included in grant Challenges: (1) `Two city" — Southlake 70%, Grapevine 30% games (2) User fee: Southlake $8, Grapevine $5 ` Youth soccer only (3) Southlake/control of play, Grapevine/program fields, less practice and game possibilities. (4) Assign practices — not enough play sites. (5) What is the commitment from Grapevine to soccer? (a) Joe Moore: Grapevine is committed to GSSG. Play will start at Meadowmere Park this Fall (b) Feasibility study — Where is possible open space? (c) Shane Wilbanks: City is committed to GSSA. The budget has taken a hit, so program is on hold. Need matching funds; Graveling parking lot. (6) John Dalri wanted to know why there is a user fee of $5 in Grapevine to GSSA. (7) Needs practice places = 1 Quality of game fields = 2 No practices in Southlake this season because of a shortage of fields Grapevine Girls Softball Association Debbie Robinson reported: • Purpose: Place to play, sportsmanship, teammates, keeps kids off streets. • Participants for fall = 188 players, normally 6 select teams, 2 select teams in Spring, more recreational teams • Opening ceremonies had Clydene Johnson, Kevin Mitchell in attendance • Play more in Grapevine tournament — 8, 10, 12 yrs. Issues: • Safety measures — helmets, base changes • Field usage shortage • Key master lock key — 3220 possible — GYB/GGSA/City to pay for a new lock system • Website link to City • Drainage on #7; Issues, no quick fix. Spring or summer before a trail project affects fields #4 and #5 Pee Wee Football T. C. Cohen and James Schafer like the help from the City. Purpose: • Teaching discipline, right/wrong, winning/losing. • Football participants 176; Cheerleading 50 • Of total 226 participants, Grapevine residents comprise 192, and non-residents 34 • Fees are $165 for Tackle and $105 for Flag football. • TDF fees include: revenue/insurance/trophies $35 • Fiscal responsibilities tight • Nike/footballs = 50 practice balls Participant and lost kids: • Flyers/mailouts GCISD issues Service issues: Refunds; 3 days a week/1 Sat. per week Cheerleader: 0 Banned a Parent from last year. • Scholarship program similar to the City's Hero Program. 3 out of 9 coaches certified. 16 total scholarships. 6 Fall Challenges, phone messages, return calls. Meadowmere — for football practice? They are happy with Parr Park. B. Discussion regarding the meeting time for the Parks and Recreation Advisory Board A motion was made by Ray Harris and seconded by John Dalri to approve changing the meeting time from 7:00 p.m. to 6:00 p.m., until adjusted otherwise. The motion passed unanimously. Miscellaneous Board Reports • Old Fieldhouse at GHS report from Vicki Thomas — possibility of it becoming an Arts Center • Shane Wilbanks reported that there are no trash cans at the trail at Mills Run Miscellaneous Staff Reports • Status of Trail projects: Bidding Big Bear Creek. Final review to TXDOT August. Six week process. • Finalized Oak Grove Trail; 80% to 90% by November. Meadowmere Road Dec. 31 out to bid • Keep Grapevine Beautiful: Recycling program policies, Community Activities Center, Library. Motion was made by John Dalri and seconded by Barb Johnson to adjourn. The motion passed unanimously. Time: 9:35 p.m. RECORDING SECRETARY— Scott Hardeman, Acting Rec. Supt. QAa"�- DIRECTUROF PARKS AND RECREATION z 41`� i ZlNa2 e ,l CHAIRPr=RSON OF THE BOARD