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HomeMy WebLinkAbout2023-03-07 Regular Meeting CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, MARCH 7, 2023 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order of City Council Meeting - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers REGULAR MEETING: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 1. Invocation: Ross Sawyers, Pastor at 121 Community Church 2. Posting of the Colors and Pledges of Allegiance: Cub Scout Pack 335 CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 4. Mayor Tate to recognize Ron Marks for his life-saving efforts on October 10, 2022. 5. Mayor Tate to recognize members of The REC of Grapevine staff for their life- saving efforts of Nate Eubanks on January 18, 2023. 6. Mayor Tate to recognize members of the Grapevine Fire Department for their life- saving efforts of Laura Murphy on January 18, 2023. NEW BUSINESS 7. Consider the purchase of artificial turf field replacement from KYA Services and take any necessary action. 8. Consider Ordinance No. 2023-010 amending the Code of Ordinances for the City of Grapevine Chapter 6, Section 6-6 - Impounding of Cats, Dogs and take any necessary action. 9. Consider Ordinance No. 2023-011 amending the Code of Ordinances for the City of Grapevine, Chapter 23, Traffic, Article II, Operation of Vehicle by adding a new Section, 23-38, Street Racing and Reckless Driving Exhibition and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider an Interlocal Agreement for purchasing with the Region 16 Education Service Center in Texas. Chief Financial Officer recommends approval. 11. Consider the addition of modular offices for the Convention and Visitors Bureau Headquarters from Seaman & Company. Convention and Visitors Bureau Director recommends approval. City Council March 7, 2023 Page 2 12. Consider for the purchase of VMware Carbon Black Antivirus, Malware, and Ransomware license and support from SHI Government Solutions, Inc. Chief Technology Officer recommends approval. 13. Consider the renewal of annual services for veterinary medical care from Northwest Animal Hospital (Grapevine Veterinary Services). Police Chief recommends approval. 14. Consider the purchase two Flygt submersible pumps for the Golf Course lift station from Xylem Water Solutions USA, Inc. Public Works Director recommends approval. 15. Consider the renewal of an annual contract for pavement marking services with Stripe-A-Zone. Public Works Director recommends approval. 16. Consider Resolution No. 2023-006 revising Resolution No. 2022-006 approving the Local Project Advance Funding Agreement with Texas Department of Transportation (TXDOT) to establish funding participation levels for the construction of a 2020 TxDOT Highway Safety Improvement Program (HSIP) project. Public Works Director recommends approval. 17. Consider the second amendment to the on-call traffic engineering services contract with Kimley-Horn and Associates and approval of Ordinance No. 2023- 012 appropriating the funds. Public Works Director recommends approval. 18. Consider Ordinance No. 2023-013 abandoning a 15-foot wide sanitary sewer easement on Lot 2, Block A, Glade Addition located at 4501 State Highway 360. Public Works Director recommends approval. 19. Consider the minutes of the February 21, 2023 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT City Council March 7, 2023 Page 3 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on March 3, 2023 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council March 7, 2023 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of March, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:31 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:35 p.m. The closed session ended at 7:07 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. in the City Council Chambers. Item 1. Invocation Ross Sawyers, Pastor at 121 Community Church gave the invocation. Item 2. Posting of the Colors and Pledges of Allegiance Ross Sawyers, Pastor at 121 Community Church lead the Pledge of Allegiance. Item 3. Citizen Comments Aram Azadpour, PO Box 2644, Grapevine, addressed the comments of the Council’s role in managing the City that were made at the February 21, 2023 Council meeting. Mr. Azadpour provided news copies and campaign advertisements that will be part of the record. PRESENTATIONS Item 4. Mayor Tate to recognize Ron Marks for his life-saving efforts on October 10, 2022. Fire Chief Darrell Brown recognized Ron Marks for saving the life of a stabbing victim on October 10, 2022. There was no action taken on this item. Item 5. Mayor Tate to recognize members of The REC of Grapevine staff for their life- saving efforts of Nate Eubanks on January 18, 2023. Chief Brown recognized Parks and Recreation staff members Lifeguards Caleb Jabri