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HomeMy WebLinkAboutItem 32 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 17th day of January, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Monica Hotelling Beth Tiggelaar Dennis Luers Traci Hutton Mark Assaad Chairman Vice Chairman Member Member Member Alternate Member constituting a quorum, with Commissioners David Hallberg, Jason Parker and Alternate Member Jeremiah Radandt being absent, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Item 1. Executive Session City Manager Assistant City Manager City Attorney City Secretary Mayor Tate called the meeting to order at 7.00 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7.05 p.m. The closed session ended at 7.28 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action needed. REGULAR MEETING Mayor Tate called the regular meeting to order at 7.33 p.m. Item 2. Invocation and Pledge of Allegiance Commissioner Traci Hutton gave the invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU22-49 (Grapevine Main Monument Sign) Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported this request was to amend the previously approved site plan for CU17-20 (Ordinance No. 2017-070), specifically to add a monument sign with changeable copy exceeding 30% of the gross surface area of the sign for the property located at 815 South Main Street. Applicants Mitch Johnson with Harvest Hall and Tina Newton with Coury Hospitality presented this item and answered questions from the Commission and Council. No one spoke during the public hearing. There was no correspondence to report. Motion was made to close the public hearing Motion: Luers Second: Hutton Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, and Assaad Nays: None Approved: 6-0 City Council January 17, 2023 Page 2 Motion was made to close the public hearing. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 4. Citizen Comments There was no one wishing to speak during Citizen Comments. PRESENTATIONS Item 5. Mavor Tate to present a proclamation recognizing the 75t" anniversary of the groundbreaking of Lake Grapevine. Mayor Tate presented the proclamation to Lake Manager John Mathney from the US Army Corps of Engineers. No action was taken by Council. Mayor Tate announced Council would consider Items 7 and 8 next. CITY COUNCIL PUBLIC HEARING AND RELATED ITEMS Item 7. City Council to conduct a public hearing relative to the adoption of the Youth Programs Standards of Care. Mayor Tate opened the public hearing. Parks and Recreation Director Chris Smith presented this item to Council. The adoption of the Youth Programs Standards of Care is required by the Texas Human Resources Code. The City exceeds the requirements as laid out in the Code. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal City Council January 17, 2023 Page 3 Nays: None Approved: 7-0 Item 8. Consider Ordinance No. 2023-001 amending the Code of Ordinances Chapter 16 Parks and Recreation Section 16-19 by adopting the Youth Programs Standards of Care and take anv necessary action. There was not a separate presentation for this item. Motion was made to approve Ordinance No. 2023-001 amending the Code of Ordinances Chapter 16 Parks and Recreation Section 16-19 by adopting the Youth Programs Standards of Care. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING SECTION 16- 19, ADOPTING THE YOUTH PROGRAMS STANDARDS OF CARE, CITY OF GRAPEVINE, TEXAS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE Mayor Tate announced Council would consider the recommendations of the Planning and Zoning next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 23. Conditional Use Permit CU22-49 (Grapevine Main Monument Sign) Planning Services Director Marohnic reported the Commission approved the conditional use permit with a vote of 6-0. Motion was made to approve Conditional Use Permit CU22-49 (Grapevine Main Monument Sign) and Ordinance No. 2023-004. Motion: Freed Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council January 17, 2023 Page 4 ORDINANCE NO. 2023-004 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU22-49 AMENDING THE PREVIOUSLY APPROVED SITE PLAN FOR CU17-20 (ORDINANCE NO. 2017-070) TO ALLOW FOR THE DEVELOPMENT OF A MONUMENT SIGN WITH CHANGEABLE COPY EXCEEDING 30% OF THE GROSS SURFACE AREA OF THE SIGN, FOR BLOCK 1, LOT 1, GRAPEVINE MAIN (815 SOUTH MAIN STREET) IN A DISTRICT ZONED "GU", GOVERNMENTAL USE DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council considered Item 6 next. Item 6. Chief Financial Officer to present quarterly financial update. Chief Financial Officer Greg Jordan presented the quarterly financial update detailing the status of the mayor fund and reported they are all projected to end the fiscal year at or near the adopted budget projections. Mr. Jordan answered questions from Council. No action was taken by Council. City Council continued with the agenda in the published order. OLD BUSINESS Item 9. Consider a two-vear agreement with Focused Advocacv. LLC for limited service legislative and regulatory consulting services, and take anv necessary action. Assistant City Manager Jennifer Hibbs introduced Brandon Aghamalian from Focused Advocacy, LLC who detailed the current legislative environment and described some of the city -related bills that have been filed to date. City Council January 17, 2023 Page 5 Mr. Aghamalian answered questions from Council. Motion was made to approve the agreement for limited service legislative and regulatory consulting services. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 NEW BUSINESS Item 10. Consider Resolution No. 2023-001 authorizing the legislative agenda for the 88t" session of the Texas State Legislature and take anv necessary action. Assistant City Manager Hibbs desribed the proposed legislative agenda for the 88tn session of the Texas State Legislature. Motion was made to approve Resolution No. 2023-001 authorizing the legislative agenda for the 88t" session of the Texas State Legislature, incorporating the changes suggested by Mr. Aghamalian: • The City seeks to preserve its current authority to govern the City, its citizens and its property in accordance with its strategic goals and interests. • The City will oppose any legislation detrimental to the City's strategic goals; erodes municipal authority, has a negative impact on municipal operations, is contrary to the health, safety, and welfare of its citizens; that mandates or results in increased costs or loss of revenues, or that would diminish the fundamental authority of the City and the City Council that has been elected to govern. • The City supports any legislation viewed as advancing the City's strategic goals and interests, or that improves the health, safety, and welfare of its citizens; or that responsibly increases revenues; or that advances the City's authority to conduct the public's business. