HomeMy WebLinkAbout2016-02-02 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, FEBRUARY 2, 2016
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:00 p.m. Dinner
6:30 p.m. Call to Order - City Council Chambers
6:30 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Meeting - City Council Chambers
EXECUTIVE SESSION:
City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (portion of 185 acres owned by City) pursuant to
Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
INVOCATION: Council Member Mike Lease
CITIZEN COMMENTS
2. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
FEBRUARY 2, 2011
PAGE
3. Mayor Tate to recognize Dough Aguirre for life saving actions by demonstrating
concern and selfless service toward his neighbors during a fire.
4. Staff to present an update on DFW Connector/State Highway 121 improvements.
5. Director of Development Services to present Development Services departmental
update.
6. City Council to conduct a public hearing regarding the amendment to the Tax
Increment Reinvestment Zone Number One Project and Financing Plan to
establish project costs including educational facilities project costs pursuant to
Texas Tax Code, Section 311.008 and 311.0085, and take any necessary action.
NEW BUSINESS
7. Consider an ordinance approving Tax Increment Financing District Reinvestment
Zone Number One Amended Project and Financing Plan and take any necessary
action.
8. Consider the Amended Grapevine-Colleyville ISD Tax Increment Financing District
Reinvestment Zone Number One Participation Agreement and take any necessary
action.
9. Consider the Grapevine-Colleyville ISD Tax Increment Financing District
Reinvestment Zone Number One Development Agreement and take any
necessary action
W01 0 RIQ 0 1
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
10. Consider a resolution calling the 2016 City Officers Election for City Council
Places 3 and 4 for May 7, 2016 and determining the polling location in compliance
with the Texas Election Code. City Secretary recommends approval.
11. Consider renewal of annual contracts with Austin Masonry Construction Inc. as
primary vendor and Chibli Stone Works as the secondary vendor for masonry
FEBRUARY 2, 2011
PAGE
construction and repair services. Parks and Recreation Director recommends
approval.
12. Consider a resolution authorizing the purchase of advertising services for the
Activities Guide with Community Impact News. Parks and Recreation Director
recommends approval.
13. Consider a resolution authorizing the purchase of playground equipment from Lea
Park & Play through an Interlocal Participation Agreement with The Local
Government Purchasing Cooperative (BuyBoard). Parks and Recreation Director
recommends approval.
14. Consider an extension to the annual contract for janitorial services and litter control
with Regent Services. Parks and Recreation Director recommends approval.
15. Consider an Interlocal Agreement with the Trinity River Authority of Texas (TRA)
and an ordinance appropriating funds for the funding participation in the design
and construction of City monitoring improvements at IRA's Colleyville
East/Grapevine West Meter Station. Public Works Director recommends approval.
16. Consider the minutes of the January 19, 2016 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
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If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
In accordance with
I hereby certify that
Grapevine City Hall,
2016 by 5:00 p.m.
the Open Meetings Law, Texas Government Code, Chapter 551,
the above agenda was posted on the official bulletin boards at
200 South Main Street and on the City's website on January 29,
Tara Brooks, City Secretary
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STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd
day of February, 2016 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present to -wit:
William D. Tate
Darlene Freed
Sharron Spencer
Mike Lease
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:30 p.m.
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (portion of 185 acres owned by City) pursuant to
Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:35 p.m. The closed session ended at 7:29 p.m.
02/02/16
Mayor Tate recused himself from item 1A and filed a Conflict of Interest Affidavit with the
City Secretary. Mayor Pro Tem Freed presided over that portion of the Executive
Session. Mayor Tate joined the Executive Session at 7:02 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Freed asked
if there was any action necessary relative to the closed session. City Manager Bruno
Rumbelow stated there was no action necessary relative to conference with City Manager
and Staff under Sections 551.072 and 551.087, Texas Government Code.
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
REGULAR MEETING
Call to Order
Mayor Tate called the meeting to order at 7:36 p.m. in the City Council Chambers.
Invocation
Council Member Mike Lease delivered the Invocation.
Pledge of Allegiance
Boy Scout Troop 240 posted the colors and led the Pledge of Allegiance.
