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HomeMy WebLinkAbout2023-03-23 Regular MeetingGRA? VINE u AGENDA GRAPEVINE HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING THURSDAY, MARCH 23, 2023 AT 4:00 P.M. GRAPEVINE HOUSING AUTHORITY OFFICE 131 STARR PLACE, GRAPEVINE, TEXAS CALL TO ORDER REGULAR MEETING CITIZEN COMMENTS 1. Any person who is not scheduled on the agenda may address the Board of Commissioners under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the Executive Director. A member of the public may address the Board of Commissioners regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chair of the Board or upon the consent of the Board. Citizens will have 3 minutes to address the Board of Commissioners. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) 2. Status of Grapevine Housing Authority A. Rent Delinquency and Information Sheet B. Capital Funds Report and Work in Progress C. Report of Public Housing Activity and Issues through March 20, 2023 NEW BUSINESS 3. Consideration of the minutes from the February 23, 2023, meeting and take any necessary action. 4. Consideration and approval of Resolution No. 23-01 to authorize the Executive Director to enter into a contract with Allen Cornell, CPA, fee accountant. 5. Consideration and approval of Resolution No 23-02 to authorize the Executive Director to enter into a contract with Quorum Architecture. 6. Consideration and acceptance of the December 2022, January and February 2023 monthly financial statements and take necessary action. ADJOURNMENT In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official boards at Grapevine City Hall, 200 S Main Street and on the City's website on March 20, 2023, by 4:00 p.m. �A /V1RN� Jan verett _ V Executive Director If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Grapevine Housing Authority at 817- 488-8132 ext 5 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. State of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 23rd day of March 2023 in the Conference Room of the Grapevine Housing Authority, 131 Starr Place, with the following members present to wit: Linda Troeger Chair Teri Rhodes -Cantu Commissioner Bruce Woodward Commissioner Bonnie McHugh Vice Chair/ Finance Bettye Bratcher Resident Commissioner Constituting a quorum, with the following also present: Duff O'Dell City Council Liaison Greg Jordan CFO City of Grapevine Jane Everett Executive Director REGULAR MEETING Chairperson Troeger called the meeting to order at 4:00 p.m. Item #1. Citizen Comments No Citizen comments submitted Item # 2 Report of the Executive Director (Informational Only A. Rent Delinnuencv and Information Sheet The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders and statistical information for the waiting list for Public Housing through March 20, 2023. B. Capital Funds Report and Work in Progress The Executive Director reported to the Board on the current Capital Funds and corresponding projects. C. Recort of Public Housina Activitv and Issues The Executive Director informed the Board during a storm on February 26, 2023, a transformer located on Starr Place fell. The Executive Director reported to the Board there was very little damage and described what actions were taken to ensure all residents were safe. NEW BUSINESS Item #3 - Consideration of the minutes from the February 23. 2023 meetin_i and take anv necessary action. The Board was provided the minutes from the February 23, 2023, meeting for approval. Commissioner Rhodes -Cantu moved and Commissioner Woodward seconded to accept the amended February 23, 2023 minutes. Ayes: Troeger, Rhodes -Cantu, Woodward, McHugh and Bratcher Nays: None Motion passed: 5-0 Item #4 — Consideration and approval of Resolution No. 23-01 to authorize the Executive Director to enter into a. contract with Allen Cornell, CPA. fee accountant. The Board was presented with the engagement letter from Allen Cornell, CPA for the fiscal year 2023. Commissioner McHugh moved and Commissioner Bratcher seconded to approve Resolution 23-01 authorizing the Executive Director to enter into a contract with Allen Cornell, CPA. Ayes: Troeger, Rhodes -Cantu, Woodward, McHugh and Bratcher Nays: None Motion passed: 5-0 Item #5 — Consideration and aooroval of Resolution No. 23-02 to authorize the Executive Director to enter into a. contract with Quorum Architecture. The Board was presented with the contract from Quorum Architecture for the replacement water distribution system on Texas Street. Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to approve Resolution 23-02 authorizing the Executive Director to enter into a contract with Quorum Architecture. Ayes: Troeger, Rhodes -Cantu, Woodward, McHugh and Bratcher Nays: None Motion passed: 5-0 Item #6 - Consideration and acceotance of the December 2022 January and February 2023 monthly financial statements and take necessary action. The Executive Director presented the board with an electronic copy of the December 2022, January and February 2023 financial statements for their review. Commissioner McHugh moved and Commissioner Bratcher seconded to approve the December 2022, January and February 2023 financial statements. Ayes: Troeger, Rhodes -Cantu, Woodward, McHugh and Bratcher Nays: None Motion passed: 5-0 ADJOURNMENT Commissioner Rhodes -Cantu moved and Commissioner Woodward seconded that the meeting be adjourned. Ayes: Troeger, Rhodes -Cantu, Woodward, McHugh and Bratcher Nays: None Motion passed: 5-0 Meeting adjourned at 4:23 p.m PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 23rd DAY OF MARCH 2O23. APPROVED: Linda Troeger, Chair ATTEST: Lt-j 1-4- -ft J e Everett Executive Director