HomeMy WebLinkAboutItem 14 - Aggregate Materials ContractMEMO TO
MEETING DATE:
SUBJECT:
I7x•�i7irT►�1��1�L��[�7Ri
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
BRUNO RUMBELOW, CITY MANAGER
SEPTEMBER 3, 2013
APPROVAL TO RENEW AN ANNUAL CONTRACT RFB 392-
2012 FOR THE PURCHASE OF AGGREGATE MATERIALS
City Council to consider approval for the renewal of annual contracts for RFB 392 -2012
with Neese Materials, Inc., Lowery Sand & Gravel Company, Inc., Big Sandy Sand
Company, Hanson Aggregates LLC, DFW Materials and TXI for the purchase of
aggregate materials.
FUNDING SOURCE:
Funding for this purchase is limited to the budgeted amount by each department in an
annual estimated amount of $439,000.00.
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star Telegram on July 19 and 26, 2012. The bid was opened publicly on
August 10, 2012 and issued through the eBid system. There were 383 vendors notified
of the bid due to electronic notifications with 10 other vendors viewing the bid due to the
City's purchasing website bid notice. Six bids were submitted.
The purpose of this bid is to establish fixed annual pricing for aggregate materials used
primarily by the Public Works Department. Parks and Recreation Department, the Golf
Course and other various departments will also utilize this contract on an as- needed
basis. If approved, this will be for the first annual renewal of the four, one -year renewal
options available.
Based on the evaluation of the bid by Purchasing and the Public Works Department, it
was determined the award be made to Neese Materials, Inc., Lowery Sand & Gravel
Company, Inc., Big Sandy Sand Company, Hanson Aggregates LLC, DFW Materials
and TXI who are the lowest responsive and responsible bidders. TXI did not renew line
item 14 for unwashed cushion sand and the department is agreeable with the item not
being renewed.
8/28/2013 3:08:04 PM
Neese Materials, Inc., Lowery Sand & Gravel Company, Inc., Big Sandy Sand Company,
Hanson Aggregates LLC, DFW Materials and TXI have agreed to renew with no
increase in pricing and has supplied these services to the City in the past with successful
results.
Staff recommends approval.
KH /LW
8/28/2013 3:08:04 PM