HomeMy WebLinkAboutItem 08 - Managed Data Storage ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 17, 2013
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR RFB
352 -2011 FOR THE PURCHASE OF MANAGED DATA
STORAGE SERVICES
RECOMMENDATION:
City Council to consider approval for the renewal of an annual contract RFB 352 -2011
with One Safe Place Media Corporation for the purchase of managed data storage
services.
FUNDING SOURCE:
Funding for this purchase will be available in account 100 - 44540 -105 -2 (General Fund/
City Manager /Technology /Professional Services) in an annual estimated amount of
$36,000.00.
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This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section 252.022 (A) (7) (A). A resolution considering
the initial purchase of managed data storage services provided by One Safe Place
Media Corporation as a sole source vendor was approved by Council on January 18,
2011. If approved, this will be for the third annual renewal of the four, one -year renewal
options available.
The purpose of this bid is for disaster recovery of all City data stored in an electronic
form. The data is located and stored in fully encrypted form in a secure data center off
site. The City and the daily transfer of new and changed data occur nightly over the
internet with full data encryption. This service keeps the City in compliance with industry
standards, federal, state and local laws which guarantee the City will not lose any data
due to a disaster or equipment failure. This service also includes a "warm site" where
the City can set up network equipment used to provide computer services in the event of
a major disaster that damages City data and renders our ability to provide computer
services inoperable.
10:59 :24 AM 9/11/2013
One Safe Place Media Corporation has agreed to renew with no increase in pricing and
has supplied these services to the City in the past with successful results.
Staff recommends approval.
JJ /LW
10:42:39 AM 9/11/2013