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HomeMy WebLinkAbout2023-04-18 Joint Meeting CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, APRIL 18, 2023 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner – City Council Conference Room 6:30 p.m. Call to Order of City Council Meeting – City Council Chambers 6:30 p.m. Executive Session – City Council Conference Room 7:30 p.m. Regular Meeting – City Council Chambers CALL TO ORDER: 6:30 p.m. – City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, Dallas Road, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Status update regarding deployment and implementation of school security pursuant to Section 551.076, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. – City Council Chambers 2. Invocation and Pledge of Allegiance: Council Member Leon Leal JOINT PUBLIC HEARINGS There were not any items submitted for Planning and Zoning Commission consideration. Therefore, the Planning and Zoning Commission will not meet. City Council April 18, 2023 Page 2 CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 4. Mayor Tate to present a proclamation recognizing the month of April as Sexual Assault Awareness Month. 5. Mayor Tate to present a proclamation recognizing the week of April 23-29 as Crime Victims’ Rights Week. 6. Mayor Tate to present a proclamation declaring April 22, 2023 Tartan Day. 7. Texas Recreation & Park Society to present a special recognition to Grapevine Parks and Recreation Deputy Director Trent Kelley. NEW BUSINESS 8. Consider Ordinance No. 2023-021 amending the Grapevine Code of Ordinances, Appendix E – Construction Standards Article III Standard Specifications for Construction – Water Distribution System and Sanitary Sewer System deleting in its entirety Item 8. Asbestos-cement pipe and fittings and Item 12. Vitrified clay pipe sewers, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. Consider the replacement and installation of an electronic theater control lighting system from Digital Resources for the Palace Theater. Convention and Visitors Bureau Director recommends approval. City Council April 18, 2023 Page 3 10. Consider Ordinance No. 2023-022 to reappoint Alan Wayland as the City's Municipal Court Judge for a two-year term beginning May 1, 2023. Chief Financial Officer recommends approval. 11. Consider renewal of the contracts to reappoint Brad Bradley as First Alternate Municipal Judge and Eric Ransleben as Second Alternate Municipal Judge to substitute in the temporary absence of the presiding judge. Chief Financial Officer recommends approval. 12. Consider the renewal of an annual contract for interactive voice response system with DivDat, Inc. for the Utility Billing Department. Chief Financial Officer recommends approval. 13. Consider an annual contract for the purchase of firehouse supplies and equipment with Casco Industries, Inc. Fire Chief recommends approval. 14. Consider the purchase of personal protective equipment from North America Fire Equipment Company, Inc. Fire Chief recommends approval. 15. Consider the renewal of an annual contract for the purchase of janitorial supplies with Empire Paper. Public Works Director recommends approval. 16. Consider the award of Request for Bid 42-23 for an annual contract for pavement leveling services with Nortex Concrete Lift & Stabilization. Public Works Director recommends approval. 17. Consider the purchase of a 2023 Ford Maverick truck from Silsbee Ford, Inc. Public Works Director recommends approval. 18. Consider approval for the awards of Request for Bid 46-23 for an annual contract for hauling of debris and aggregates with Horns Crew Trucking, Silvas Trucking and Q. Roberts Trucking, Inc. Public Works Director recommends approval. 19. Consider the renewal purchase of Performo asset performance/maintenance software from Wizard Software Solutions and an upgrade of the current software system. Public Works Director recommends approval. 20. Consider the minutes of the April 4, 2023 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT City Council April 18, 2023 Page 4 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on April 14, 2023 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 18th day of April, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary There were not any items submitted for Planning and Zoning Commission consideration. Therefore, the Planning and Zoning Commission did not meet. Call to Order Mayor Tate called the meeting to order at 6:31 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, Dallas Road, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Status update regarding deployment and implementation of school security pursuant to Section 551.076, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting City Council April 18, 2023 Page 2 economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. The closed session ended at 7:31 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072, 551.076 or 551.087. City Manager Bruno Rumbelow stated no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:36 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Council Member Leon Leal gave the invocation and led the Pledge of Allegiance. Item 3. Citizen Comments No one was present who wished to speak during citizen comments. PRESENTATIONS Item 4. Mayor Tate to present a proclamation recognizing the month of April as Sexual Assault Awareness Month. Mayor Tate presented the proclamation recognizing Sexual Assault Awareness Month to Bonet Garcia, Director of Advocacy Services with Denton County Friends of the Family. Ms. Garcia described the work of Denton County Friends of the Family and thanked the City for their support. There was no action taken on this item. Item 5. Mayor Tate to present a proclamation recognizing the week of April 23-29 as Crime Victims’ Rights Week. Mayor Tate presented the proclamation recognizing Crime Victims’ Rights Week to Makayla Moore, Victims Services Advocate and Haydee Hall, Community Outreach Manager. Victims Services Advocate Moore described the work of the Victims Services division and the initiatives they will undertake during Crime Victims’ Rights Week. City Council April 18, 2023 Page 3 There was no action taken on this item. Item 6. Mayor Tate to present a proclamation declaring April 22, 2023 Tartan Day. Mayor Tate presented the proclamation honoring Tartan Day to Doug and Susan Berry from Highland Arts and Athletics. Mr. Berry thanked the City for the proclamation and invited everyone