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Home My WebLink About2004-04-15GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, APRIL 15, 2004 — 6:30 PM BESSIE MITCHELL MEETING FACILITY 411 BALL STREET Call to Order I[. Invocation III. Approval of the minutes of the February 19, 2004 meeting IV. Citizen Requests V. Old Business A. Report from Roy Robertson regarding a meeting with Grapevine Citizens Watch relating to the Feasibility Study of the Corps of Engineers property in Grapevine 01 0taTl:It� I=- A. Discuss and consider approval of the installation of a batting cage at Oak Grove Park by Grapevine Youth Baseball B. Discuss and consider approval of the donation of a piece of play equipment for Parr Park C. Discuss and consider approval of a request from the Dallas Amateur Radio Club to use a portion of Meadowmere Park on June 26`h and 27`h for their annual emergency preparedness exercise D. Discuss and consider the concept of security cameras in parks where there is a high rate of vandalism VII. Miscellaneous Board Reports (No action will be taken on any of the items discussed) VIII. Miscellaneous Staff Reports (No action will be taken on any of the items discussed) Recreation Events — Outdoor Kids Adventure Day and Pooch Playday 2004 Games of Texas Big Bear Creek Trail and Oak Grove Trail IX. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 410- 3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE 9th DAY OF APRIL, 2004 AT 5:00 P.M. I jvj�'� DireFto of Parks & Recreation V. Old Business A. _Update on security cameras in parks Staff will update the Board on the concept of installing security cameras in parks. B. Update on the Big Bear Creek Trail Staff will give a powerpoint presentation on the progress of the construction of the Big Bear Creek Trail. C. Board Member Debra Tridico will give a report on the June 1gt" community installation of the play equipment. The Board will have opportunities to be involved with the project on the 1 gtn VI. New Business A. Discuss and consider a proposal from the Grapevine/Southlake Soccer Association for lighting two soccer fields at Meadowmere Park The Grapevine/Southlake Soccer Association would like to donate lights to the City of Grapevine to light to soccer fields at Meadowmere Park. Representatives from the association will be at the meeting to discuss the proposal. CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, April 15, 2004 at 6:30 p.m. at the Bessie Mitchell Meeting Facility, 411 Ball Street, Grapevine, Texas with the following members present, to wit: Ray Harris Stan Hinson Debra Tridico Shane Wilbanks Absent Larry Francis Vicki Thomas Barbara Johnson Staff: Doug Evans Joe Moore Margie Mitchell John Dalri Roy Robertson (6:37) David Benedetto Tyler Johnson Guests: Chris Rutledge - Dallas Amateur Radio Club Adrian Nettles — Ft. Worth Star Telegram Joe Sabella — Director Dallas Amateur Radio Club Scott Brady — Grapevine Youth Baseball Ed Stone — Grapevine Firefighter's Association The meeting was called to order at 6:33 p.m. Approval of Minutes A motion was made by Margie Mitchell and seconded by John Dalri to approve the February 19, 2004 minutes. The motion passed unanimously. New Business Scott Brady of Grapevine Youth Baseball gave a brief presentation on their need for another batting cage at the Oak Grove Baseball Complex. If approved by the Board, the City will oversee construction of batting cages at Oak Grove Park near fields 11 and 12. The work will be done by Grapevine Youth Baseball members and paid for with donated funds. These batting cages are to be used primarily for the 13 & up age group. A motion was made by Debra Tridico and seconded by Stan Hinson to approve the installation of batting cages at Oak Grove Park. The motion passed unanimously. Chris Rutledge and Joe Sabella of the Dallas Amateur Radio Club gave the Board a presentation on a field day at Meadowmere Park on June 26th and 27th for their annual emergency preparedness training. They will be camping out Friday 25th until 1:00 p.m. Sunday. Expected camping attendance is 8-10 on Friday and 20 on Saturday p.m. with 50-60 tops during the day. A motion was made by John Dalri and seconded by Margie Mitchell to approve the request from the Dallas Amateur Radio Club to use a portion of Meadowmere Park on June 26th and 27th for their annual emergency preparedness training. The motion passed unanimously. Ed Stone of the Grapevine Firefighter's Association informed the Board that they and friends have raised funds for the Cole Ueckert Fire Engine Play Structure at Parr Park. A Community Construction Day to construct the fire truck playground is scheduled for June 1gth. The City will come back to put in safety surfacing and tighten the unit. Food and drinks will be provided by the Grapevine Firefighters Association. The City Council would have to approve acceptance of cash to purchase the unit. Information can be found on Cole's Fire Truck at www.colesfiretruck.com website. A motion was made by Stan Hinson and seconded by Margie Mitchell to approve the donation of a piece of play equipment for Parr Park. The motion passed unanimously. Doug Evans gave a brief presentation on FISH (Facility Interactive Surveillance Hub). This is a security system for use in open park settings and provides the flexibility to connect with the Police Department. It records by motion that justifies the need due to vandalism at Casey's Clubhouse, pool, tennis court, etc. It is estimated to cost approximately $7,000 per site for a 4 camera system. Shane Wilbanks indicated that he would like to expand program to other areas — Botanical Gardens, trails, CAC, Pleasant Glade, etc. in the future. A motion was made by Debra Tridico and seconded by John Dalri to approve the concept of security cameras in areas where there is a high rate of vandalism. The motion passed unanimously. Old Business Roy Robertson reported on the Grapevine Citizens Watch Group. Roy spent time with the group to dispel concerns about the lake property becoming a resort. He had suggested a meeting between the City and the group on March 24th. The feasibility study was explained to the group. The Corps of Engineers requires a 5 -year development plan, coupled with a public comment period. The next City group meeting is scheduled for April 21 st. A citizen's survey is being considered. Doug Evans handed out Frequently Asked Questions (FAA's) about the lake property and informed the board that they were on the City's web site. Miscellaneous Board Reports Ray Harris asked that a Dog Park be included on the agenda for the next meeting Miscellaneous Staff Reports ♦ Joe Moore reported on OKAD on April 24tH ♦ Doug Evans reported on Pooch Playday on September 25tH ♦ Doug Evans reported on the Games of Texas on July 22 — 25tH Motion was made by Stan Hinson and seconded by Margie Mitchell to adjourn. Motion passed unanimously. Time: 8:02 P.M. R RDING S RETAR Y — Josepheph D. Moore, Asst. Director DIREUT60 OF PARKS AND RECREATION CHAIRPIERSON OF THE BOARD