HomeMy WebLinkAbout2023-04-04 Regular Meeting
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING AGENDA
TUESDAY, APRIL 4, 2023
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:00 p.m. Dinner – City Council Conference Room
6:30 p.m. Call to Order of City Council Meeting – City Council Chambers
6:30 p.m. Executive Session – City Council Conference Room
7:30 p.m. Joint Regular Meeting – City Council Chambers
CALL TO ORDER: 6:30 p.m. - City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, Dallas Road, and the
185 acres) pursuant to Section 551.072, Texas Government Code.
B. Status update regarding deployment and implementation of school security
for the 2022-23 school year pursuant to Section 551.076, Texas
Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
2. Invocation: Doug Page, Pastor at First Baptist Church
3. Posting of the Colors and Pledges of Allegiance: Cub Scout Pack 307
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the City Secretary. A member of the public may
address the City Council regarding an item on the agenda either before or during
the Council’s consideration of the item, upon being recognized by the Mayor or
upon the consent of the City Council. Citizens will have 3 minutes to address
Council. In accordance with the Texas Open Meetings Act, the City Council is
restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
5. Mayor Tate to present a proclamation recognizing the month of April as Child
Abuse Prevention Month.
6. Mayor Tate to present a proclamation recognizing April 9-15 as National Public
Safety Telecommunicators Week.
NEW BUSINESS
7. Consider an agreement for a Convention Center Remodel and Expansion
Feasibility Study with Johnson Consulting, and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
8. Consider the renewal of a contract for Microsoft licenses from SHI Government
Solutions, Inc. Chief Technology Officer recommends approval.
9. Consider Ordinance No. 2023-020 appropriating the funds for the surface
restoration and tree mitigation from the TRA Wastewater Project. Parks and
Recreation Director and Public Works Director recommend approval.
10. Consider purchase of a replacement engine and installation for unit #31404 from
Southwest International Trucks. Public Works Director recommends approval.
11. Consider the minutes of the March 21, 2023 Special City Council meeting and
Regular City Council meeting. City Secretary recommends approval.
City Council April 4, 2023 Page 2
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on March 31, 2023
by 5:00 p.m.
________________________
Tara Brooks, TRMC, CRM
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
This meeting can be adjourned and reconvened, if necessary, the following regular
business day.
City Council April 4, 2023 Page 3
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th
day of April, 2023 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Chris Coy Council Member
Duff O’Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:30 p.m. in the City Council Chambers.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, Dallas Road, and the
185 acres) pursuant to Section 551.072, Texas Government Code.
B. Status update regarding deployment and implementation of school security
for the 2022-23 school year pursuant to Section 551.076, Texas
Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:35 p.m. The closed session ended at 7:37 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072, 551.076 or 551.087.
City Manager Bruno Rumbelow stated no action was necessary.
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7:41 p.m. in the City Council Chambers.
Item 2. Invocation
Doug Page, Pastor at First Baptist Church, gave the invocation.
Item 3. Posting of the Colors and Pledges of Allegiance
Cub Scout Pack 307 posted the colors and lead the Pledges of Allegiance.
Item 4. Citizen Comments
Payton Jackson, no address provided, spoke about the study of history.
PRESENTATIONS
Item 5. Mayor Tate to present a proclamation recognizing the month of April as Child
Abuse Prevention Month.
Mayor Tate presented the proclamation recognizing the month of April as Child Abuse
Prevention Month to Burrell Morgan, Chief Program Officer with Alliance for Children. Mr.
Burrell highlighted the work of Alliance for Children, the collaboration with the City of
Grapevine, and thanked the City for its support.
There was no action taken on this item.
Item 6. Mayor Tate to present a proclamation recognizing April 9-15 as National Public
Safety Telecommunicators Week.
Mayor Tate presented the proclamation recognizing National Public Safety
Telecommunicators Week to Captain Rebecca Graves who introduced the
telecommunicators who were present, Billy Howerton, Bridget Holloway, Lisa Merz, Tony
Smith and Stephen Smith.
There was no action taken on this item.
City Council April 4, 2023 Page 2
NEW BUSINESS
Item 7. Consider an agreement for a Convention Center Remodel and Expansion
Feasibility Study with Johnson Consulting, and take any necessary action.
Convention and Visitors Director P.W. McCallum presented this item to Council. Mr.
McCallum described the purpose of the feasibility study and the work that would be
included and recommended the agreement with Johnson Consulting for an estimated
amount of $71,500.
Director McCallum answered questions from Council. Council discussed this item.
Motion was made to approve the agreement for a Convention Center Remodel and
Expansion Feasibility Study.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion.
City Manager Rumbelow requested item 9 be removed from the consent agenda. This
item was considered after the remaining consent items.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 8. Consider the renewal of a contract for Microsoft licenses from SHI Government
Solutions, Inc.
Chief Technology Officer Tessa Allberg recommended approval of the contract for
Microsoft licenses for an amount not to exceed $309,474.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
City Council April 4, 2023 Page 3
Item 10. Consider purchase of a replacement engine and installation for unit #31404 from
Southwest International Trucks.
Public Works Director Bryan Beck recommended approval of the replacement and
installation of an engine for one of the vactor trucks in Public Works for an amount not to
exceed $45,515.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 11. Consider the minutes of the March 21, 2023 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 9. Consider Ordinance No. 2023-020 appropriating the funds for the surface
restoration and tree mitigation from the TRA Wastewater Project.
City Manager Rumbelow introduced Parks and Recreation Planning Manager Kathy
Nelson who updated Council on the Trinity River Authority (TRA) Wastewater Project and
the work that the City has performed and is planning on performing to restore the area
affected by the Project.
TRA provided the funds in the amount of $854,824 that will be available in the Tree
Mitigation and Parks Department General Fund for the restoration.
Motion was made to approve Ordinance No. 2023-050 appropriating the funds for the
surface restoration and tree mitigation from the TRA Wastewater Project.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
City Council April 4, 2023 Page 4
ORDINANCE NO. 2023-020
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, INCREASING ESTIMATED
RECEIPTS IN THE AMOUNTS OF $476,200 IN THE
SPECIAL REVENUE FUND (TREE MITIGATION) AND
$378,625 IN THE GENERAL FUND (PARKS DEPARTMENT)
RECEIVED FROM TRINITY RIVER AUTHORITY FOR
NECESSARY REFORESTATION AND REPAIRS IN
CONJUNCTION WITH THE TRA WASTEWATER REPAIR
PROJECT; AUTHORIZING THE APPROPRIATION OF
$476,200 IN THE SPECIAL REVENUE FUND (TREE
MITIGATION) AND $378,625 IN THE GENERAL FUND
(PARKS DEPARTMENT); DECLARING AN EMERGENCY
AND PROVIDING AN EFFECTIVE DATE
ADJOURNMENT
Motion was made to adjourn the meeting at 8:16 p.m.
Motion: Coy
Second: O’Dell
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th
day of April, 2023.
APPROVED:
___________________________
William D. Tate
Mayor
ATTEST:
___________________________
Tara Brooks
City Secretary
City Council April 4, 2023 Page 5