to Grapevine Lake Celtic Heritage Festival and Highland Games that will take place on Saturday, April 22 at Meadowmere Park. There was no action taken on this item. Item 7. Texas Recreation & Park Society to present a special recognition to Grapevine Parks and Recreation Deputy Director Trent Kelley. Stacie Anaya, Director of Parks in the City of Lewisville and Past President of the Texas Recreation and Park Society (TRAPS) recognized Parks and Recreation Deputy Director Trent Kelley for his work as President of TRAPS. Deputy Director Kelley thanked the City management for allowing him the opportunity to serve and thanked his team in the Parks and Recreation Department for their support. There was no action taken on this item. NEW BUSINESS Item 8. Consider Ordinance No. 2023-021 amending the Grapevine Code of Ordinances, Appendix E – Construction Standards Article III Standard Specifications for Construction – Water Distribution System and Sanitary Sewer System deleting in its entirety Item 8. Asbestos-cement pipe and fittings and Item 12. Vitrified clay pipe sewers, and take any necessary action. Public Works Director Bryan Beck presented this item to Council. Staff was requesting to update the City Code to remove obsolete building materials. Motion was made to approve Ordinance No. 2023-21 amending the Grapevine Code of Ordinances, Appendix E – Construction Standards Article III Standard Specifications for Construction – Water Distribution System and Sanitary Sewer System deleting in its entirety Item 8. Asbestos-cement pipe and fittings and Item 12. Vitrified clay pipe sewers. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council April 18, 2023 Page 4 ORDINANCE NO. 2023-021 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING GRAPEVINE CODE OF ORDINANCES PART II APPENDIX E – CONSTRUCTION STANDARDS ARTICLE III – STANDARD SPECIFICATION FOR CONSTRUCTION-WATER DISTRIBUTION SYSTEM AND SANITARY SEWER SYSTEM, BY REPEALING ITEM 8 – ASBESTOS-CEMENT PIPE AND FITTING AND ITEM 12 - VITRIFIED CLAY PIPE SEWERS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9. Consider the replacement and installation of an electronic theater control lighting system from Digital Resources for the Palace Theater. Convention and Visitors Bureau Director PW McCallum recommended approval of the purchase of replacement and installation of an electronic theater control lighting system for an amount not to exceed $44,671. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider Ordinance No. 2023-022 to reappoint Alan Wayland as the City's Municipal Court Judge for a two-year term beginning May 1, 2023. Chief Financial Officer Greg Jordan recommended approval of the ordinance to reappoint Alan Wayland as the City’s Municipal Court Judge. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council April 18, 2023 Page 5 Nays: None Approved: 7-0 ORDINANCE NO. 2023-022 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REAPPOINTING ALAN WAYLAND AS THE MUNICIPAL COURT JUDGE FOR A TWO-YEAR TERM; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 11. Consider renewal of the contracts to reappoint Brad Bradley as First Alternate Municipal Judge and Eric Ransleben as Second Alternate Municipal Judge to substitute in the temporary absence of the presiding judge. Chief Financial Officer Jordan recommended approval of the contracts to reappoint Brad Bradley as First Alternate Municipal Judge and Eric Ransleben as Second Alternate Municipal Judge. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider the renewal of an annual contract for interactive voice response system with DivDat, Inc. for the Utility Billing Department. Chief Financial Officer Jordan recommended approval of the renewal of an annual contract for interactive voice response system for an estimated amount of $16,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider an annual contract for the purchase of firehouse supplies and equipment with Casco Industries, Inc. Fire Chief Darrell Brown recommended approval of the annual contract for the purchase of firehouse supplies and equipment for an estimated amount of $50,000. Motion was made to approve the consent agenda as presented. City Council April 18, 2023 Page 6 Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the purchase of personal protective equipment from North America Fire Equipment Company, Inc. Fire Chief Brown recommended approval of the purchase of personal protective equipment for an amount not to exceed $62,502. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the renewal of an annual contract for the purchase of janitorial supplies with Empire Paper. Public Works Director Beck recommended approval of the renewal of the annual contract for the purchase of janitorial supplies for an annual estimated amount of $30,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the award of Request for Bid 42-23 for an annual contract for pavement leveling services with Nortex Concrete Lift & Stabilization. Public Works Director Beck recommended approval of the award of Request for Bid 42- 23 for an annual contract for pavement leveling services for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council April 18, 2023 Page 7 Item 17. Consider the purchase of a 2023 Ford Maverick truck from Silsbee Ford, Inc. Public Works Director Beck recommended approval of the purchase of a 2023 Ford Maverick truck for the Wastewater Treatment Plant for a total amount not to exceed $26,253. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider approval for the awards of Request for Bid 46-23 for an annual contract for hauling of debris and aggregates with Horns Crew Trucking, Silvas Trucking and Q. Roberts Trucking, Inc. Public Works Director recommends approval of the award of Request for Bid 46-23 for annual contract for hauling of debris and aggregates for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the renewal purchase of Performo asset performance/maintenance software from Wizard Software Solutions and an upgrade of the current software system. Public Works Director Beck recommended approval of the renewal purchase of Performo software and upgrade. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider the minutes of the April 4, 2023 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council April 18, 2023 Page 8 Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:01 p.m. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of May, 2023. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary