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Home My WebLink About2015-05-21GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, MAY 21, 2015 - 6:00 PM THE REC, ADMINISTRATION CONFERENCE ROOM, 2ND FLOOR 1175 MUNICIPAL WAY I. Call to Order II. Invocation III. Approval of the April 16, 2015 meeting minutes IV. Citizen Requests V. New Business A. Rockledge Park Master Plan B. Consider approval of the following Adopt -An -Area agreements: • Northeast Tarrant Young Republicans for Texan Trail from Wall Street to Dallas. • US Coast Guard Auxiliary for Oak Grove South to Scotts Landing • Esparza Family for Scoff's Marina Shoreline from Sand Bass Point SE past Farris Branch boat ramp C. Consider renewal of the following Adopt -An -Area agreement: • Gene & Joan Bledsoe for Mustang Boulevard, from William D. Tate Avenue to Heritage Avenue VI. Presentation • Coast Guard Auxiliary VII. PARD Informational Items (No action will be taken on any of the following items) • Park Maintenance (Tony Steele) • The REC of Grapevine construction update (Tony Steele) • Trail Updates (Kathy Nelson) • Lake Parks (Randy Sell) • Recreation (Chris Smith) • Athletics (Scott Hardeman) VIII. Miscellaneous Board items (No action will be taken on any items discussed) • Keep Grapevine Beautiful • GCISD Report • High School Student Report IX. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT (817) 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE 18th DAY OF MAY, 2015 AT 5:00 P.M. Kevfn Mitchell, Director of Parks & Recreation CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks & Recreation Advisory Board met May 21, 2015 at 6:00 p.m. in The REC of Grapevine Administration Conference Room, 1175 Municipal Way, Grapevine, Texas with the following members present, to -wit: MEMBERS John Dalri Roy Robertson Ray Harris Terry Musar Elizabeth Kaufman Debra Tridico Gary Humble Dave Buhr With following members absent: Larry Francis LIAISONS C. Shane Wilbanks (City Council) Abby Sandy (Student) Becky St. John (GCISD) Constituting a quorum with the following members of the City Staff: Kevin Mitchell Chris Smith Kathy Nelson Randy Sell Tony Steele Scott Hardeman The meeting was called to order at 6:00 p.m. A moment of silence was observed. Director of Parks & Recreation Deputy Director CIP & Planning Manager Lake Parks & Events Manager Parks Manager Athletic Manager Approval of Minutes A motion was made by Ray Harris and seconded by Debra Tridico to approve the April 16, 2015 minutes. Motion passed 8-0. Ayes — John Dalri, Roy Robertson, Ray Harris, Terry Musar, Elizabeth Kaufman, Debra Tridico, Gary Humble and Dave Buhr Nays— None Absent — Larry Francis Citizen Requests There were no citizen requests. May 21, 2015 New Business Rockledge Park Master Plan Kevin Mitchell presented the Concept Master Plan for Rockledge Park Master Plan, and explained this was in partnership with the Texas Parks & Wildlife Department (TPWD). This project would offer hunting, fishing, archery and outdoor education opportunities for persons of all ages and skill levels. Mr. Mitchell stated that TPWD requested that staff push up the project date approval so that they could lock in the grant funding. Once approved by City Council, the Master Plan would go back to TPWD to refine. A motion was made by Debra Tridico and seconded by Ray Harris to approve the Rockledge Park Master Plan. Motion passed 8-0. Ayes — John Dalri, Roy Robertson, Ray Harris, Terry Musar, Elizabeth Kaufman, Debra Tridico, Gary Humble and Dave Buhr Nays— None Absent — Larry Francis Consider Approval of the following Adopt -An -Area Agreements A motion was made by Elizabeth Kaufman and seconded by Terry Musar to approve the following Adopt -An -Area Agreements. Motion passed 8-0. • Northeast Tarrant Young Republicans for Texan Trail from Wall Street to Dallas. • US Coast Guard Auxiliary for Oak Grove South to Scotts Landing • Esparza Family for Scott's Marina Shoreline from Sand Bass Point SE past Farris Branch boat ramp Ayes — John Dalri, Roy Robertson, Ray Harris, Terry Musar, Elizabeth Kaufman, Debra