HomeMy WebLinkAboutItem 14 - Water Improvement ProjectMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 21, 2023
SUBJECT: RESOLUTION FOR THE CONSTRUCTION CONTRACT
CONCURRENCE OF THE COMMUNITY DEVELOPMENT BLOCK
GRANT - CARE'S ACT (CDBG-CV), ROUND 3, AND APPROPRIATION
ORDINANCE
RECOMMENDATION: City Council to consider a resolution concurring with the Tarrant County
award of a contract to Excel 4 Construction, LLC for the CDBG-CV, Round
3 water improvement project and an ordinance appropriating the funds.
FUNDING SOURCE: Upon approval of the attached ordinance, funds will be available in the
Utility Enterprise Capital Fund in the estimated amount of $350,000.
BACKGROUND: The scope of the project is to replace an existing 6" water line within the
1200-1300 blocks of Hilltop Drive from North Dove Road to Grapevine
Middle School. The existing pipe is a combination of cast iron and
asbestos cement pipe installed mostly in the 1950s with a portion built in
the 1970s.
The water line reconstruction project is located in the WC Lucas Addition
of Grapevine, CDBG Target Area designated as census tract 1137.03
Block Group 4, in the Housing and Urban Development (HUD)
Low/Moderate Income Survey Data (LMISD).
These improvements involve the reconstruction of approximately 1,510
linear feet of 12" water line with related appurtenances and connections.
Bids were received and opened on January 18, 2023. There were a total
of four bidders on this project. The bids were as follows:
Excel 4 Construction, LLC $627,119
Atkins Brothers Equipment Co. Inc. $651,267
Canary Construction, Inc. $776,730
The Fain Group $828,719
Bids have been reviewed and references checked. The Engineer of
Record and City staff recommend Council approving the resolution to
award the contract to Excel 4 Construction, LLC in an amount estimated
at $627,119.
Tarrant County manages the CDBG-CV program and will provide project
management and process payments from the Excel 4 Construction, LLC
for the project. Tarrant County will fund $383,283 for construction, which
leaves a City obligation of $243,836.
In addition, funds in the amount of $100,339.04 (16%) are being
requested for construction related services. This includes 10% for
construction contingencies, 4% for inspection, and 2% for materials
testing. Estimated cost to the City, including the City obligation and
contingency, is $344,175.04 (rounded to $350,000). Funds are available
in the Utility Enterprise Capital Fund.
The application process requires that the following statement be included
in the memo:
"The City shall be responsible for all costs of the CDBG-CV, Round 3
project that exceeds the amount of the grant fund."
Staff recommends approval.
RESOLUTION NO. 2023-005
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, SUPPORTING THE TARRANT
COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT-
CARE'S ACT (CDBG-CV), ROUND 3 PROGRAM;
AUTHORIZING CITY STAFF TO SUBMIT CANDIDATE
PROJECTS; AUTHORIZING FUNDING PARTICIPATION
WITH TARRANT COUNTY, AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, Tarrant County, Texas solicited bids for the Community
Development Block Grant - Care's Act (CDBG-CV), Round 3 water improvement
program; and
WHEREAS, The City of Grapevine City Council is approving the hiring of Excel 4
Construction, LLC. as the low bidder for the CDBG-CV Project; and
WHEREAS, The City of Grapevine is approving the bid amount of $627,119.00
submitted by Excel 4 Construction. LLC and a project contingency in the amount of
$100,339.04 for the CDBG-CV Project; and
WHEREAS, The City of Grapevine commits up to an amount of $350,000 toward
construction of the CDBG-CV Project; and
WHEREAS, The City of Grapevine concurs with the construction time on the
project will be 90 calendar days; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine, Texas, approves the
terms as set forth above concerning the CDBG-CV Project to be submitted to the
Tarrant County Community Development Division for approval by the Tarrant County
Commissioner's Court.
Section 3. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 21st day of February, 2023.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
ORDINANCE NO. 2023-008
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF $350,000 IN THE UTILITY ENTERPRISE CAPITAL FUND;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to join in with Tarrant
County on the Community Development Block Grant — Care's Act (CDBG-CV), Round 3
water line improvements project; and
WHEREAS, funding is available in the Utility Enterprise Capital Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes the appropriation of $350,000
in the Utility Enterprise for the Capital Fund for Community Development Block Grant —
Care's Act (CDBG-CV), Round 3 water line improvements project.
Section 3. That a copy of the revised FY 2022-2023 annual budget document
shall be kept on file in the office of the City Secretary.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 21st day of February, 2023.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2023-008 2
,CRAP VINE
Hilltop Dr
T E. , Water Line Replacement
CDBG-CV Project
,,o�®Project Limits ,
•AUTUMN
*T
Fcct
w
J �
twi ! Q�-
r-X- .� 26, -
- 121
114
_.. DFW
AIRPORT n