HomeMy WebLinkAboutItem 08 - Microsoft LicensesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 4, 2023
SUBJECT: RENEWAL OF A CONTRACT FOR MICROSOFT LICENSES
RECOMMENDATION: City Council to consider the renewal of a contract for Microsoft licenses
from SHI Government Solutions, Inc. for the Information Technology
Departments.
FUNDING SOURCE: Funds are available in the General Fund (IT Department) for an amount
not to exceed $309,474.
BACKGROUND: This purchase is to renew our Microsoft Enterprise Licenses Agreement
for Microsoft 365. This licensing agreement includes the Microsoft Office
suite, the Windows virtual desktop environment, the Microsoft Outlook
email system, and SharePoint.
Purchases will be made in accordance with an existing interlocal
agreement with the State of Texas Department of Information Resources
(DIR) as allowed by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791.
Bids were taken by the cooperative and a contract was awarded to SHI
Government Solutions, Inc. The Purchasing and IT staff reviewed the
contract for departmental specification compliance and pricing and
determined that the contract would provide the best service and pricing for
meeting the needs of the City. The contract was for an initial one-year
period with two optional, one-year renewals. If approved this will be for the
final renewal available.
Staff recommends approval.
AP/LW