Tridico, Gary Humble and Dave Buhr Nays— None Absent — Larry Francis Consider Renewal of the following Adopt -An -Area Agreement A motion was made by Dave Buhr and seconded by Terry Musar to approve the following Renewal Adopt -An -Area Agreement. Motion passed 8-0. • Gene & Joan Bledsoe for Mustang Boulevard, from William D. Tate Avenue to Heritage Avenue Ayes — John Dalri, Roy Robertson, Ray Harris, Terry Musar, Elizabeth Kaufman, Debra Tridico, Gary Humble and Dave Buhr Nays— None Absent — Larry Francis Presentations Coast Guard Auxiliary Presenter, Donna Day, with Coast Guard Auxiliary (CGA) introduced by Mike Morris with CGA who was also present. Ms. Day presented and shared the following 2 May 21, 2015 information about the CGA: • All coast guards auxiliary at Grapevine Lake are volunteers • Not government -funded • All are trained on Incident Command Systems. • CGA offers free vessel inspection, boating safety, wounded warrier's sailing events, triathlon support, Honor Guard, In Case of Emergency, are first responders enforcing perimeter and keeping areas clear in emergency situations Note: Becky St. John left at 6:48 PM. PARD Informational Items (No Action Taken) Park Maintenance and Lake Parks — Tony Steele and Randy Sell reported on the lake park closures due to the flooding issues. Mr. Mitchell stated that staff was working with the Chief Financial Officer and Risk Manager. The REC of Grapevine Construction Update — Kevin Mitchell reported The REC was 99% done. The following are the remaining items to be completed: finishing touches, test and balances, replacing some tile and carpet, landscaping and some stone work were left. Trail Updates — Kathy Nelson reported on the following: • Links Trail — Images of the project were passed around. The project was progressing but no end date available yet due to the rain. Utilities are no longer holding up the project • Bear Creek —Moving forward but was delayed due to the rain. Recreation — Chris Smith reported on the following: • Final Senior Choir performance was held. Over 100 were in attendance. The senior choir will take the summer off and start again after GrapeFest. • Outdoor Pools will officially open for the summer season on Friday, June 5. • Staff will manage indoor REC pool the same as they do with outdoor pools. Athletics — Scott Hardeman reported on the following: • 12 tournaments scheduled, but only 3 made due to the rain. Staff is reaching out to other cities about field availability. Bass Pro marketing opportunity on Saturday, May 23. • Congrats Macie Mitchell & Sophie Seay for winning the girls 18U Main Street Fest Tennis Tournament sponsored by The REC of Grapevine. • Staff and GIS are working on a web map -mileage and amenities In partnership with Baylor Medical and Madduck, 32 bike racks have been installed Miscellaneous Board Items (No Action Taken) Keep Grapevine Beautiful — Dave Buhr gave a recap of the EPIC Earth Day and Don't Mess with Texas events. Dave Buhr also reported KGVB meetings are held the first 3 [0ay 21. 2015 Monday of the month at 6:30 PM and that they were looking for new members and leaders. GCISD Report — Kevin Mitchell reported the following in Becky St. John's absence: • Continuing working on bond project • Tracking issues and repairs • Bransford Elementary almost burned down. • The REC hosted Glen Hope Elementary High School Student Report - Abby Sandy reported the following: • The seniors are hosting a cook -out on May 29, originally scheduled to be held at Meadowmere Park but will probably move. • June 4 is the last day of school. Adjourn Motion was made by Debra Tridico and seconded by Gary Humble to adjourn the meeting at 7:21 p.m. Motion passed 8-0. Ayes — John Dalri, Roy Robertson, Ray Harris, Terry Musar, Elizabeth Kaufman, Debra Tridico, Gary Humble and Dave Buhr Nays— None Absent — Larry Francis RECORDING SECRETARY — Fatima Arnett, Administrative Coordinator PASSED AND APPROVED BY THE PARKS & RECREATION BOARD OF THE CITY OF G PEVINE, TEXAS on this the 18th day of June, 2015. DIR CTOR OF PARKS & RECREATION CHAIR OF THE BOARDT� I