HomeMy WebLinkAboutItem 05 - Software Maintenance ContractMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 17, 2013
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL
MAINTENANCE CONTRACT FOR VARIOUS NETWORK
SOFTWARE SERVICES
RECOMMENDATION:
City Council to consider approval of a resolution for an annual maintenance contract for
various network software services with SHI Government Solutions, Inc. established by
the State of Texas Department of Information Resources (DIR) Cooperative Contracts
Program.
FUNDING SOURCE:
Funding for this purchase will be available In account 100 - 44540 -101 -2 (General Fund/
City Manager /Technology /Professional Services) not to exceed $50,607.96.
BACKGROUND:
This purchase will be made in accordance with a contract established with SHI
Government Solutions, Inc. by the State of Texas Department of Information Resources
(DIR) Cooperative Contracts Program. Purchases through this program are authorized
under Texas Local Government Code, Chapter 271, Subchapter D and Texas
Government Code Chapter 2054, Section 2054.0565 (b).
Bids were taken by the cooperative and a contract was awarded to SHI Government
Solutions, Inc. The Information Technology Department and Purchasing staff reviewed
the contract for specification compliance and pricing and determined that the contract
would provide the best product and pricing for meeting the needs of the City. The
Cooperative Purchasing Agreement satisfies all bidding requirements under the Texas
Local Government Code.
This purchase request is for an annual maintenance contract to support the current
software modules that operate as part of the City's computer networking system. The
maintenance contract will cover maintenance on Novell, GroupWise, SecureLogin, and
SUSE Linux software.
September 11, 2013 (10:45AM)
The contract will be for 12 months and will begin on October 1, 2013 and end on
September 30, 2014. The term contact is for one year with three optional, one -year
renewals.
The following items are covered under this agreement:
535 Ea.
Novell Open Enterprise Server Maintenance
$15,825.30
603 Ea.
GroupWise Maintenance
$12,590.64
124 Ea.
GroupWise WebAccess / Messenger Maintenance
$596.44
1 Ea.
SUSE Linux Enterprise Server for X86, AMD64 &
$852.00
Inte164
1 Ea.
SUSE Linux Enterprise Desktop Subscription
$125.00
37 Ea.
SecureLogin Maintenance
$188.70
24 Ea.
SUSE Linux Enterprise Server Subscription
$20,409.00
1 Ea.
GroupWise Maintenance
$20.88
Total (12 Month Period) $50,607.96
Staff recommends approval.
LPF /LW
September 11, 2013 (10:45AM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF -
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER al
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
VARIOUS NETWORK SOFTWARE SERVICES THROUGH A
STATE OF TEXAS DEPARTMENT OF INFORMATION
RESOURCES (DIR) CONTRACT PROGRAM AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271,
Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b) to
make purchases under a state contract therefore satisfying any state law requiring local
governments to seek competitive bids for the purchase of the item; and
WHEREAS, the State of Texas Department of Information Resources (DIR) is
Cooperative Contracts Program is a qualified purchasing program; and
WHEREAS, the City of Grapevine, Texas can participate in the State of Texas DIR
Cooperative Contracts Program through membership in the Program and wishes to utilize
the contract meeting all State of Texas bidding requirements; and
WHEREAS, the State of Texas DIR has an established contract #DIR -SDD -2503,
with SHI Government Solutions, Inc. for Software Reseller and Related Services; and
WHEREAS, the City of Grapevine, Texas has a need for an annual contract for
various network software services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes to contract
with SHI Government Solutions, Inc. for various network software services for an amount
not to exceed $50,607.96.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of September, 2013.
02900119"D
ATTEST:
RES. NO. 2