HomeMy WebLinkAboutItem 18 - Hauling of Debris and AggregatesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 18, 2023
SUBJECT: AWARD OF AN ANNUAL CONTRACT FOR HAULING OF DEBRIS AND
AGGREGATES
RECOMMENDATION: City Council to consider approval for the award of Request for Bid 46-23
for an annual contract for hauling of debris and aggregates with Horns
Crew Trucking, Silvas Trucking, and Q. Roberts Trucking, Inc. for the
Public Works Street Department.
FUNDING SOURCE: Funds are available in the Street Maintenance Fund for an annual
estimated amount of $100,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for hauling
of various types of debris and aggregates which will be removed from
construction or maintenance projects performed by City crews.
The City of Grapevine solicited a "Request for Bids" in accordance with
Local Government Code Chapter 252, Subchapter B, Section 252.021 (a)
and Section 252.041 (a). The bid was advertised in the Fort Worth Star
Telegram on March 16 and March 23, 2023. There were 323 vendors
electronically notified of the bid through the eBid system. 11 vendors
viewed and downloaded the RFB and four bids were received. The bids
were opened electronically and publicly on April 6, 2023 at 2 pm. The
contracts will be for an initial one-year period with four, one-year renewal
options available.
Based on the evaluations of the bids by the Public Works Department and
Purchasing, it was determined awards be made to Horns Crew Trucking,
Silvas Trucking, and Q. Roberts Trucking, Inc. as responsible and
responsive bids meeting specifications to ensure availability without
interruption of road projects.
Staff recommends approval.
KH/LW