HomeMy WebLinkAboutItem 16 - Highway Safety Improvement ProgramMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 7, 2023
SUBJECT: LOCAL PROJECT ADVANCED FUNDING AGREEMENT (LPAFA) FOR A
HIGHWAY SAFETY IMPROVEMENT PROGRAM PROJECT
RECOMMENDATION: City Council to consider adopting a resolution revising Resolution 2022-
006 approving the Local Project Advance Funding Agreement with Texas
Department of Transportation (TXDOT) to establish funding participation
levels for the construction of a 2020 TxDOT Highway Safety Improvement
Program (HSIP) project.
FUNDING SOURCE: Funds are available in the Capital Streets Project Fund.
BACKGROUND: The Highway Safety Improvement Program (HSIP) is for highway safety
projects that eliminate or reduce fatalities and serious injuries on public
roads. State funding is provided for construction and operational
improvements both on and off the State Highway system. In 2020/2021
staff submitted and received funding for five HSIP projects totaling
$818,565 with $609,511 in federal/state support leaving a $209,054 local
obligation. The City of Grapevine awarded the design contract for the
2020 HSIP project on July 20, 2021 to Kimley-Horn and Associates, Inc.
On July 19, 2022, the LPAFA for five projects was approved. One of these
projects is the installation of a raised center median on William D. Tate
Avenue between State Highway 114 and Mustang Drive.
After the resolution was approved by Council, it was determined that the
raised center median on William D. Tate Avenue is an on -system project
and that the State would be responsible for 100% of the construction cost
overruns. The language in Resolution 2022-006 needs to be revised to
state:
William D. Tate Avenue — Mustang Drive to State Highway 114 (CSJ:
0902-90-217 On -System) estimated project cost $365,810.00. Local
Government participation estimated $122,225. The Local Government
participation will be based on actual costs. 100% of construction overruns
are the responsibility of the State and 100% of engineering and
environmental overruns are the responsibility of the local government.
Staff recommends approval.
RESOLUTION NO. 2023-006
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING RESOLUTION NO. 2022-
006 ADOPTED ON JULY 19, 2022, RELATING TO
AUTHORIZING LOCAL TRANSPORTATION PROJECT
ADVANCE FUNDING PARTICIPATION WITH THE TEXAS
DEPARTMENT OF TRANSPORTATION ALTERING
FUNDING PARTICIPATION LEVELS AND PROJECT
SCOPES FOR HIGHWAY SAFETY IMPROVEMENT
PROJECTS AT WILLIAM D TATE AVENUE — MUSTANG
DRIVE TO STATE HIGHWAY 114 AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine established the Texas Department of
Transportation approved funding participation levels for the development of the Highway
Safety Improvement Program on July 19, 2022 by the adoption of Resolution 2022-006;
and
WHEREAS, it was determined that the William D Tate Avenue — Mustang Drive to
State Highway 114 was and on -system project; and
WHEREAS, the funding participation wording for the project needs to be revised
to the following:
William D Tate Avenue — Mustang Drive to State Highway 114 (CSJ: 0902-
90-217 On -System) estimated project cost $365,810.00. Local Government
participation estimated $122,225. The Local Government participation will
be based on actual costs. 100% of construction overruns are the
responsibility of the State and 100% of engineering and environmental
overruns are the responsibility of the Local Government; and
WHEREAS, the Grapevine City Council strongly supports the efforts of the
Metropolitan Planning Organization and Texas Department of Transportation in
developing a system of highways in cooperation with local governments; and
WHEREAS, the City Council authorizes a Local Project Advanced Funding
Agreement with the State of Texas for the construction of the Highway Safety
Improvements Program grant investments for the above project; and
WHEREAS, the funding shall come from the Capital Projects Street Fund (178);
and
WHEREAS, the City Manager is authorized to execute all documents necessary
to complete this transaction; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine approves entering into
this Local Project Advanced Funding Agreement with the State of Texas for the
construction of the Highway Safety Improvements Program grant investments for the
above project. Furthermore, the City authorizes the City Manager to execute all
documents necessary to complete this transaction.
Section 3. That this resolution shall take effect from and after the date of its
passage.
Section 4. That it is hereby officially found and determined that the meeting at
which this resolution is passed is open to the public and public notice of the time, place
and purpose of said meeting was given as required by law.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 7th day of March, 2023.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
Resolution No. 2023-006 2
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Resolution No. 2023-006