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HomeMy WebLinkAboutItem 11 - ConcourseMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: FEBRUARY 7, 2023 SUBJECT: SCHEMATIC DESIGN FOR CONCOURSE RENOVATION RECOMMENDATION: City Council to consider approval for schematic design development for the Concourse and former Pro Shop building renovation project with Oxley, Williams, Tharp Architects. FUNDING SOURCE: Funds are available in the CVB Professional Services Account for a total amount not to exceed $19,300. BACKGROUND: Staff has been working with the Facilities Committee to develop a renovation proposal for the Concourse and a repurposing proposal for the former Pro Shop/Mulligans Facility. Several options were presented and the proposal that provided the most benefit is to utilize the existing footprint of the Concourse with extensive internal modifications and relocation of bathrooms, kitchen and storage along with total update of electrical and mechanical. In regards to the old Pro Shop, the roof and structural supports will be kept and everything else will be removed to create a covered outdoor space for tournaments, corporate functions, reunions, weddings to name just a few. New bathrooms, a green room, a warming kitchen and storage will be positioned under a portion of the roof structure. Oxley Williams and Tharp Architects will be working with the same civil engineers as worked on the new Pro Shop/Persimmons to allow for easy coordination with the new plumbing, sewer and utilities that were installed during construction of the new Golf Facility. The goal is to have a seamless coordination between the two buildings both in terms of civil and mechanical engineering and the external appearance of the Concourse will assimilate the exterior of the new Pro Shop/Persimmons Golf Facility. Upon completion of the schematic design and following approval by Council a second phase contract for the remaining phases of design development, construction documents, bid documents and construction oversight will be brought back to Council for your consideration. Schematic design of the Concourse building and former ProShop/Mulligan's building alterations at 3800 Fairway Drive. Project Description: Prepare schematic design documents for alterations to two buildings of approximately 12,000 and 7,000 sf respectively. The existing Pro Shop/"Mulligan's" building will be re -purposed to create a primarily open-air event venue. The existing roof structure and foundations will remain. Restrooms, a warming kitchen, storage, and other support facilities will be constructed within this space. The neighboring Concourse building will be altered to create a larger catering kitchen, more meeting space, a green room, re -configured restrooms, and more storage space. In addition, a new entry structure will be constructed between the two existing buildings. It is anticipated that most of the existing pavement will need to remain due to budget constraints and will only be modified as necessary to provide an ADA compliant accessible path to the building. Budget: The Owner's anticipated construction cost for the project is $2m. PHASE ONE: SCHEMATIC DESIGN (4 weeks) Our Services will include: • • Investigation of existing conditions by licensed structural engineer to confirm feasibility of planned alterations. • • Investigation of existing conditions by licensed electrical and mechanical engineers to confirm feasibility of proposed alterations and to assess existing systems for potential re -use or replacement. • • Investigation of existing conditions by architect to assess the building envelope and building systems. • • Review of local ordinances and preliminary code review. • • Up to four meetings as necessary with the Architect to develop and review the conceptual design. • • Further development of floor plan, building elevations and site plan. • • Up to two exterior renderings to convey the scope of the project. • • Provide written narratives of the anticipated mechanical, electrical and plumbing scope of work. • • Provide written narrative of the anticipated structural scope of work. • • Preparation of an Opinion of Probable cost for the proposed schematic design. COMPENSATION FOR PHASE ONE (SCHEMATIC DESIGN): Architectural design: $4500 Mechanical/Electrical/Plumbing Engineering: $4200 Structural Engineering: $4500 Civil Engineering/Landscape Architecture: $3,300 Cost Estimating: $2,800 TOTAL: $19,300 EXCLUSIONS • • Environmental assessments. • • Surveying • • Platting • • Record drawings • • Energy modeling • • Commissioning of Mechanical or Electrical systems. • • Fire Alarm and Fire Sprinkler Design (Performed as delegated design by Contractor) • • Asbestos or Hazardous materials survey or reports. • • Acoustical engineering. • • Food service design. • • LEED certification. • • Low Voltage (IT, Security, Phone systems) design. • • Audio/Visual design. • • Signage and wayfinding. • • Selection and specification of fixtures, furnishings, and equipment. • • Applications fees associated with regulatory approvals. OTHER CONSIDERATIONS Design Schedule: We can begin immediately upon return of this proposal and expect the first phase (schematic design) to take approximately 4 weeks to complete. Reimbursable Expenses: Travel beyond the Dallas Fort Worth Metroplex. Other reimbursable expenses include: printing (drawings will be made available in PDF format), all submittal fees associated with regulatory approvals. Food Service Design: We have excluded food service design. It is our understanding that the kitchen is to be a warming kitchen with no cooking equipment. Ownership of Documents: OWT Architects and its consultants shall be deemed the authors and owners of their respective drawings, specifications, or other work product, and shall retain all common law, statutory and other reserved rights, including copyrights. Payment