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HomeMy WebLinkAbout2011-05-19GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, MAY 19, 2011 – 6:00 PM BESSIE MITCHELL MEETING FACILITY 411 BALL STREET Call to Order II. Invocation III. Citizen Requests IV. Consider approval of the minutes of the April 21, 2011 meeting V. New Business A. Consider approval of an Adopt -An -Area agreement with the Grapevine Northeast Neighborhood Association for Old Park Road 7 at Lake Grapevine B. Discuss the Trail Steward Program and consider approval of a tri -fold brochure on trail safety and etiquette, a kiosk for parks and trails and National Trails Day, Saturday, June 4, 2011 VI. Update on the Public Meeting on the Parks & Recreation Master Plan VII. Miscellaneous Staff Reports (No action will be taken on any of the following items) • Grapevine Links Trail • Meadowmere Park Improvements • Improvements in parks in south Grapevine • Upcoming Recreation Division activities Lf t, `tr— • Keep Grapevine Beautiful activities VIII. Miscellaneous Board Items (No actions will be taken on items discussed) IX. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACTTHE PARKS AND RECREATION DEPARTMENT AT (817) 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE 13"' DAY OF MAY 2011 AT 5:00 P.M. QIZU, DIRt,tTOR OF PARKS & RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks & Recreation Advisory Board met Thursday, May 19, 2011 at 6:00 p.m. at the Bessie Mitchell Meeting Facility, 411 Ball Street, Grapevine, Texas with the following members present, to wit: Larry Francis Roy Robertson Lawrence Baker Dave Buhr Absent: Bob Tipton Debra Tridico Staff: Doug Evans The meeting was called to order at 6:00 p.m. Ray Harris Elizabeth Kaufman John Dalri Citizen Comments Michael Morris, 849 Riverside North, Grapevine, made a comment about the master plan being approved by the City Council on May 17th Approval of Minutes A motion was made by Ray Harris and seconded by Roy Robertson to approve the minutes of the April 21, 2011 meeting. Motion passed 7-0. New Business A motion was made by John Dalri and seconded by Lawrence Baker to approve an Adopt -An -Area agreement with the Northeast Neighborhood Association for Katie's Woods Drive. Motion passed 7-0. The Board discussed the trail etiquette and safety brochure. The recommended modifications include adding the non -emergency Police Department phone number, adding the phrase "We encourage the use of bicycle helmets", and making the brochure into a Z -fold with the back being the trail map so the map could be more legible. A motion was made by Ray Harris and seconded by John Dalri to approve the trails brochure with the modifications discussed by the Board. Motion passed 7-0. Trail Steward Manager Travis Smith also mentioned that National Trails Day was Saturday, June 4, 2011 and will be setting up a canopy in Parr Park from 7:00 a.m. until 10:30 a.m. and at Horseshoe Trails Park from 11:30 a.m. until 2:30 p.m. Mr. Smith informed the Board that this info was on the DORBA and LGRAW websites and asked if it could be on the city's website. Mr. Smith also said that DORBA was sponsoring BBQ. Trail brochures will be handed out and the City has purchased 200 bells for bikes. Council Member C. Shane Wilbanks informed the Board that the City Council approved the Parks & Recreation Master Plan on Tuesday, May 17th and that there was much work to do now that the plan is approved. Miscellaneous Staff Reports • Doug Evans reported that the letting of the Grapevine Links Trail is Sept. 2011. • Doug Evans reported that the bids have been opened for the Meadowmere low water boat ramp and are being evaluated at this time.. • Doug Evans reported on 3 play structures at Glade Crossing Park, Glade Landing Park and Shadow Glen Park in south Grapevine. • Doug Evans reported that the annual triathlon will be on Saturday, June 4th. . • Doug Evans reported on Colin Bell's visit from West Lothian, Scotland and shadowed staff while he was here. Miscellaneous Board Reports Dave Buhr reported on Keep Grapevine Beautiful activities: ➢ Board positions have been filled. ➢ Volunteer opportunities are on the web site. Ray Harris reported that the Weight Watchers 5K Walk on May 22nd and that approximately 1,000 people have registered for the non -times walking event including 65 City of Grapevine employees. A motion was made by Dave Buhr and seconded by Roy Robertson to adjourn. Motion passed unanimously. Time: 6:35 p.m. RECORDING SECRETARY—Doug Evans, Director DIRECTOR OF PARKS & RECREATION CHAIKf OF THE BOARD VI. New Business A. Consider approval of an Adopt -An -Area agreement with the Cohen Famil for the drainage area at Parr Park and with Dave Buhr, CFP, for Hall - Johnson Road, from SH 121 to Parr Road Copies of the report forms are attached for review. Staff recommends approval. B. Discuss the National Trails Day event at Parr Park and Horseshoe Trails on Saturday. June 4, 2011 Trail Steward Manager Travis Smith will update the Board on how the event went and suggestions on what to do for next year's event.