Loading...
HomeMy WebLinkAboutItem 07 - Electrical Wire MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: SEPTEMBER 1, 2009 SUBJECT: APPROVAL OF A CHANGE ORDER TO PURCHASE ADDITIONAL ELECTRICAL WIRE AND THE RESOLUTION THAT RATIFIES THE PURCHASE RECOMMENDATION: City Council to consider award of a change order to Summit Electric Supply to purchase additional electrical wire for the Main Street power project in the total amount of $22,905.93 and approval of the resolution that ratifies the initial purchase. FUNDING SOURCE: Funds are available in account 178-78102-013 Capital Projects Streets/Main Street Pedestrian Improvements. BACKGROUND: On July 23, 2009, Staff purchased various electrical supplies from Summit Electric Supply Corporation for the Main Street power project in the total amount of $14,997.00. In accordance with City purchasing policy, three quotations were obtained. This initial purchase did not require Council approval because the total was under $15,000. A copy of the initial bid tabulation is attached for review. Staff has now determined that an additional 4,500 feet of electrical wire will be needed to complete this project. The additional cost is $7,908.93. Staff took additional quotations for the wire and the bid tabulation for the additional quotations is also attached for review. Because of the time requirement to complete this project for the approaching festival, Staff made the purchase of the additional wire in order to complete the project on time. Staff recommends approval of the change order and a resolution to ratify the purchase from Summit Electric Supply in an amount not to exceed $22,905.93. CD August 27,2009(9:15AM) II ƒ } } k 7 „I. ƒ dl'Ck k §k3k ! cn gr, lo ..v) 2 \ s w _ IS' m 7-I CO t _ �� #9 7 G c \\£/t f §{N. Ali • -9 - k7$ fi{ƒ) $ --- 32a »3.71£ cb er ƒ (at m o ■ 2 } \ \ 7 >,| \ m� 2 O. # � 5" r bujP;ig & _ JI z ) a. Q f ƒ f _ SO 8 k t /�� tt 115 s2 ) $ $ ; . 7 _ W- e. / / ƒ @ Emv � � _ j & o0/ Jo¥o. oa co 0 & % f r cn _ /77 /k$ - k N m-• \ Z4"24-5 iƒ$Ra )§ lEE § ■ z )1 . PI ti 20 gli § ƒ ) 0 / �{ \ 2 re ) ; & � § ) z ` § 0 - k N a 3.o : r : U. i. ee § 2<f1-) / fƒ F- - - ! J n) . . / . ii - § S< 0 2 o 0 Z 3_ ¥ co el cq al aCI N 01 < I d E 7 - E co co _ ! . . LO Oil a. . ��m k | §}\ o .. -t«§k §)3 :( ■ -$ v - -- g- zsz2, 3■# >0/■2 @ k} \ / - \ 7 \ . moo§ m ui ) _ k2d « - I ` $ § §.-§ \ & w. 72oc\ .f ; _ 2-§ >W=W_- \ _ e >o_2To� g2° ! \ \ u- 0\ .\� cu ® _ § 7 - Iin 5z c W § \ g% =• a $ _ wad °o }moo± co. o cViol = | ; 000 » - wm §rKK g-2 co B §RAk%2 2 > c as co g zz CO5 a k , \ t B a, , )0 } « a k k § c © . . . 2 § ` i- ) 2 & ..... ) ■ \ tut! km 4 z<A�\ E 7% elL \ 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE RATIFICATION OF STAFF PURCHASE OF 4500 FEET OF ADDITIONAL WIRE FOR THE MAIN STREET POWER PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine placed a purchase order on July 23, 2009 with Summit Electric Supply Corporation in the total amount of$14,997.00 for various electrical supplies for the Main Street power project; and WHEREAS, the total amount of the order did not initially require City Council approval; and WHEREAS, Staff has determined that in order to complete the project, an additional 4,500 feet of electrical wire will be required and in order to complete the project in time for future City festivals, Staff took additional quotations and submitted a change order to Summit Electric Supply Corporation in the total amount of$7,908.93. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine ratifies and authorizes the change order to Summit Electric Supply Corporation for the purchase of the additional wire for a total order amount not to exceed $22,905.93. Section 3. That the City Manager, or his designee, is authorized to take all steps necessary to consummate the purchase. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1st day of September, 2009. APPROVED: fr` ATTEST: APPROVED AS TO FORM: RES. NO. 2