Item 2. Citizen Comments
Carl Young, 4113 Meadow Drive, requested clarification on Item 15, Interlocal Agreement
with the Trinity River Authority of Texas.
Doug Hutchins, 600 Austin Street #4, introduced his initiative, Deliver Grapevine, to
deliver flowers to women in the nursing homes and rehabilitation centers in Grapevine.
Item 3 Mayor Tate to recognize Dough Aguirre for life saving actions by demonstrating
concern and selfless service toward his neighbors during a fire.
Mayor Tate presented a Certificate of Recognition to Dough Aguirre for his efforts to
rescue his neighbors from a fire on December 5, 2015.
Item 4 Staff to present an update on DFW Connector/State Highway 121 improvements.
Director of Transportation Projects Jerry Hodge presented the proposed construction
plans for State Highway 360 and State Highway 121. The Texas Highway Commission
awarded $61,000,000 for improvements to the DFW Connector/State Highway 121
improvements.
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02/02/16
Item 5. Director of Development Services to present Development Services departmental
update.
Director of Development Services Scott Williams reported the Construction Valuation for
Fiscal Year 2015 was $192,800,394 which was an increase of $38,663,024 from Fiscal
Year 2014. Mr. Williams then described the work of Code Enforcement Officers Mark
McCarty and Gene Tignor who worked 1,384 Code Enforcement cases in Fiscal Year
2015.
Item 6. City Council to conduct a public hearing regarding the amendment to the Tax
Increment Reinvestment Zone Number One Project and Financing Plan to establish
proiect costs including educational facilities project costs pursuant to Texas Tax Code
Section 311.008 and 311.0085, and take any necessary action.
Mayor Tate declared the public hearing open.
Chief Financial Officer Greg Jordan introduced David Pettit with David Pettit Economic
Development who outlined the changes to the Tax Increment Reinvestment Zone Number
One.
No one spoke during the public hearing.
Motion was made to close the public hearing.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 7. Consider an ordinance approving Tax Increment Financing District Reinvestment
Zone Number One Amended Project and Financing Plan and take any necessary action
David Pettit presented this item in conjunction with Item 6. The Amended Project and
Financing Plan includes expanding the boundary an additional 419 acres for a total of
661 acres and extending the term to December 31, 2038. City Council approved the
changes at their December 15, 2016 meeting. The Tax Increment Reinvestment Zone
Number One Board of Directors approved the Amended project and financing plan on
January 19, 2016.
Motion was made to approve the ordinance amending Tax Increment Financing District
Reinvestment Zone Number One Amended Project and Financing Plans.
Motion: Spencer
Second: Freed
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
3
02/02/16
ORDINANCE NO. 2016-010
AN ORDINANCE APPROVING AN AMENDED PROJECT
AND FINANCING PLAN FOR TAX INCREMENT
REINVESTMENT ZONE NUMBER ONE, CITY OF
GRAPEVINE, TEXAS; MAKING VARIOUS FINDINGS
RELATED TO SUCH AMENDED PLAN; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE
Item 8 Consider the Amended Grapevine-Colleyville ISD Tax Increment Financing
District Reinvestment Zone Number One Participation Agreement and take any
necessary action.
David Pettit presented this item in conjunction with Item 6. The Participation Agreement
will allow Grapevine-Colleyville ISD to participate in the Tax Increment Financing District
Reinvestment Zone Number One as a non-contributing entity.
Motion was made to approve the Participation Agreement with Grapevine-Colleyville ISD.
Motion: Coy
Second: Lease
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 9 Consider the Grapevine-Colleyville ISD Tax Increment Financing District
Reinvestment Zone Number One Development Agreement and take any necessary
action.
David Pettit presented this item in conjunction with Item 6. The Development Agreement
will allow Grapevine-Colleyville ISD to fund up to $30,000,000 to acquire, construct, and/
or reconstruct joint use educational facilities.
Motion was made to approve the Development Agreement with Grapevine-Colleyville
ISD.
Motion:
Lease
Second:
O'Dell
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Consent Agenda
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Mayor Pro Tem Freed, at the request of Carl Young, requested
item 15 be removed from the consent agenda. This item was considered after the other
consent agenda items.
