HomeMy WebLinkAboutItem 16- Scanner PrinterMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MAY 2, 2023
SUBJECT: PURCHASE OF KIP 860 COLOR SERIES SCANNER/PRINTER
RECOMMENDATION: City Council to consider the purchase of a KIP 860 Color Series
scanner/printer from Kyocera Document Solutions Southwest, LLC for the
Planning Services, Building Services, and Public Works Departments.
FUNDING SOURCE: Funds are available in the General Fund for a total amount not to exceed
$24,000.
BACKGROUND: This purchase is to replace an older large format black and white;
scanner/printer utilized by the Building Services, Planning Services, and
Public Works Departments to scan and print plans, plats, and permit plan
sets (24" x 36" or larger). Three departments utilize the current KIP 7170
to scan approved larger format plan sets, which are the official City record
of the project and permit approvals for three departments. The current KIP
7170 began production in 2013 and staff has been informed by the
manufacturer that it is being phased out over the next few years to be
replaced by newer models. The manufacturer will no longer be making
replacement parts or servicing the KIP 7170 in the event there is a major
repair needed.
The KIP 860 Color Series will allow for both black and white and color
scans at a faster pace, which is not currently possible with the KIP 7170.
Staff recommends approval.
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Kyocera Document Solutions
Southwest Executive Summary for:
RD S C
UPDATED v2 (4/ 19/23)
The contents of this quarterly review contain exclusive trade secret information and are intended for the use of City
of Grapevine only. The contents herein may not be reproduced for competitive knowledge without the specific
written permission of the president of Kyocera Document Solutions Southwest.
Pricing in this proposal is good up to May 31, 2024
By: Kory Harman
Date: April 19, 2023
www.kyoceradocumentsolutions.us
Signature — Customer Acknowledgement
KyOCEM3
Proposed
Recommendation
Details
KIP 860
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KyOCEM3
Proposed Recommended Device Details
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KIP 860 (with Embedded KIP 720 CIS Scanner System)
Units Specifications:
■ Network Multi -Function System (print/copy/scan)
■ 12" Smart System K multi -function touchscreen
■ Speed:
0 3,600 square feet per hour black & white
■ 10 D size PPM in black & white
0 2,880 square feet per hour color
■ 8 D size PPM in color
■ Paper Capacity:
o 2 x 650 foot rolls
o 3,000 square foot media capacity
■ Print Resolution: 600 x 2,400 dpi
■ Standard Front Stacking
■ KIP System K Print Management Suite
■ Four color (CMYK) Dry toner
o Print images are UV resistant and waterproof
■ KIP 720 CIS (Contact Image Sensor) Scanning System
o Scan Resolution: 600 x 600 dpi
o Original Size Width: 11- 36 inches
o Original Thickness: Up to 1.6 mm
o Scan Speed:
■ Up to 8 images per second (B&W) - Up to 2.6 images per second (Color)
o Scan Format
■ TIFF, Multipage TIFF - PDF, PDF-A, Multipage PDF
■ DWF, Multipage DWF - JPEG and CALS
o Scan Destination:
■ Local USB (removable media)
■ Unlimited IPS mailboxes (local) -
■ Unlimited FTP
■ Unlimited SMB
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Proposed Recommendation Pricing Details
The following details the proposed purchase price from the OMNIA Cooperative Contract for the KIP 860.
KIP 860 with Embedded KIP 720 CIS Scanning System (2 Roll System)
800 Series Start up Toner 1 $751.00-$295.44 $455.56 $455.56
KIP Accounting and Cost Center 1 $637.00-$209.22 $427.78 $427.78
PDF Format Printing Keycode 1 $856.00-$278.22 $577.78 $577.78
Total Proposed Purchase Price: $23,961.12
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