HomeMy WebLinkAboutItem 29 - Project Mates SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 7, 2023
SUBJECT: PROJECT MANAGEMENT SOFTWARE ANNUAL RENEWAL AND
APPROPRIATION ORDINANCE
RECOMMENDATION: City Council to consider approval of the annual renewal of project
management software from SystemMates, Inc., and an ordinance to
appropriate the funds.
FUNDING SOURCE: Funds are available in Utility Enterprise Fund in the amount of
$49,036.91.
BACKGROUND: Council approved the purchase of project management software from
SystemMates (ProjectMates) on January 21, 2020. This software requires
the payment of an annual license renewal fee of $49,036.91
ProjectMates is a cloud -based software that provides project management
tracking for construction projects. ProjectMates provides a central location
for project document management, communication, budget tracking, and
status reports on Public Works' construction projects. The software
provides for communication with outside vendors and City staff by
providing a central location that vendors and City staff can view and edit
documents, engineering plan sets, budget information, and communicate
with those assigned to a project. Fifty licenses are included for use by
Public Works and other departments with capital projects, as needed.
Staff recommends approval.
ORDINANCE NO. 2023-006
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF $49,036.91 IN THE UTILITY ENTERPRISE CAPITAL
FUND; DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to fund the annual
renewal of the project management software; and
WHEREAS, funding is available in the Utility Enterprise Capital Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes the appropriation of
$49,036.91 in the Utility Enterprise Capital Fund for fund the annual
renewal of the project management software.
Section 3. That a copy of the revised FY 2022-2023 Annual Budget document
shall be kept on file in the office of the City Secretary.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 7th day of February, 2023.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2023-006 2