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HomeMy WebLinkAboutItem 17 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 22nd day of July, 2013 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Jodi C. Brown City Secretary John McGrane Administrative Services Director CALL TO ORDER Mayor Tate called the workshop to order at 6:31 p.m. ITEM 1. COMPENSATION STUDY PRESENTATION City Manager Bruno Rumbelow introduced Mr. Matt Weatherly of Public Sector Compensation Consulting. Mr. Weatherly reviewed the compensation study conducted on 85 job titles that were surveyed against other municipalities that Grapevine competes with for its employees; how current pay ranges fall within the market; and where employees fall within the pay ranges. Discussion followed on the proposal to include merit increases for employees with passing evaluations in the FY2014 budget: 3% merit for employees, 5% step for public safety employees and a one-time, lump sum of 3% for topped out employees. No formal action was taken by the City Council. ITEM 2. DISCUSS 2014 BUDGET MAJOR ISSUES REPORT City Manager Rumbelow gave an overview of the 2014 Budget Major Issues noting that Grapevine continued conservative fiscal policies set by Council through the economic downturn and major roadway construction. That Staff has continually monitored both revenues and expenditures in an effort to insure these fiscal policies are met. 07/22/13 Administrative Services Director John McGrane reported the current ad valorem tax rate is $0.345695 and that $0.3450 would be proposed for the FY2014 budget. He noted due to the recession and highway construction projects, monthly sales tax collections were projected to remain flat through the end of the budget year and anticipated a 3% growth for next year. Mr. McGrane stated most funds will meet or exceed the recommended fund balance reserves. The proposed budget incorporates cash funding for Equipment and Technology Fund, Permanent Capital Maintenance Fund and Permanent Street Maintenance Fund projects. Mr. McGrane led discussion of the proposals for the General Fund, Quality of Life Fund, Convention & Visitors Bureau Fund, Equipment and Technology Fund, Crime Control and Prevention District Fund, Utilities Enterprise Fund, Lake Park Special Fund, Lake Enterprise Fund, PCMF and PSMF Fund and Storm Water Drainage Utility Fund. There was no formal action taken by the City Council. B Council Member Stewart, seconded by Mayor Pro Tem Wilbanks, offered a motion to adjourn the workshop at 7:37 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of September, 2013. ATTEST: Jodi C. Brown City Secretary 0 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of August, 2013 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tem C. Shane Wilbanks absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the workshop to order at 6:17 p.m. ITEM 1. REVIEW DFW CONNECTOR LANDSCAPING City Manager Bruno Rumbelow stated at the last Council meeting Staff proposed to contract for landscape architectural services to be able to have project designed and ready for grant submittal with Texas Department of Transportation. Parks & Recreation Director Doug Evans reviewed for discussion landscaping areas being considered in the DFW Connector corridor; landscaping and signage of entry ways into the City and projects funded due to the grant received for the Ira E. Woods Avenue/State Highway 26 landscaping project. Following discussion, Council requested a workshop to review expenditures and change orders for the Dove Pool Renovation Project; to review previously approved entry way signs and to review landscaping materials and water availability to be able to provide input to the landscape design firm. There was no formal action taken by the City Council. City Manger Rumbelow noted that areas in the DFW Connector corridor have been identified that need improvements to alleviate traffic situations caused by DFW Connector Project redesigns and reductions. Public Works Director Stan Laster presented slides of 08/06/13 the areas: access to State Highway 360; West Wall Street access from the Tom Thumb shopping center; free right turn on to William D. Tate Avenue; expanding turn lanes for State Highway 114 service road and Southlake Boulevard; and realigning the Northwest Highway and Park Boulevard intersection. There was no formal action taken by the City Council. ITEM 3. DEVELOPMENT SERVICES DEPARTMENTAL UPDATE Development Services Director Scott Williams presented Development Services departmental update by reviewing construction valuation, significant projects under construction, along with future projects; entertainment and attractions district overlay and historic preservation design ordinance; and scanning of departmental records to increase public access. There was no formal action taken by the City Council. WEENNEMMM Council Member Coy, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:21 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of