and Gideon Dixon, Aquatic Coordinator Kami McAdoo and Recreation Supervisor Hunter Hademan; Dispatchers LA Roberts and Anthony Smith; and Fire Department Personnel Captain/Paramedics Michael Butschek and Bradley Feldpausch; Engineer/Paramedics Tyson Doucet and James Jansen; and Firefighter/Paramedics Francisco Chairez, Tyler Sullivan, Nathan Kelley, and Austin Hafdell. These staff members were able to provide CPR, use the AED, and notify the CATH team at Baylor Scott and White Medical Center after Nate Eubanks suffered a cardiac arrest at The REC on January 18. Mr. Eubanks thanked the City and hospital staff who saved his life and his wife Linda for being with him during his recovery. City Council March 7, 2023 Page 2 There was no action taken on this item. Item 6. Mayor Tate to recognize members of the Grapevine Fire Department for their life- saving efforts of Laura Murphy on January 18, 2023. Chief Brown recognized Dispatchers Bobby Perkins and Bailey Dyer; Captain/Paramedics Kody Wallace and Bradley Feldpausch; Engineer/Paramedics Andrew Torrence and James Jansen; and Firefighter/Paramedics Lee Bradley, Bryce Bills, Tanner Lubin and Austin Hafdell who were able to provide life saving care to Laura Murphy after she suffered a cardiac arrest at her home on January 18. There was no action taken on this item. NEW BUSINESS Item 7. Consider the purchase of artificial turf field replacement from KYA Services and take any necessary action. Parks and Recreation Director Chris Smith presented the item requesting approval to purchase artificial turf for the turf field located at The REC for an amount not to exceed $283,304, and answered questions from Council. Motion was made to approve the purchase of artificial turf field replacement for the field located at The REC. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider Ordinance No. 2023-010 amending the Code of Ordinances for the City of Grapevine Chapter 6, Section 6-6 - Impounding of Cats, Dogs and take any necessary action. Police Chief Mike Hamlin presented this item and answered questions from Council. The proposed ordinance would amend the Grapevine Code of Ordinances to align with State Code to define the City as the designated caretaker to allow for animals to receive medical care when impounded. Motion was made to approve the ordinance amending the Code of Ordinances for the City of Grapevine Chapter 6, Section 6-6 – Impounding of Cats, Dogs. Motion: O’Dell Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council March 7, 2023 Page 3 ORDINANCE NO. 2023-010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES SECTION 6-6, IMPOUNDING OF CATS, DOGS; PROVIDING A PENALTY, NOT TO EXCEED FIVE HUNDRED DOLLARS ($500.00); REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 9. Consider Ordinance No. 2023-011 amending the Code of Ordinances for the City of Grapevine, Chapter 23, Traffic, Article II, Operation of Vehicle by adding a new Section, 23-38, Street Racing and Reckless Driving Exhibition and take any necessary action. Police Chief Hamlin presented this item and answered questions from Council. The proposed ordinance will, among other things, prohibit any person(s) from knowingly being present and participating in reckless driving exhibitions as a supporter and/or will prohibit any person from allowing street racing, reckless driving exhibitions or preparations for street racing and/or reckless driving exhibitions to occur on their premises. Motion was made to approve the ordinance amending the Code of Ordinances for the City of Grapevine, Chapter 23, Traffic, Article II, Operation of Vehicle by adding a new Section, 23-38, Street Racing and Reckless Driving Exhibition. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-011 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE CODE OF ORDINANCES OF THE CITY OF GRAPEVINE, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23, TRAFFIC, ARTICLE II, OPERATION OF VEHICLES BY ADDING A NEW SECTION 23-38, STREET RACING AND RECKLESS DRIVING EXHIBITION, CITY OF GRAPEVINE, TEXAS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE City Council March 7, 2023 Page 4 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 10. Consider an Interlocal Agreement for purchasing with the Region 16 Education Service Center in Texas. Chief Financial Officer Greg Jordan recommended approval of the agreement with the Region 16 Service Center in Texas to participate in various purchasing contracts. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider the addition of modular offices for the Convention and Visitors Bureau Headquarters from Seaman & Company. Convention and Visitors Bureau Director P.W. McCallum recommended approval of the purchase of additional modular office space in the CVB Headquarters for an amount not to exceed $16,230.96. