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HomeMy WebLinkAbout2004-02-19GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, FEBRUARY 19, 2004 — 6:30 PM BESSIE MITCHELL MEETING FACILITY 411 BALL STREET I. Call to Order 11. Invocation III. Approval of the minutes of the January 22, 2004 meeting IV. Citizen Requests V. Old Business A. Presentation of the Feasibility Study of the Corps of Engineers property in Grapevine VI. New Business A. Consider renewal of an Adopt -A -Park application with the Bear Creek Disc Golfers for the Big Bear Creek Disc Golf Course B. Discuss the Wedding and Reception Policy VII. Miscellaneous Board Reports (No action will be taken on any of the items discussed) VIII. Miscellaneous Staff Reports (No action will be taken on any of the items discussed) • Recreation Events — Daddy/Daughter Dance • 2004 Games of Texas -• Keep Grapevine Beautiful — Household Hazardous Waste Collection IX. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 410- 3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE 13th DAY OF FEBRUARY, 2004 AT 5:00 P.M. 11 f DIR C OR OF PARKS & RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, February 19, 2004 at 6:30 p.m. at the Bessie Mitchell Meeting Facility, 411 Ball Street, Grapevine, Texas with the following members present, to wit: Larry Francis Debra Tridico David Benedetto John Dalri Shane Wilbanks Absent Stan Hinson Vicki Thomas Tyler Johnson Staff: Doug Evans Roy Robertson Ray Harris Barbara Johnson Margie Mitchell The meeting was called to order at 6:33 p.m. by Chairperson Larry Francis. Approval of Minutes A motion was made by Ray Harris and seconded by Margie Mitchell to approve the January 22, 2004 minutes. The motion passed unanimously. Old Business Doug Evans presented the feasibility study of the Corps of Engineers property to the Board. Roy Robertson indicated that he had neighbors contacting him regarding concerns over the plan. Ray Harris said that he was concerned about the " Tower Swing" in the Adventure Point plan. Council Member Shane Wilbanks informed the Board Members that the City Council did not involve the Parks & Recreation Advisory Board with the plan because the Council wanted to be directly involved due to the large financial impact the property would have on the City. Mr. Wilbanks also said that the Council had not approved the plan and that there would be a public process on all phases of the plan. Debra Tridico left at 7:10 P.M. New Business The Board discussed the Adopt -A -Park application submitted by the Bear Creek Disc Golfers for the Bear Creek Disc Golf Course. Motion was made by David Benedetto and seconded by John Dalri to renew the application. The motion passed unanimously. The Board discussed the Wedding & Reception Policy. Council Member C. Shane Wilbanks informed the Board that Mayor Tate was concerned over lack of usage of the Botanical Gardens and Bessie Mitchell Meeting Facility and wanted to expand the usage. Mr. Wilbanks also said that Mr. Evans prepared a usage report of the facilities and gave this report to the Council. The Board reviewed a recommendation of staff to change the Wedding & Reception Policy to allow weddings on Monday's through Thursday's of each week and on a maximum of two weekends per month on Friday's and Saturday's. Motion was made by Roy Robertson and seconded by Barbara Johnson to approve the recommendation of staff on the usage of the Bessie Mitchell Meeting Facility and Botanical Gardens as stated above. Motion passed unanimously. Miscellaneous Staff Reports Mr. Evans informed the Board that there would most likely be changes in the Daddy/Daughter Dance next year including breaking the event into two age groups and possibly eliminating the valet parking. Larry Francis commented about letting people know that the event is sold out ahead of time The 2004 Games of Texas was also discussed. Mr. Evans informed the Board that three new events were added to the Games of Texas. The new events were Sailing and Extreme Games sponsored by the City of Grapevine and shooting, sponsored by the City of Colleyville. Mr. Evans reminded the Board that the Household Hazardous Waste collection was Saturday, March 6th and to get there early so you don't have to wait in line. Mr. Evans also encouraged the Board to ask neighbors if they have anything to go to the collection. Motion was made by John Dalri and seconded by Barbara Johnson to adjourn. Motion passed unanimously. Time: 7:50 P.M. RECORDING SECRETARY — Doug Evans, Director Q44A�'L DIRECODR OF PARKS AND RECREATION CHAIRPE ON OF THE BOARD V. Old Business A. Report from Roy Robertson regarding a meeting with the Grapevine Citizens Watch relating to the Feasibility Study of the Corps of Engineers property in Grapevine Board Member Roy Robertson coordinated a meeting with the Grapevine Citizens Watch and City staff on March 24, 2004. Roy will give the Board a report on the contents of the meeting. VI. New Business A. Discuss and consider approval of the installation of a batting cage at Oak Grove Park by Grapevine Youth baseball David Adams, President of Grapevine Youth Baseball, will be at the meeting to present this item to the Board. B. Discuss and consider approval of the donation of a piece of olav eauipment for Parr Park The Grapevine Firefighters Association and others have raised funds to purchase a piece of play equipment for Parr Park and would like to donate the equipment to the City. The equipment, a fire truck with attachments, is in memory of Cole Ueckert, son of a Grapevine Fireman that drowned last summer. Board Member Debra Tridico and Ed Stone, Grapevine Fireman will give a report on the project. C. Discuss and consider approval of a reauest from the Dallas Amateur Radio Club to use a portion of Meadowmere Park on June 261h and 27`h for their annual emergency preparedness exercise A representative from the organization will attend the meeting to present their request to the Board. A written request is included in the packet. D. Discuss and consider the concept of securitv cameras in parks where there is a high rate of vandalism Staff has been doing research on security cameras in parks and will present information on security systems to the Board for discussion and consideration of the concept.