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ADOPTING A LEGISLATIVE City Council January 17, 2023 Page 6 AGENDA FOR THE 88TH SESSION OF THE LEGISLATURE OF THE STATE OF TEXAS AND PROVIDING AN EFFECTIVE DATE Item 11. Consider contracts for emergencv repairs to aerial water and sanitary sewer crossings with engineer. Brinklev & Barfield. Inc.: bypass pumping contractor. United Rental: general contractor. Wright Construction Companv: and Ordinance 2023-002 to appropriate funds. Development, Engineering and Construction Manager John Robertson presented this item to Council. During the storm event on December 13, four aerial sanitary sewer crossings were severely damaged as well as three sanitary sewer crossings. A fourth aerial crossing is suffering from erosion and required immediate repairs to prevent failure. A water line crossing Denton Creek was also damaged and had to be shut down. A such, staff commenced emergency repairs in an estimated amount of $1,500,000. Mr. Robertson answered questions from Council. Motion was made to approve the contracts for emergency repairs to aerial water and sanitary sewer crossings. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $1,500,000 IN THE UTILITY ENTERPRISE CAPITAL PROJECTS FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. City Manager Rumbelow requested Item No. 21 be removed from the consent agenda. This item was considered after the remaining consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council January 17, 2023 Page 7 Item 12. Consider a mid-vear appointment to the Senior Citizens Advisory Board. Council Member Duff O'Dell recommended appointing Lynda Adams to serve in a vacant, unexpired term on the Senior Citizens Advisory Board that was created upon the resignation of Board Member Tena Burrell. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 13. Consider renewal of an Interlocal Agreement with the Cities of Collevville. Southlake, and Keller for the Metroport Teen Court. Chief Financial Officer Jordan recommended approval of the Interlocal Agreement for Metroport Teen Court in an amount not to exceed $36,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 14. Consider a fireworks permit for Embassv Suites for an event to be held on January 27, 2023. Fire Chief Darrell Brown recommended approval of a permit for a one -minute fireworks show to be held at the Embassy Suites on January 27. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider the purchase of Panasonic Toughbooks from SHI Government Solutions. Fire Chief Brown recommended approval of the purchase of Panasonic Toughbooks that are used for patient care reporting on the Mobile Intensive Care Units in an amount not to exceed $45,895 City Council January 17, 2023 Page 8 Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider renewal of an annual contract for emergencv medical continuing education with BEST EMS. Fire Chief Brown recommended approval of the renewal of the annual contract for emergency medical continuing education that is required for all paramedics. The contract is for an amount not to exceed $15,150. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider renewal of an annual contract for medical control services with BEST EMS. Fire Chief Brown recommended approval of the renewal of the annual contract for medical control services for an amount not to exceed $34,580. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 18. Consider the purchase of a mower from Trimax Mowing Svstems. Golf Director Robert Singletary recommended approval of the purchase of a mower for the golf course for a total amount not to exceed $16,800. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council January 17, 2023 Page 9 Item 19. Consider the award for an annual contract for Parks ianitorial services with PureService Corporation. Parks and Recreation Director Smith recommended approval of the contract for janitorial services to be performed at various parks, medians, rights -of -way, outdoor facilities, open spaces and outdoor athletic complexes throughout the City for an amount not to exceed $400,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 20. Consider a contract renewal for software updates, software support and software maintenance with Cartegraph OMS Software. Public Works Director Bryan Beck recommended approval of the renewal of the annual contract for the work order management system for an estimated amount of $80,409.76 over a three-year period. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 22. Consider the minutes of the January 3, 2023 Regular Citv Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 21. Consider an Interlocal Agreement with the Citv of Coppell for emergencv water interconnect and sanitary sewer studies and Ordinance 2023-003 to appropriate funds. Development, Engineering and Construction Manager John Robertson presented the Interlocal Agreement to allow for an emergency water interconnect to purchase water, if needed, and a wastewater study of the Hilton Lift Station Basin in an estimated amount of $50,000. City Council January 17, 2023 Page 10 Motion was made to approve the Interlocal Agreement with the City of Coppell for an emergency water interconnect and sanitary sewer studies and Ordinance No. 2023-003 to appropriate the funds. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $50,000 IN THE UTILITY ENTERPRISE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 8.36 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 7th day of February, 2023. PPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council January 17, 2023 Page 11