HomeMy WebLinkAboutItem 21 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th
day of February, 2023 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
City Attorney
City Secretary
Mayor Tate called the meeting to order at 6.30 p.m. in the City Council Chambers.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Pending or contemplated litigation to consult with and receive legal advice
from the City Attorney regarding threatened litigation (library patron JW)
pursuant to Section 551.071, Texas Government Code.
B. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, Dallas Road Corridor,
and the 185 acres) pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6.32 p.m. The closed session ended at 7.29 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.071, 551.072 or 551.087.
City Manager Bruno Rumbelow stated no action was necessary.
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7.33 p.m. in the City Council Chambers.
Item 2. Invocation
Nathan Watkins, Gateway Church, Southlake Campus Senior Pastor gave the invocation.
Item 3. Posting of the Colors and Pledges of Allegiance
Boy Scout Troop 179 and Cub Scout Pack 525 posted the colors and lead the Pledges
of Allegiance.
Item 4. Citizen Comments
There was no one wishing to speak during Citizen Comments.
PRESENTATIONS
Item 5. Mavor Tate to present a proclamation in honor of the 100th Anniversary of the
Grapevine Public Librarv.
Mayor Tate presented the proclamation for 100t" Anniversary of the Grapevine Public
Library to Library Director Leigh Kapsos and Members of the Library Board: President
Lynda Brown, Gerald Shannon, Sonia Duque-Miyashita and Suzanne Matthews.
Director Kapsos announced the Library will hold a Centennial Celebration and Open
House on March 4 and during that event Mayor Tate will sign copies of his new
autobiography.
There was no action taken on this item.
Item 6. GRACE Chief Executive Officer Shonda Schaefer to provide a report on GRACE
services.
GRACE Chief Executive Officer Shonda Schaefer described some of the services
provided by GRACE including Thanksgiving Food Distribution, GRACE Grocery
Giveaway, the food pantry, GRACE Clinic and Feed Our Kids.
City Council February 7, 2023 Page 2
Council Member O'Dell lauded GRACE for always treating the people that they help with
dignity.
There was no action taken on this item.
NEW BUSINESS
Item 7. Consider Resolution No. 2023-002 authorizing the approval to accept funds for
the State of Texas Bullet Resistant Shield Grant Program for Fiscal Year 2023,
Ordinance No. 2023-005 appropriating the funds, and taking anv other necessary action.
Police Chief Mike Hamlin presented this item to Council. The grant will reimburse the total
amount of $285,000 to purchase approximately 57 level III+ ballistic shields.
Motion was made to approve Resolution No. 2023-002 authorizing the acceptance of
funds for the State of Texas Bullet Resistant Shield Grant Program and Ordinance No.
2023-005 appropriating the funds.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
RESOLUTION NO. 2023-002
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE
ACCEPTANCE ON BEHALF OF THE CITY OF
GRAPEVINE, TEXAS FOR THE PURPOSE OF
PARTICIPATING IN THE STATE OF TEXAS, OFFICE
OF THE GOVERNOR, PUBLIC SAFETY OFFICE,
BULLET -RESISTANT SHIELD GRANT PROGRAM,
HEREINAFTER REFERRED TO AS THE "GRANT
PROGRAM"; CERTIFYING THAT THE APPLICANT IS
ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE,
CERTIFYING THAT THE APPLICANT'S INITIAL
FUNDING IS READILY AVAILABLE; AND PROVIDING
AN EFFECTIVE DATE
ORDINANCE NO. 2023-005
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF REVENUE IN THE AMOUNT OF
$285,000 IN THE GRANT FUND TO BE RECEIVED
FROM THE STATE OF TEXAS, OFFICE OF THE
City Council February 7, 2023 Page 3
GOVERNOR, PUBLIC SAFETY OFFICE, BULLET -
RESISTANT SHIELD GRANT PROGRAM (HEREIN
AFTER REFERRED TO AS "GRANT PROGRAM") AND
AUTHORIZING THE APPROPRIATION OF $285,000 IN
THE GRANT FUND FOR EXPENDITURES ASSOCIATED
WITH THE PURCHASE OF BULLET RESISTANT
SHIELDS FOR USE IN SCHOOL SECURITY AND
POLICE OPERATIONS, WHICH ARE CONSISTENT
WITH APPROVED GRANT EXPENDITURES,
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 8. Consider a performance utilization analvsis (PUA) for The REC of Grapevine with
Barker Rinker Seacat Architecture, and take anv necessary action.
Parks and Recreation Director Chris Smith presented this request for approval of a
performance utilization analysis of The REC of Grapevine for an amount not to exceed
$45,300.
