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HomeMy WebLinkAbout2023-06-06 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, JUNE 6, 2023 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 7:00 p.m. Dinner - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:30 p.m. – City Council Chambers 1. Invocation: Council Member Chris Coy 2. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 1905 CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 4. Consider the Mayor’s appointments of Council Liaisons to the City’s Boards and Commissions and to the Council Committees, and take any necessary action. 5. Consider an agreement for the purchase of the expansion of Laserfiche services with MCCI, LLC, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council June 6, 2023 Page 2 6. Consider the annual contract with GRS Consulting for actuarial services required for completion of the City's annual audit and report. Chief Financial Officer recommends approval. 7. Consider declaring property as surplus property and authorizing their sale through public auction. Chief Financial Officer recommends approval. 8. Consider an Interlocal Purchasing Agreement with the Region 19 Education Service Center (Allied States Cooperative) in Texas. Chief Financial Officer recommends approval. 9. Consider a fireworks permit for the 4th of July fireworks show to be held on Tuesday, July 4, 2023 at Sand Bass Drive. Fire Chief recommends approval. 10. Consider the purchase of heavy-duty rescue tools from Siddons-Martin Emergency Group. Fire Chief recommends approval. 11. Consider the renewal of an annual contract for EMS billing services with Emergicon, LLC. Fire Chief recommends approval. 12. Consider the purchase of thermal imaging cameras with Metro Fire Apparatus. Fire Chief recommends approval. 13. Consider the approval of payment for installation of equipment from Gulf Highway Equipment. Fire Chief recommends approval. 14. Consider purchase of resurfacing services for selected golf cart paths from Andale Construction, Inc. Golf Director recommends approval. 15. Consider Resolution No. 2023-011 authorizing City of Grapevine participation in the North Central Texas Council of Governments’ FY 2024 / FY 2025 Regional Solid Waste Program Local Implementation Project, authorizing the Parks and Recreation Department to submit a funding application under this Call for Projects to support the Litter Ends with Us Program. Parks and Recreation Director recommends approval. 16. Consider the purchase of a Sand Pro Model 5040 from Professional Turf Products. Parks and Recreation Director recommends approval. 17. Consider the purchase of sod for restoration at Bear Creek Park ballfields from King Ranch Turfgrass. Parks and Recreation Director recommends approval. 18. Consider the purchase of kennel covers from Tri Star Metals for the Animal Servicers Facility. Police Chief recommends approval. City Council June 6, 2023 Page 3 19. Consider the purchase of a 2023 Ford F150 responder truck from Silsbee Ford, Inc. Police Chief and Public Works Director recommend approval. 20. Consider the award of an informal request for quote for replacement fence from Ware Fencing for Denton Creek and Opryland lift stations. Public Works Director recommends approval. 21. Consider the renewal of annual contracts for ground-based mosquito control services with Municipal Mosquito and Vector Disease Control International. Public Works Director recommends approval. 22. Consider the purchase of a Vactor ramjet jetter from Chastang Enterprises. Public Works Director recommends approval. 23. Consider canceling the scheduled meeting on July 4, 2023 due to the Independence Day holiday. City Secretary recommends approval. 24. Consider the minutes of the May 16, 2023 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on June 2, 2023 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of June, 2023 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member With Mayor Pro Tem Darlene Freed being absent, constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Sarah Walsh Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:30 p.m. Item 1. Invocation Council Member Chris Coy gave the invocation. Item 2. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 1905 Posted the Colors and led the Pledges of Allegiance. Item 3. Citizen Comments Catherine Hulka, 3618 High Drive, Grapevine requested the City consider adding sidewalks and cycling paths to the Kimball Avenue project. NEW BUSINESS Item 4. Consider the Mayor’s appointments of Council Liaisons to the City’s Boards and Commissions and to the Council Committees, and take any necessary action. Mayor Tate provided Council with a list of the Council Liaison appointments to the City’s Boards and Commissions and to the Council Committees. The appointments were as follows: William D. Tate Crime Control and Prevention District Board Grapevine 4B Economic Development Corporation Board Industrial Development Corporation Tax Increment Finance District Boards - One and Two Paul Slechta Golf Course Advisory Board Historic Preservation Commission Parks and Recreation Advisory Board Crime Control and Prevention District Board Facilities Committee Industrial Development Corporation Open Space Review