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider for the purchase of VMware Carbon Black Antivirus, Malware, and Ransomware license and support from SHI Government Solutions, Inc. Chief Technology Officer Tessa Allberg recommended approval of the purchase of software and support for an amount not to exceed $27,621. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council March 7, 2023 Page 5 Nays: None Approved: 7-0 Item 13. Consider the renewal of annual services for veterinary medical care from Northwest Animal Hospital (Grapevine Veterinary Services). Police Chief Hamlin recommended approval of the annual services contract for veterinary medical care for shelter animals for sterilization, vaccination, testing, examinations, procedures, medications, grooming and other surgical services for an annual estimated amount of $60,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the purchase two Flygt submersible pumps for the Golf Course lift station from Xylem Water Solutions USA, Inc. Public Works Director Bryan Beck recommended approval of the purchase of submersible pumps for the Golf Course lift station for an amount not to exceed $27,332. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the renewal of an annual contract for pavement marking services with Stripe-A-Zone. Public Works Director Beck recommended approval of the contract for pavement marking services for striping considered to be in fair condition for an estimated amount of $400,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider Resolution No. 2023-006 revising Resolution No. 2022-006 approving the Local Project Advance Funding Agreement with Texas Department of Transportation City Council March 7, 2023 Page 6 (TXDOT) to establish funding participation levels for the construction of a 2020 TxDOT Highway Safety Improvement Program (HSIP) project. Public Works Director Beck recommended approval of the resolution stating that the William D. Tate Avenue raised center median project listed in Resolution No. 2022-006 is actually an on-system project and the State will be responsible for 100% of the construction costs overruns. The updated language shall state: William D Tate Avenue – Mustang Drive to State Highway 114 (CSJ: 0902- 90-217 On-System) estimated project cost $365,810.00. Local Government participation estimated $122,225. The Local Government participation will be based on actual costs. 100% of construction overruns are the responsibility of the State and 100% of engineering and environmental overruns are the responsibility of the Local Government. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2023-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING RESOLUTION NO. 2022- 006 ADOPTED ON JULY 19, 2022, RELATING TO AUTHORIZING LOCAL TRANSPORTATION PROJECT ADVANCE FUNDING PARTICIPATION WITH THE TEXAS DEPARTMENT OF TRANSPORTATION ALTERING FUNDING PARTICIPATION LEVELS AND PROJECT SCOPES FOR HIGHWAY SAFETY IMPROVEMENT PROJECTS AT WILLIAM D TATE AVENUE – MUSTANG DRIVE TO STATE HIGHWAY 114 AND PROVIDING AN EFFECTIVE DATE Item 17. Consider the second amendment to the on-call traffic engineering services contract with Kimley-Horn and Associates and approval of Ordinance No. 2023-012 appropriating the funds. Public Works Director Beck recommended approval of the second amendment to the on- call traffic engineering services contract to provide additional funding and to include small- scale roadway, utility and storm drainage projects for an amount estimated at $250,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council March 7, 2023 Page 7 Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-012 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $250,000 IN THE CAPITAL PROJECT STREET FUND, UTILITY ENTERPRISE CAPITAL FUND AND THE STORM DRAINAGE UTILITY FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 18. Consider Ordinance No. 2023-013 abandoning a 15-foot wide sanitary sewer easement on Lot 2, Block A, Glade Addition located at 4501 State Highway 360. Public Works Director Beck recommended approval of the abandonment of a sanitary sewer easement on Lot 2, Block A, Glade Addition as requested by the property owner. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2023-013 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A 15- FOOT WIDE SANITARY SEWER EASEMENT ON LOT 2, BLOCK A, GLADE 360 ADDITION TO THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; DECLARING AN EMERGENCY AND PROVIDING AND PROVIDING AN EFFECTIVE DATE Item 19. Consider the minutes of the February 21, 2023 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council March 7, 2023 Page 8 ADJOURNMENT Motion was made to adjourn the meeting at 8:01 p.m. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21st day of March, 2023. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council March 7, 2023 Page 9