Motion was made to approve the performance utilization analysis for The REC of
Grapevine.
Motion: Slechta
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion.
Council Member O'Dell requested items 11 and 13 be removed from the consent agenda.
These items were considered after the remaining items.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 9. Consider the vearly community distribution to GRACE.
City Manager Rumbelow recommended approval of the annual contribution of $35,000 to
GRACE.
Motion was made to approve the consent agenda as presented.
Motion: Coy
City Council February 7, 2023 Page 4
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 10. Consider Resolution No. 2023-003 calling the 2023 Citv Officers Election to be
held on Saturday. Mav 6. 2023, designating the polling place and, if necessarv, a run-off
election to be held on June 10, 2023.
City Secretary Tara Brooks recommended approval of the resolution calling for a general
election to be held on May 6, 2023 to elect City Council Place 5 and Place 6. A contract
with Tarrant County to provide election services will be brought forward at a later date.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
RESOLUTION NO. 2023-003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, CALLING FOR THE 2023 GENERAL
ELECTION OF OFFICERS TO BE HELD ON MAY 6, 2023;
DETERMINING THE POLLING PLACE; PROVIDING
SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF
SAID ELECTION; REPEALING INCONSISTENT
RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE
Item 12. Consider the renewal of an annual contract for utility bill printing, mailing and
offset printing services with DataProse. Inc.
Chief Financial Officer Greg Jordan recommended approval of the annual contract for
printing and mailing of the monthly utility bills for an estimated amount of $90,000.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 14. Consider the renewal of an annual contract for the purchase of emergencv
medical supplies with Bound Tree Medical, LLC.
City Council February 7, 2023 Page 5
Fire Chief Darrell Brown recommended approval of the contract for the purchase of
emergency medical supplies for an estimated annual amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 15. Consider the renewal of annual membership dues from the North East Fire
Department Association (NEFDA).
Fire Chief Brown recommended approval of the annual membership dues for the North
East Fire Association for an annual estimated amount of $30,195.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 16. Consider the renewal of NetMotion complete cloud hosting from Mobile Wireless.
Fire Chief Brown and Police Chief Hamlin recommended approval of the renewal of
NetMotion for the renewal of cloud hosting to allow virtual network connection of devices,
not on site, for an amount not to exceed $23,572.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 17. Consider the purchase of fertilizer for the Grapevine Golf Course from Harrell's.
LLC.
Golf Director Robert Singletary recommended approval of the purchase of 15 tons of
fertilizer for the Grapevine Golf Course in an amount not to exceed $29,515.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
City Council February 7, 2023 Page 6
Nays: None
Approved: 7-0
Item 18. Consider the renewal of an annual subscription for NewsBank services with
NewsBank. Inc.
Library Director Kapsos recommended approval of the renewal of an annual subscription
for NewsBank services for an amount not to exceed $24,317.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 19. Consider the purchase of replacement office furniture from Demco. Inc. for the
Grapevine Librarv.
Library Director Kapsos recommended approval of furniture for the quiet study and
periodicals areas for an amount not to exceed $50,716.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 20. Consider the purchase of the replacement and upgrade of a camera system from
Schneider Electric Buildings.
Library Director Kapsos recommended approval of the purchase of the replacement and
upgrade of security cameras, mounting equipment, cabling, hardware, and installation for
an amount not to exceed $177,963.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 21. Consider an agreement with Billings Productions, dba The Dinosaur Companv,
to provide large-scale animatronic dinosaurs for the annual Prehistoric Park event and
exhibit in the spring of 2023.
City Council February 7, 2023 Page 7
Parks and Recreation Director Smith recommended approval of an agreement for
installation and technical support of a large-scale animatronic dinosaur exhibit at
Meadowmere Park for an amount of $90,000.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 22. Consider the purchase of CradlePoint Netcloud software for public safety
vehicles from Comprehensive Communication Services.
Police Chief Hamlin recommended approval of the renewal of CradlePoint Netcloud
software for connectivity of public safety vehicles for an amount not to exceed $15,670.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 23. Consider the purchase of law enforcement equipment from Brite Computers.
Police Chief Hamlin recommended approval of the purchase of computer equipment and
software licenses for an estimated amount of $30,000.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 24. Consider approval of funds for security services during Citv special events with
Bedford PD, Collevville PD, Coppell PD, DFW Airport PD, Euless PD, Flower Mound PD,
Fornev PD, Haltom Citv PD, Hurst PD, Keller PD, North Richland Hills PD, Richland Hills
PD, Roanoke PD, Southlake PD, Watauga PD, and Trophv Club PD.