September, 2013. ATTEST: Jodi C. Brown City Secretary 2 ZWKS William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 6th day of August, 2013 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tem C. Shane Wilbanks absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 7:21 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 08/06/13 Council Member Spencer, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:24 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of September, 2013. ATTEST: Jodi C. Brown City Secretary 4 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of August, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tem C. Shane Wilbanks absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 7:35 p.m. Council Member Sharron Spencer delivered the Invocation and the Pledge of Allegiance was lead by Boy Scout Troop 28. ITEM 1A. CITIZENS COMMENTS, KATHLEEN THOMPSON Ms. Kathleen Thompson, 3317 Burning Lot Drive, spoke on the ad valorem tax rate proposal and the City's need for a license plate data retention policy. ITEM 1. PRESENTATION, LIFE SAVING CERTIFICATES OF RECOGNITION Mayor Tate presented Certificates of Recognition to Elizabeth Ball and Steven Richardson for their heroic actions in administering life saving measures to Richard Hughes on May 7, 2013. ITEM 2. PRESENTATION SISTER CITY MISSION 08/06/13 Mr. Greg Long, spokesman for the Sister City Program's mission to West Lothian, Scotland, gave an overview of the program which allows an educational and culture exchange, group meetings with Provost Tom Kerr, culinary and high school exchange programs, and the Gallagher's golf tournament. Mr. Long then presented Mayor Tate with the Provost's gift of a glass sculpture. ITEM 3. RESOLUTION, ACCEPTING CERTIFIED TAX ROLLS Administrative Services Director John McGrane recommended approval of a resolution accepting the Certified Tax Rolls having a total appraised value of $9,886,693,050.00 less exemptions of $3,639,905,299.00 for a net taxable value of $6,246,787,751.00. Motion by Council Member Freed, seconded by Council Member Coy, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2013-71 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE TAX ROLLS FOR 2013 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE Administrative Services Director McGrane stated the City's proposed ad valorem tax rate of $0.3425 per $100 valuation is above the effective rate of $0.339068 per $100 valuation. State law requires that when a tax rate is above the effective tax rate, as calculated by the July 25, 2013 Certified Tax Roll, a governing body must vote to place the proposed tax rate on a future City Council agenda. It was noted that the proposed ad valorem tax rate will be considered on September 10, 2013 at Noon in the City Council Chambers, 200 South Main Street, Second Floor, Grapevine, Texas 76051. The effective tax rate only allows a jurisdiction to set the rate so that the same amount of tax from the current year will be collected in the next fiscal year. The current rate is $0.345695. Motion by Council Member Freed, seconded by Council Member Lease, to consider the ad valorem tax rate proposal on September 10, 2013 at Noon. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed & Lease Nays: Coy Absent: Wilbanks F 08/06/13 ITEM 5. RESOLUTION, AUTHORIZE PARTICIPATION WITH NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS, AIR NORTH TEXAS PROGRAM Environmental Manager Dewey Stoffels recommended approval of a resolution authorizing the City of Grapevine to participate with the North Central Texas Council of Governments (NCTCOG) as a member of the Air North Texas Program and authorizing the City Manager to execute the agreement. The Air North Texas Program is an opportunity to partner with neighboring North Texas cities, including Dallas, Fort Worth, Denton, Mesquite, Arlington, and Plano to encourage individual citizens to make voluntary choices in tandem with local government actions that protect and improve our air quality. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2013-72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SUPPORTING THE AIR NORTH TEXAS GOALS AND MISSION STATEMENT WITHIN THE CITY OF GRAPEVINE, TEXAS; AND APPROVING AN EFFECTIVE DATE ITEM 6. DEVELOPER'S AGREEMENT, STREET AND UTILITY IMPROVEMENTS ON MAIN STREET, CHATEAU GROUP 1 DEVELOPMENT LIMITED, LP Public Works Director Stan Laster highlighted the respective responsibilities covered by the Developer's Agreement with Chateau Group 1 Development Limited, LP establishing participation in the Street and Utility Improvements in and around The Gallery on Main Street site bordered by South Main Street, Wall Street and Jenkins Street, and authorizing the City Manager to execute the agreement. Mr. Laster clarified that Jenkins Street will remain a City roadway and will be closed during construction; that the head -in parking on the west side of Jenkins Street is half in the City's