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HomeMy WebLinkAbout2007-11-15GRAPEVINE PARKS & RECREATION ADVISORY BOARD THURSDAY, NOVEMBER 15, 2007 — 6:00 PM BESSIE MITCHELL MEETING FACILITY 411 BALL STREET Call to order II. Invocation III. Approval of the minutes of the September 20, 2007 meeting IV. Citizen Requests V. New Business A. Consider a "No Smoking" policy for parks in Grapevine B. Consider a "Game Fields Only" policy/ordinance for game fields in Grapevine C. Consider renewal of an Adopt -A -Park agreement with Matthew Goldberg and Friends for Dove Crossing Park D. Consider renewal of an Adopt -A -Road agreement with the Goldberg Family for Silvercrest Lane E. Consider renewal of an Adopt -A -Road agreement with the Telephone Connection for streets to the west of the Gaylord Texan (see map) F. Consider approval of an Adopt -A -Park agreement with MB & Kathleen Morris for C. J. Hutchins Park G. Consider approval of an Adopt -A -Road agreement with the Vinz Family for Pool Road, from Hall -Johnson Road to Barberry Road H. Consider renewal of an Adopt -A -Park agreement with First Baptist Church Grapevine for the Big Bear Creek Trail, from Pool Road to Parr Park r .� IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT (817) 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE 91" DAY OF NOVEMBER 2007 AT 5:00 P.M. a4v,�4 S1 / DIR OR OF PARKS & RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, November 15, 2007 at 6:00 p.m. at the Bessie Mitchell Meeting Facility, 411 Ball Street, Grapevine, Texas with the following members present, to wit: Staff: Ray Harris (left at 6:32) Larry Francis John Dalri Debra Tridico Susan Pittman (arrived 6:15) Doug Evans Guest: Susan Harris The meeting was called to order at 6:01 p.m. Invocation A moment of silence was observed. Approval of Minutes Lawrence Baker Leon Leal Roy Robertson Brad Burns (arrived 6:05) Joe Moore A motion was made by Larry Francis and seconded by John Dalri to approve the minutes of the September 20, 2007 meeting. Motion passed unanimously. Citizen Requests There were no citizen requests. New Business A motion was made by Larry Francis and seconded by Brad Burns to approve a "No Tobacco" policy for parks in Grapevine. Motion passed unanimously. A motion was made John Dalri and seconded Leon Leal to approve a "Game Fields Only" policy/ordinance for game fields in Grapevine. Motion passed unanimously. A motion was made by Debra Tridico and seconded by Susan Pittman to approve renewal of an Adopt -A -Park agreement with Matthew Goldberg and Friends for Dove Crossing Park. Motion passed unanimously. A motion was made by Larry Francis and seconded by John Dalri to approve renewal of an Adopt -A -Road agreement with the Goldberg Family for Silvercrest Lane. Motion passed unanimously. A motion was made by Susan Pittman and seconded by Lawrence Baker to approve renewal of an Adopt -A -Road agreement with the Telephone Connection for streets to the west of the Gaylord Texas. Motion passed unanimously. A motion was made by Larry Francis and seconded by John Dalri to approve renewal of an Adopt -A -Road agreement with MB & Kathleen Morris for C. J. Hutchins Park. Motion passed unanimously. A motion was made by Larry Francis and seconded by Brad Burns to table the renewal of an Adopt A -Road agreement with the Vinz Family for Pool Road, from Hall -Johnson Road to Barberry Road. The motion was tabled. A motion was made by Leon Leal and seconded by Susan Pittman to approve renewal of an Adopt A -Park agreement with First Baptist Church Grapevine for the Big Bear Creek Trail, from Pool Road to Parr Park. The motion was denied. A motion was then made by Ray Harris and seconded by Larry Francis to table the motion. The motion was then tabled. A motion was made by Larry Francis and seconded by John Dalri to adjourn. The motion passed unanimously. Time: 6:42 p.m. RECORDING SECRETARY —Joe Moore, Assistant Director DIRE T R CHAT THE BOARD PARKS AND RECREATION V. New Business A. Update on the renovation of the Oak Grove Ballfield Complex Staff will update the Board on the status of the design on the renovations of the Oak Grove Ballfield Complex. B. Consider modifications to the Adopt-A-Roadway/Park application to include other volunteer opportunities for participants in the program The requirement for the program is to pick up litter a minimum of six times per year for the two-year period of the contract. Some of the groups pick up litter as needed since some of these areas are cleaned by maintenance staff or contractors. Staff modified the contract to allow the participants to volunteer for other City events to make up the hours required by the contract. The proposed modifications are in bold on page two of the contract. C. Consider renewal of an Adopt -A -Roadway application with the Vinz Familv for Pool Road. from Hall -Johnson Road to Barberry Road This application was tabled at the November 2007 meeting because the group did not meet the minimum number of cleanups for the two year period of the contract. If the Board approves the modifications to the Adopt-A- Roadway/Park application and this application, staff will send a letter to the applicant letting them know that future applications will not be renewed unless the required number of volunteer hours is met. D. Consider renewal of an Adopt -A Park/Trail application with First Baptist Church Grapevine for Big Bear Creek Trail. from Pool Road to Parr Park Like the application above, this application was tabled because the group did not meet the minimum number of cleanups. Again, if the Board approves the modifications and the application, staff will send a letter to the applicant informing them of the new guidelines. E. Consider renewal of an Adopt -A -Roadway application with Camp Sonshine for Parr Road. from Hall -Johnson Road to Parr Park Copies of the application and report form are attached for review. Staff recommends approval. F. Consider approval of an Adopt -A- Roadway application with the L W & Imogene Parker Family for College Street, from Main Street to SH 114 The application is attached for review. Staff recommends approval.