HomeMy WebLinkAboutItem 20 - Software MaintenanceMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JANUARY 17, 2023
SUBJECT: SOFTWARE CONTRACT RENEWAL FOR CARTEGRAPH OMS
SOFTWARE
RECOMMENDATION: City Council to consider approving a contract renewal for software
updates, software support and software maintenance with Cartegraph
OMS Software for the Public Works Department operations and asset
management system.
FUNDING SOURCE: Funds are available in the General Fund (Public Works) and Utility
Enterprise Fund in an amount estimated to be $80,409.76.
BACKGROUND: Public Works has utilized Cartegraph Navigator as its work order
management system since 2007. In 2016, Cartegraph retired the
Navigator software package and transitioned to Cartegraph OMS which is
a web -based application. There are 55 licenses in use throughout the
department.
On March 2, 2021 Council approved a three-year contract with
Cartegraph to lock -in renewal prices for a three-year period. This action is
to authorize spending $63,652 of budgeted departmental funds for the
year three renewal.
In 2022, additional Cartegraph software was purchased for TX 811 and
Water Treatment and Wastewater Treatment plant domains. The
subscription costs for the additional software is $16,757.76. Total software
costs for FY 23 is $80,409.76.
Cartegraph is the sole source provider of maintenance for this software.
This procurement will be a sole source contract in accordance with Local
Government Code Chapter 252, Subchapter B, Section 252.022 (a)(7)(A)
as approved by City Council in October of 2006.
Staff recommends approval.