right-of-way and on private property. The agreement allows the developer to designate this parking for tenant parking only. Motion by Council Member Spencer to approve the developer's agreement with the modification to paragraph 6 to clarify that the closure of Jenkins Street is not permanent. Council Member Coy seconded the motion which prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks 3 08/06/13 ITEM 7. CHANGE ORDER NO. 5, WASTEWATER TREATMENT PLANT HEADWORKS FACILITY CONSTRUCTION CONTRACT AND AMEND ENGINEERING SERVICES CONTRACT, FREESE & NICHOLS INC Public Works Director Laster recommended approving Change Order No. 5 to the Wastewater Treatment Plant Headworks Facility Construction Contract with Legacy Contracting, LP (dba Control Specialist Services LP) in an amount of $248,782.61; approving an amendment to the Engineering Services Contract with Freese & Nichols, Inc. in the amount of $65,736.00; approving a project contingency in the amount of $15,000.00; and authorizing Staff to execute the change order and contract amendment. Mr. Laster stated that during construction of the project, additional items were discovered that needed replacement, relocation or installation and Change Order No. 5 addresses these items. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ITEM 8. TEMPORARY USE PERMIT APPLICATION "HAUNTED CIRCUS" SBHC OF TEXAS, LLC Development Services Director Scott Williams presented the Temporary Use Permit Application submitted by SBHC of Texas, LLC for a "Haunted Circus" on property located at 3580 North Grapevine Mills Boulevard on Lot 5A, Block 1, Grapevine Mills Crossing. The Zoning Ordinance allows Council to consider carnivals, circuses, and other specified temporary uses for a period not to exceed 30 days. The applicant, Mr. James Gresham, has proposed operating the "Haunted Circus" from October 4, 2013 to November 2, 2013; with the hours of operation from 7 p.m. to midnight, and the event will be open on Fridays, Saturdays and the entire week prior to Halloween. The operation will consist of multiple structures which will include mazes with animatronics; indoor and outdoor speakers, and a DJ playing music. Required parking for the event is 218 spaces, a visual inspection found 308 available, and will be located at the shopping center to the west of Lot 5A. Concessions will be sold, but no alcoholic beverages will be allowed on the premises. Motion by Council Member Freed, seconded by Council Member Coy, to approve the temporary use permit as presented. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks 2 08/06/13 CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 9. Change October 1, 2013 City Council Meeting Time City Secretary recommended approval of changing the time of the October 1, 2013 City Council meeting to 5:00 p.m. to allow the City Council to attend the neighborhood National Night Out functions. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 10. Resolution,_ Declare Items as Surplus Prooert Administrative Services Director recommended approval of a resolution declaring certain items as surplus property and authorizing the sale through public auction. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2013-73 Item 11. Ordinance, Amend Grapevine Code of Ordinances Chapter 25 Utilities and Services, Article III Solid Waste Disposal relative to Solid Waste and Recycling Collection Rates Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services, Article III Solid Waste Disposal, Section 25-97 Service Rates—Schedules to reflect adjustments to the commercial and yu 08/06/13 residential solid waste and recycling collection rates. The Franchise Agreement provides for the establishment of residential and commercial rates on an annual basis prior to October 1. Republic has requested the rate adjustment be effective October 1, 2013. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ORDINANCE NO. 2013-36 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 25 UTILITIES AND SERVICES, ARTICLE III SOLID WASTE DISPOSAL, SECTION 25-97 SERVICE RATES --SCHEDULES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 12. Renew Bid 390-2012 Tree Maintenance Services Annual Contract Parks & Recreation Director recommended approval to renew Bid 390-2012 Tree Maintenance Services Annual Contract with Arbor Masters Tree Service as the primary vendor and Preservation Tree Service as the secondary vendor. Funding for this purchase is limited to the budgeted amount by each department in an annual estimated amount of $275,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 13. Consideration of Minutes City Secretary recommended approval of the minutes of the June 27 and July 16, 2013 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks 08/06/13 PERENREEM Council Member Spencer, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:24 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of September, 2013. ATTEST: Jodi C. Brown City Secretary N fflzw� W William D. Tate Mayor