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Home My WebLink About2007-08-16GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, AUGUST 16, 2007 — 6:00 PM BESSIE MITCHELL MEETING FACILITY 411 BALL STREET I. Call to Order II. Introduction of new member, Brad Burns and the new Chairperson of the Parks & Recreation Advisory Board, Roy Robertson III. Invocation IV. Approval of the minutes of the July 12, 2007 meeting �,//. Citizen Requests VI. New Business - A. Presentation of the financial and participation reports from the Grapevine Girls Softball Association, Grapeyjae Pee Wee Football Association, Grapevine/Southlake Soccer Association, Grapevine Youth Baseball and Grapevine Youth Wrestling B. Consider renewal of an Adopt -A -Road agreement with the Grapevine American Business Club for Main Street, from SH 114 to Northwest Highway and for Barton Street and Jenkins Street `C. Discussion regarding the meeting day and time for the Parks & Recreation Advisory Board meetings VII. Miscellaneous Board Reports (No action will be taken on any of the following items) VIII. Miscellaneous Staff Reports (No action will be taken on any of the following items) • Oak Grove Baseball Improvements • Lake Parks • Katie's Woods Improvements • Bellaire Park • Recreation events • Keep Grapevine Beautiful IX. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT (817) 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE 10`" DAY OF AUGUST 2007 AT QO P:M- DIREIJOR OF PARKS & RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, August 16, 2007 at 6:00 p.m. at the Bessie Mitchell Meeting Facility, 411 Ball Street, Grapevine, Texas with the following members present, to wit: Larry Francis John Dalri Brad Burns Roy Robertson Ray Harris Leon Leal Debra Tridico Lawrence Baker Absent: Susan Pittman Staff: Joe Moore Chris Smith Kevin Mitchell Guests: Wayne Crandall — Grapevine/Colleyville Youth Football Association Debbie Robinson — Grapevine Girls Softball Association Mellissa Edwards — Grapevine/Southlake Soccer Association Mary Martin — Grapevine Youth Wrestling and Grapevine Youth Baseball The meeting was called to order at 6:01 p.m. Introduction of new Advisory Board Member and new Chairperson Brad Burns was introduced as the newest member of the Parks and Recreation Advisory Board. Roy Robertson was introduced as the new Chairperson of the Park and Recreation Advisory Board. Invocation A moment of silence was observed. Approval of Minutes A motion was made by Leon Leal and seconded by John Dalri to approve the minutes of the July 12, 2007 meeting. Motion passed unanimously. Citizen Requests There were no citizen requests. New Business Presentation of financial and participation reports from each youth sport Association: Grapevine Girl's Softball Association: Debbie Robinson -noted: • The Association is down 102 players; this year they will need to replace a lot of equipment. • The Midnight Madness tournament was very successful. • They will be hosting a tournament in September for 12 and under. • They always allow any kid to play if the family can not afford it. • Insurance policy they have is $6 per player and $50 per team; they now have a better policy at a cheaper price. Grapevine/Colleyville Youth Football Association: Wayne Crandall noted: • Last year they had 13 teams. • The Association merged with Colleyville and now will be playing as part of the North Texas Football League, which will include Coppell, Southlake, and Grapevine/Co I I eyvi I I e. • Kids in the league must be from the geographical boundary of the team they are playing on. • 501 c3 is in the application process due to the new organization. • The program has grown tremendously. Grapevine Girls Soccer Association: Melissa Edwards noted: • They have changed the group they will be joining with to play the U11 teams; that group will now play with a Mid -Cities group of teams. • They provided 25 scholarships this past year. • They put on referee clinics for extra training for referees in their league. • One issue brought up: dogs at the fields during games. No resolution, just discussion. Grapevine Youth Baseball: Mary Martin noted: • Numbers have been up. Blast Ball was up a lot this past spring. • Colt/Varsity have been doing very well. • The Association is very excited about the renovation project. • The league is on very sound financial footing. • They hosted several tournaments at the fields this year. Grapevine Youth Wrestling: Mary Martin noted: • This was the second full year of existence. • The season runs November through mid-February. • They provided 4 scholarships. • Hosted tournaments at Grapevine Middle School that was way more successful than expected and will probably need to host at a high school. A motion was made by Debra Tridico and seconded by John Dalri to approve renewal of an Adopt -A -Road agreement with the Grapevine American Business Club for Main Street, from SH 114 to Northwest Highway and for Barton Street and Jenkins Street. The motion passed unanimously. The meeting day and time for the Parks & Recreation Advisory Board was discussed. No changes were made. Joe Moore passed out a list of board positions and changes to the document were addressed. Joe mentioned that Brad's position is for a one-year term. Miscellaneous Board Reports There were no Miscellaneous Board Reports. Miscellaneous Staff Reports • Joe Moore gave an update on the improvements at Oak Grove Baseball. Many options of plans have been submitted and reviewed. Staff met with HNTB to discuss branding of the complex and how that could extend into other Lake Parks. • Joe Moore reported on the Lake Parks. The lake is going down 3 — 3'h inches per day. • Kevin Mitchell gave an update on the Bellaire Park opening. The park opened on 8/16/07, with the formal Grand Opening to be held on a tentative date set for September 6`h at 4:00 p.m. • Chris Smith reported on Recreation events. Halloween on Main Street was discussed. New Playbooks are being delivered Thursday and Friday. Pool hours for the coming week were discussed as well as the Citywide garage sale, personal fitness training and massage packages. TCU distance learning classes in the gardens will begin in September. • The Keep Grapevine Beautiful Trinity Trash Bash September 29th information was discussed. A motion was made by Leon Leal and seconded by John Dalri to adjourn. The motion passed unanimously. Time: 8:10 p.m. ETARY — Chris Smith, Recreation Superintendent W,�QLa.�'A_AQ. 'ECT R CHAIR OF THE BOARD but "' 'NI/ RECREATION A. New Business A. Consider renewal of an Adopt -A -Park agreement with Geohean Sheriff and Kline Johnson for Lakeview Park The agreement is attached for review. This park used to be adopted by Ms. Sheriff and Buck Buchanan. Mr. Buchanan has moved so Mr. Johnson is adopting the park with Ms. Sheriff. Staff recommends approval. B. Consider renewal of an Adopt -A -Road agreement with the Grapevine Heritage Lions Club for W. D. Tate Avenue. from SH 114 to Dallas Road The agreement is attached for review. Staff recommends approval. C. Consider renewal of an Adopt -A -Road agreement with the Grapevine Dirty Dozen for Dallas Road. from Main Street to Baylor Parkway The agreement is attached for review. Staff recommends approval. D. Consider renewal of an Adopt -A -Road agreement with the Gaylord Texan Resort for Ruth Wall Street and Gaylord Trail The agreement is attached for review. Staff recommends approval. E. Consider approval of an Adopt -A -Road agreement with the McCracken Family for Kimball Road. from Silvercrest to Lake Grapevine and for the C. Shane Wilbanks Trail. from Snakev Lane to Silvercrest The agreement is attached for review. Staff recommends approval. Discuss the date and time for the annual tour of parks and facilities This Board will discuss the date and time for the annual tour. Staff is recommending either Saturday, October 13`r' or Saturday, October 20th