Terms: Invoicing will be monthly based on the percentage of work completed through the end of the month. Payment is due within 30 days of invoice statement date. Non-payment within the 30 days may result in suspension of the work described above. Oxley Williams Tharp Architects, PLLC. Construction administration of the Concourse building and former ProShop/Mulligan's building alterations at 3800 Fairway Drive. Project Description: Prepare design development and construction documents for alterations to two buildings of approximately 12,000 and 7,000 sf respectively. The existing Pro Shop/"Mulligan's" building will be re - purposed to create a primarily open-air event venue. The existing roof structure and foundations will remain. Restrooms, a warming kitchen, storage, and other support facilities will be constructed within this space. The neighboring Concourse building will be altered to create a larger catering kitchen, more meeting space, a green room, re -configured restrooms, and more storage space. In addition, a new entry structure will be constructed between the two existing buildings. It is anticipated that most of the existing pavement will need to remain due to budget constraints and will only be modified as necessary to provide an ADA compliant accessible path to the building. Budget: The Owner's anticipated construction cost for the project is $2m. DESIGN DEVELOPMENT (14 weeks) Our Services will include: • • Topographic survey with trees limited to the area immediately in front of buildings to the parking lot. • • Up to three meetings with the Owner to develop and coordinate the design. • • Update architectural site plan, floor plan and building elevations. • • Preparation of building sections • • Preparation of Life Safety Plans • • Preparation of door and window schedules • • Preparation of roof plan. • • Preparation of interior design drawings including finish plans, elevations and details. • • Preparation of electrical, mechanical, and plumbing drawings • • Preparation of structural foundation and framing details. • • Preparation of grading plan, utility plan and drainage plan. • • Landscape Plan. • • Specification Manual • • Preliminary Comcheck reports • • Update Opinion of Probable Cost FUTURE PHASE: CONSTRUCTION DOCUMENTS (16 weeks) Our Services will include: • • Up to three meetings with the Owner to coordinate the design. • • Further develop architectural site plan, floor plan and building elevations. • • Further develop building sections. • • Preparation of wall sections and section details. • • Further develop Life Safety Plans • • Update door and window schedules. • • Prepare door hardware schedule. • • Further develop roof plan. • • Further development of interior design drawings. • • Further develop electrical, mechanical, and plumbing drawings • • Further develop structural foundation and framing drawings. • • Prepare structural engineering framing and foundation details. • • Further develop grading plan, utility plan and drainage plan. • • Preparation of civil engineering details. • • Preparation of erosion control plan. • • Update Landscape Plan. • • Preparation of Landscape Architecture details. • • Specification Manual. • • Comcheck calculations. • • Prepare Opinion of Probable Cost at 90% complete. BIDDING AND NEGOTIATION (4 weeks) Our Services will include: • • Preparation of bidding documents. • • Administering the bid process. • • Conduct Pre -Bid meeting • • Answering contractor's questions and issuing addenda. • • Review and summary of bids. CONSTRUCTION ADMINISTRATION (9-12 months) Our Services will include: • • Review of shop drawings and product submittals. • • Answering contractor's Requests for Information. • • Issuing drawing revisions. • • Review of pay applications and proposed change orders. • • Up to 18 site visits to observe the construction for adherence to the construction documents. COMPENSATION Architectural design: $102,500 Mechanical/Electrical/Plumbing Engineering: $23,800 Structural Engineering: $25,500 Civil Engineering/Landscape Architecture: $18,700 Cost Estimating: $7,000 TOTAL: $177,500 EXCLUSIONS • • Environmental assessments. • • Platting • • Record drawings • • Energy modeling • • Commissioning of Mechanical or Electrical systems. • • Fire Alarm and Fire Sprinkler Design (Performed as delegated design by Contractor) • • Asbestos or Hazardous materials survey or reports. • • Acoustical engineering. • • Food service design. • • LEED certification. • • Low Voltage (IT, Security, Phone systems) design. • • Audio/Visual design. • • Signage and wayfinding. • • Selection and specification of fixtures, furnishings and equipment. • • Applications fees associated with regulatory approvals. OTHER CONSIDERATIONS Design Schedule: We can begin immediately upon return of this proposal and expect the remaining design phase to take approximately 30 weeks to complete. The final design schedule will depend upon the complexity of the project as the schematic design evolves. Reimbursable Expenses: Travel beyond the Dallas Fort Worth Metroplex. Other reimbursable expenses include: printing (drawings will be made available in PDF format), all submittal fees associated with regulatory approvals. Food Service Design: We have excluded food service design. It is our understanding that the kitchen is to be a warming kitchen with no cooking equipment. Ownership of Documents: OWT Architects and its consultants shall be deemed the authors and owners of their respective drawings, specifications, or other work product, and shall retain all common law, statutory and other reserved rights, including copyrights. Payment Terms: Invoicing will be monthly based on the percentage of work completed through the end of the month. Payment is due within 30 days of invoice statement date. Non-payment within the 30 days may result in suspension of the work described above.