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HomeMy WebLinkAbout2004-01-22GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, JANUARY 22, 2004 — 6:00 PM BESSIE MITCHELL MEETING FACILITY 411 BALL STREET Call to Order II. Invocation III. Approval of the minutes of the November 20, 2003 meeting IV. Citizen Requests V. Old Business A. Discussion regarding Corps of Engineers property in Grapevine VI. New Business A. Discussion regarding the meeting day and time for the Board meetings B. Consider approval of an Adopt -A -Road application with CareerSurge for Dove Road, from Kimball Road to Park Boulevard C. Consider approval of an Adopt -A -Park application with the Neill Family for Big Bear Creek Nature Preserve D. Presentation of the trail system in Grapevine and discussion regarding the following trails: • Parr Park Trail drainage problems • Alignment of the Oak Grove Trail • Completion of the Dove Loop trail E. Appointment of a Liaison to Keep Grapevine Beautiful VII. Miscellaneous Board Reports (No action will be taken on any of the items discussed) VIII. Miscellaneous Staff Reports (No action will be taken on any of the items discussed) • Recreation Events — Daddy/Daughter Dance • Misc. park improvements — Hazy Meadows Park and Pecan Park • 2004 Games of Texas • Play equipment for Parras, Mexico • Keep Grapevine Beautiful — Household Hazardous Waste Collection IX. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. INACCORDANCE WIT�EXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE O RD MEETING AG NDA, WAS PREPARED AND POSTED ON THIS THE 14th DAY OF JANUARY, 2004 AT 5:00 P.M. DIRKTO'R OF PARKS & RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, January 22, 2004 at 6:00 p.m. at the Senior Activities Center, 421 Church Street, Grapevine, Texas with the following members present, to wit: Larry Francis Stan Hinson Roy Robertson Debra Tridico Ray Harris David Benedetto Barbara Johnson John Dalri Shane Wilbanks Tyler Johnson Absent Margie Mitchell Vicki Thomas Staff: Doug Evans Joe Moore Chris Smith Visitor: Adam Tridico to observe a public meeting for Boy Scouts The meeting was called to order at 6:11 p.m. Approval of Minutes A motion was made by Stan Hinson and seconded by John Dalri to approve the November 20, 2003 minutes. The motion passed unanimously. Chris Smith was introduced as the new Recreation Superintendent. Old Business Doug Evans updated the Board on the Corps of Engineers property concept plan. The full Council is to see the proposal at a workshop on February 3rd. New Business The time of the Board meetings was discussed. A motion was made by Stan Hinson and seconded by Barbara Johnson to move the time for the Park Board meetings from 6:00 p.m. to 6:30 p.m. The motion passed unanimously. The day of the month for the Board meetings was also discussed. A motion was made by Debra Tridico and seconded by John Dalri to continue to have the meetings on the third Thursday of the month. The motion passed unanimously. A motion was made by David Benedetto and seconded by Barbara Johnson to approve an Adopt -A -Road application with CareerSurge for Dove Road, from Kimball Road to Park Boulevard. The motion passed unanimously. A motion was made by Roy Robertson and seconded by Debra Tridico to approve an Adopt -A -Road application with the Neill Family for Big Bear Creek Nature Preserve. The motion passed unanimously. Joe Moore gave a presentation on upcoming trail projects with regard to Parr Park drainage problems, Oak Grove Trail and Dove Loop Trail. John Dalri volunteered to be the Keep Grapevine Beautiful liaison. A motion was made by David Benedetto and seconded by Stan Hinson to approve John Dalri as the Keep Grapevine Beautiful liaison. The motion passed unanimously. Debra Tridico volunteered to be the alternate for Keep Grapevine Beautiful. A motion was made by Barbara Johnson and seconded by Roy Robertson to approve Debra Tridico as the alternate for Keep Grapevine Beautiful. The motion passed unanimously. Miscellaneous Staff Reports • Colleyville High School — Tyler Johnson reported that the Colleyville Heritage High School Prom needs money and asked to use a facility for free for a fundraiser. Daddy/Daughter Dance — Volunteers are needed starting at 6:30 p.m. Volunteers are Doug Evans, Joe Moore, Larry Francis, Roy Robertson, Ray Harris, and Debra Tridico. Misc. park improvements — Hazy Meadows and Pecan Park had improvements done, primarily to meet ADA requirements. Old equipment is being sent to our sister city in Mexico. • 2004 Games of Texas — The GOT will begin 6 months from today, July 22, 23, 24 and 25. Barbara Johnson volunteered to help. • Keep Grapevine Beautiful — The Household Hazardous Waste Collection event will be March 6th at the Service Center. • Doug Evans announced that the TRAPS Region 2 and 3 Conference will be held in Grapevine on Friday, November 17th at the Community Activities Center and the Embassy Suites. The Board was encouraged to make plans to attend. Motion was made by John Dalri and seconded by Stan Hinson to adjourn. The motion passed unanimously. Time: 7:31 p.m. R RDING SECRETARY — Joe Moore, Asst. Director DIR OR OF PARKS AND RECREATION CHAIRPISRSON OF THE BOARD V. Old Business A. Presentation of the Feasibility Study of the Corps of Engineers property in Grapevine Staff will present the plan to the Board. VI. New Business A. Consider renewal of an Adopt -A -Park application with the Bear Creek Disc Golfers for the Big Bear Creek Disc Golf Course This group let the last agreement expire because they could not find someone to take responsibility for the program. However, Mr. Caleb Randall met with staff and said that he would take over as the representative for the group. B. Discuss the Wedding and Reception Policy Included in your packets are copies of the policy and a usage report of the Bessie Mitchell Meeting Facility and the Botanical Gardens. The City Council indicated that staff should look at the number of weddings allowed and see if the City could expand the usage.