Police Chief Hamlin recommended approval of the establishment of funds in an amount
not to exceed $150,000 for security services during large, multi -department events
including Main Street Fest, GrapeFest, July 4t", and the Christmas Capital of Texas.
Motion was made to approve the consent agenda as presented.
Motion: Coy
City Council February 7, 2023 Page 8
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 25. Consider the purchase of a PTO-60 turf renovation machine from Qualitv Turf
Renovation, LLC.
Parks and Recreation Director Smith and Public Works Director Bryan Beck
recommended approval of the purchase of a tow -behind machine for verticutting and
releveling of sports fields for a total amount not to exceed $20,040.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 26. Consider the purchase of sidewalk restoration services for the Stone Gate
neighborhood along Hallmont Drive, Shadv Glen Drive and Birch Avenue from Precision
Sidewalks, LLC.
Public Works Director Beck recommended approval of services to include grinding and
leveling of misaligned sidewalk panels in the Stone Gate neighborhood for an estimated
amount of $20,000.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 27. Consider the purchase of two 2023 Ford Maverick trucks from Silsbee Ford, Inc.
Public Works Director Beck recommended approval for the purchase of two Ford
Maverick trucks for an amount not to exceed $52,506.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
City Council February 7, 2023 Page 9
Item 28. Consider the purchase of a 2023 Ford F550 extended cab truck from Silsbee
Ford. Inc.
Public Works Director Beck recommended approval of the purchase of a Ford F550
extended cab truck for an amount no to exceed $67,085.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 29. Consider the renewal of proiect management software from SvstemMates. Inc..
and Ordinance No. 2023-006 to appropriate the funds.
Public Works Director Beck recommended approval of the annual renewal of project
management software for an annual license fee of $49,036.91.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ORDINANCE NO. 2023-006
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $49,036.91 IN THE UTILITY
ENTERPRISE CAPITAL FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 30. Consider ratifving two emergencv water line repairs from Rangeline Utilitv
Services LLC.
Public Works Director Beck recommended approval of the ratification of an emergency
water line repair at the Water Treatment Plant and a repair of a leak in the water line at
the intersection of State Highway 114 and William D. Tate Avenue in an estimated amount
of $159,357.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
City Council February 7, 2023 Page 10
Nays: None
Approved: 7-0
Item 31. Consider the award of an informal request for quote for fence replacement at the
Service Center from Hilltop Concrete.
Public Works Director Beck recommended approval of the award of an informal request
for quote for the repair and replacement of fencing at the Service Center that was
damaged during the December tornado. The cost of repairs shall not exceed $25,091.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 32. Consider the minutes of the January 17, 2023 Regular Citv Council meeting.
City Secretary Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 11. Consider an agreement for schematic design development for the Concourse
and former Pro Shop building renovation proiect with Oxlev. Williams. Tharp Architects.
Convention and Visitors Bureau Director P.W. McCallum recommended approval of an
agreement for the schematic design for internal renovations of the Concourse and
conversion of the former Pro Shop building into a covered outdoor space. This agreement
for phase one of the project will be for an amount not to exceed $19,300.
Director McCallum answered questions from Council.
Motion was made to approve the agreement for schematic design development for the
Concourse
and former Pro Shop building renovation project.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
City Council February 7, 2023 Page 11
Item 13. Consider Resolution No. 2023-004 authorizing an application of a fiscal vear
2024 Office of the Governor Public Safety Office Criminal Justice Division Grant (479051)
on behalf of the Northeast Fire Department Association (NEFDA) for the First Responder
Mental Health Program.
Fire Chief Brown recommended approval of the resolution to allow the City to apply for a
grant from the First Responder Mental Health Program on behalf of the Northeast Fire
Department Association.
Chief Brown answered questions from Council.
Motion was made to approve Resolution No. 2023-004 authorizing the application for the
Governor Public
Safety Office Criminal Justice Division Grant.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
RESOLUTION NO. 2023-004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE SUBMISSION
OF AN FY2024 OFFICE OF THE GOVERNOR, PUBLIC
SAFETY OFFICE CRIMINAL JUSTICE DIVISION GRANT
(479051) ON BEHALF OF THE NORTHEAST FIRE
DEPARTMENT ASSOCIATION (NEFDA) AND PROVIDING
AN EFFECTIVE DATE
ADJOURNMENT
Motion was made to adjourn the meeting at 8.12 p.m.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 21 st
day of February, 2023.
APPROVED:
William D. Tate
Mayor
City Council February 7, 2023 Page 12
ATTEST:
Tara Brooks
City Secretary
City Council February 7, 2023 Page 13