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02/02/16
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 10. Consider a resolution calling the 2016 City Officers Election for City Council
Places 3 and 4 for May 7, 2016 and determining the polling location in compliance with
the Texas Election Code.
City Secretary Tara Brooks recommended approval of the resolution calling the Election
for Places 3 and 4 for May 7, 2016. Early Voting and Election Day voting will take place
at The REC of Grapevine. Early Voting will begin on April 25, 2016 and run through May
3, 2016.
Motion was made to approve the consent agenda as presented.
Motion:
Freed
Second:
Lease
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, PROVIDING FOR THE 2016 CITY
OFFICER ELECTION TO BE HELD ON MAY 7, 2016;
DETERMINING THE POLLING PLACE; PROVIDING
SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF
SAID ELECTION; REPEALING INCONSISTENT
RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE
Item 11. Consider renewal of annual contracts with Austin Masonry Construction Inc as
primary vendor and Chibli Stone Works as the secondary vendor for masonry
construction and repair services.
Parks and Recreation Director Kevin Mitchell recommended approval of the contracts for
construction and repair services that will be required on various masonry structures on
an as -needed basis. Construction and repairs typically involve pavilion columns, bridge
abutments, retaining walls, signs, various brick work and surfaces composed of pavers.
Motion was made to approve the consent agenda as presented.
Motion:
Freed
Second:
Lease
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
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02/02/16
Item 12 Consider a resolution authorizing the purchase of advertising services for the
Activities Guide with Community Impact News.
Parks and Recreation Director Mitchell recommended approval of the purchase of
advertising services with the Community Impact Newspaper for a total amount not to
exceed $54,024. The purchase will allow the activities guide, PlayGrapevine, to be
printed in April, August and November and mailed out as an insert in the Community
Impact Newspaper.
Motion was made to approve the consent agenda as presented.
Motion: Freed
Second: Lease
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2016-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
ADVERTISING SERVICES AND PROVIDING AN
EFFECTIVE DATE
Item 13 Consider a resolution authorizing the purchase of playground equipment from
Lea Park & Play through an Interlocal Participation Agreement with The Local
Government Purchasing Cooperative (BuyBoard).
Parks and Recreation Director Mitchell recommended approval of the purchase of
playground equipment for Sunshine Harbor Park for an amount not to exceed $81,559.
Motion was made to approve the consent agenda as presented.
Motion: Freed
Second: Lease
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2016-012
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
PLAYGROUND EQUIPMENT THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
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Item 14. Consider an extension to the annual contract for janitorial services and litter
control with Regent Services.
Parks and Recreation Director Mitchell recommended approval of the annual contract for
janitorial services to be performed at various parks, medians, right-of-ways, Park facilities,
open spaces and athletic complexes.
Motion was made to approve the consent agenda as presented.
Motion:
Freed
Second:
Lease
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 16. Consider the minutes of the January 19, 2016 Regular City Council meeting_
City Secretary Brooks recommended approval of the minutes as presented.
Motion was made to approve the consent agenda as presented.
Motion:
Freed
Second:
Lease
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 15. Consider an Interlocal Agreement with the Trinity River Authority of Texas (TRA)
and an ordinance appropriating funds for the funding participation in the design and
construction of City monitoring improvements at IRA's Colleyville East/Grapevine West
Meter Station.
Public Works Director Stan Laster answered Council's questions. The Trinity River
Authority is upgrading their equipment and the City of Grapevine has asked them to
include water monitoring equipment available to Grapevine staff. The requested funds
are for the City requested portion of the upgrade.
Motion was made to approve the Interlocal Agreement with the Trinity River Authority of
Texas and the ordinance appropriating funds.
Motion: Spencer
Second: Freed
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
•'� • 1 •
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL
IMPROVEMENTS BUDGET FOR THE FISCAL YEAR
02/02/16
ENDING IN 2016, PROVIDING FOR THE TRANSFER OF
THE FUNDS; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
.a 0
Motion was made to adjourn the meeting at 8:49 p.m.
Motion: Freed
Second: O'Dell
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th
day of February, 2016.
ATTEST:
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Tara Brooks
City Secretary C2
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William— D. Tate
Mayor
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