HomeMy WebLinkAboutItem 05 - FM 2499 Construction ProjectMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 3
MEETING DATE: AUGUST 20, 2013
SUBJECT: DFW CONNECTOR MASTER UTILITY ADJUSTMENT
AGREEMENT AMENDMENT — FM 2499
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City Council consider a resolution amending the current scope of the approved DFW
Connecter Master Utility Adjustment Agreement with Northgate Constructors for the
necessary relocation and adjustment of City water and wastewater facilities to include the
FM 2499 Construction Project relocations in an amount not to exceed $128,401.91,
including contingency, authorizing City Manager to execute subsequent work specific
Utility Adjustment Agreement Amendments (UAAA), and take any necessary action.
FUNDING SOURCE:
Funds are available in the following Utility Accounts
200 - 48930 - 534 -8- 000005 WA
200- 48940 - 534 -8- 000005 SW
BACKGROUND INFORMATION:
The construction of the DFW Connector project necessitated the relocation and adjustment
of City water and wastewater facilities throughout the corridor. These relocations and
adjustments were performed under a Master Utility Agreement with Northgate Constructors
approved by City Council on March 16, 2010.
Northgate Constructors has agreed with TxDOT to construct the FM 2499 project in far
northeast Grapevine as a change order to the DFW Connector project. As was the case
with the Connector project, it is desirable to contract with Northgate Constructors to design
and relocate our water and wastewater facilities as their design /build process evolves on
FM 2499.
By amending our initial agreement to expand Northgate's efforts to design and construct
our utility adjustments on FM 2499, we streamline the process. We are able to take
advantage of their large engineering staff on site and their subcontractors under contract
that can undertake adjustments with very little lead time and can quickly adapt to an
evolving schedule. As with the initial agreement, the City still reserves the right to review
all plans and can impose restrictions on the work schedule to protect our interests during
peak use times of the year.
R:\AGENDA\2013 \08 -20 -13 \DFW Connector Master Utility Agreement Amendment - FM 2499.DOC Memo
The Master Agreement stipulated the general terms and guidelines under which the City
and Northgate Constructors pursued our relocations and adjustments and the same terms
and guidelines shall apply to the FM 2499 project. Subsequent Utility Adjustment
Agreement Amendments (UAAA) will be approved by staff as the construction components
are designed and are ready for construction.
Northgate has submitted the estimated cost for our relocations and adjustments for FM
2499. This estimated cost has been developed from the unit prices received from the low
bidder and from preliminary engineering plans and quantities for the utility adjustments
necessitated by this roadway project.
The ultimate scope of relocation and adjustment may be different from the current quantity
estimates due to the evolving state of the construction plan development. Staff will keep
the City Council informed of any significant modifications to the quantities and subsequent
costs as they become evident.
In this Master Agreement amendment process, the City Council approves an amendment
price for FM 2499 based on the low bid prices and the most up to date quantities available.
The staff will then approve supplemental agreements addressing specific components of
the project scope with more refined quantities as the final plans are developed in this fast
paced design and construction process. Changes will be submitted to the City Council if
the cumulative cost of the UAAA's exceeds the agreement price plus a $15,000.00
contingency.
Staff recommends approval.
R:\AGENDA\2013 \08- 20- 13 \DFW Connector Master Utility Agreement Amendment - FM 2499.DOC Memo
RESOLUTION NO. Fm a444
FuNOr A)6,
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING A MASTER UTILITY
ADJUSTMENT AGREEMENT AMENDMENT, AUTHORIZING
ASSOCIATED EXPENDITURES OF UP TO $128,401.91;
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
ASSOCIATED DOCUMENTS AND AMENDMENTS; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the Texas Department of Transportation (TXDOT) has undertaken the
reconstruction and widening of the DFW Connector through the use of a Comprehensive
Development Agreement (CDA); and
WHEREAS, the Developer Team selected by TxDOT through their CDA process as
submitting the best proposal is Northgate Constructors; and
WHEREAS, the DFW Connector project required the relocation of City water and
wastewater facilities; and
WHEREAS, Northgate Constructors sought and obtained unit cost estimates forthe
City's utility relocations in a competitive manner, and such process meets or exceeds the
requirements of Chapter 252 of the Local Government Code; and
WHEREAS, the City entered into a Master Utility Adjustment Agreement with
Northgate Constructors to provide for the adjustment of City water and wastewater utility
facilities by Northgate Constructors and its subcontractors to expedite the aggressive
construction schedule for the DFW Connector; and
WHEREAS, TxDOT has authorized Northgate Constructors to construct the
improvements associated with the FM 2499 Construction Project by change order to the
DFW Connector contract; and
WHEREAS, the FM 2499 Construction Project requires the relocation of City water
and wastewater facilities; and
WHEREAS, Northgate Constructors sought and obtained unit cost estimates for the
City's utility relocations in a competitive manner, and such process meets or exceeds the
requirements of Chapter 252 of the Local Government Code; and
WHEREAS, the City's share of the relocation and adjustment costs, including
design, based upon the low bidder's unit costs and upon the latest quantity estimates for
the utility relocations is $113,401.91; and
WHEREAS, the City wishes to enter into a Master Utility Adjustment Agreement
Amendment with Northgate Constructors to provide for the adjustment of City water and
wastewater utility facilities by Northgate Constructors and its subcontractors to expedite the
construction schedule for the FM 2499 Construction Project; and
WHEREAS, all prerequisites to the adoption of this resolution have been met,
including compliance with the Open Meetings Act and Chapter 252 of the Local
Government Code; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are true and correct and are
incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby approves the Master Utility Adjustment
Agreement Amendment with Northgate Constructors for a total amount of $128,401.91
including a $15,000.00 contingency.
Section 3. That the City Manager is hereby authorized to execute all associated
documents and supplemental amendments not to exceed said amount.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of August, 2013.
UAW
ATTEST:
RES. NO. 2