Committee Tax Increment Finance District Boards – One and Two U. S. Army Corps of Engineers Liaison Sharron Rogers Board of Zoning Adjustment Planning and Zoning Commission st Senior Citizens Advisory Board - 1 Alternate Crime Control and Prevention District Board Economic Development Corporation Facilities Committee Grapevine 4B Economic Development Corporation Board Utility Committee Leon Leal Convention and Visitors Advisory Board Metroport Teen Court Advisory Board Audit Committee Grapevine Colleyville Independent School District Board Liaison Crime Control and Prevention District Board Economic Development Corporation Facilities Committee Tax Increment Finance District Boards – One and Two Darlene Freed Library Advisory Board st Building Board of Appeals - 1 Alternate st Board of Zoning Adjustment - 1 Alternate st Golf Course Advisory Board – 1 Alternate st Parks and Recreation Advisory Board - 1 Alternate Crime Control and Prevention District Board DFW Airport Board Liaison Grapevine 4B Economic Development Corporation Board City Council June 6, 2023 Page 2 Chris Coy Building Board of Appeals st Planning and Zoning Commission – 1 Alternate Audit Committee Crime Control and Prevention District Board Economic Development Corporation Grapevine 4B Economic Development Corporation Board Impact Fee Committee (Ex-Officio) Tax Increment Finance District Boards – One and Two Utility Committee Duff O’Dell Animal Shelter Advisory Committee Heritage Foundation Advisory Board Housing Authority Advisory Board Senior Citizens Advisory Board Crime Control and Prevention District Board Impact Fee Committee (Ex-Officio) Industrial Development Corporation Tax Increment Finance District Boards – One and Two No action was required of Council. Item 5. Consider an agreement for the purchase of the expansion of Laserfiche services with MCCI, LLC, and take any necessary action. Chief Technology Officer Tessa Allberg presented this item, explained the need for the Laserfiche expansion and answered questions from Council. The professional services and increased maintenance costs for this expansion will not exceed $26,700. Motion was made to approve the agreement for the purchase of the expansion of Laserfiche services with MCCI, LLC. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were not any requests to remove an item from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council June 6, 2023 Page 3 Item 6. Consider the annual contract with GRS Consulting for actuarial services required for completion of the City's annual audit and report. Chief Financial Officer Greg Jordan recommended approval of the annual contract with GRS Consulting for actuarial services for an estimated amount of $24,330. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 7. Consider declaring property as surplus property and authorizing their sale through public auction. Chief Financial Officer Jordan recommended approval of the declaration of surplus property and authorizing the sale through public auction. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 8. Consider an Interlocal Purchasing Agreement with the Region 19 Education Service Center (Allied States Cooperative) in Texas. Chief Financial Officer Jordan recommended approval of the Interlocal Purchasing Agreement with Region 19 Education Service Center (Allied States Cooperative) to allow the City to participate in various contracts established under the Cooperative. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 9. Consider a fireworks permit for the 4th of July fireworks show to be held on Tuesday, July 4, 2023 at Sand Bass Drive. Fire Chief Darrell Brown recommended approval of the permit for the City’s 4th of July fireworks show. City Council June 6, 2023 Page 4 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 10. Consider the purchase of heavy-duty rescue tools from Siddons-Martin Emergency Group. Fire Chief Brown recommended approval of the purchase of heavy-duty rescue tools from Siddons-Martin Emergency Group for a total amount not to exceed $127,401. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 11. Consider the renewal of an annual contract for EMS billing services with Emergicon, LLC. Fire Chief Brown recommended approval of an annual contract for EMS billing services with Emergicon, LLC for an annual estimated amount of $75,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 12. Consider the purchase of thermal imaging cameras with Metro Fire Apparatus. Fire Chief Brown recommended approval of the purchase of thermal imaging cameras for an amount not to exceed $83,046. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 City Council June 6, 2023 Page 5 Item 13. Consider the approval of payment for installation of equipment from Gulf Highway Equipment. Fire Chief Brown recommended approval of the installation of equipment for the Fire Department’s traffic blocking unit, for an amount not to exceed $44,873, specifically to add a mounted attenuator that allows the unit to absorb an impact. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 14. Consider purchase of resurfacing services for selected golf cart paths from Andale Construction, Inc. Golf Director Robert Singletary recommended approval of the purchase of 6,000 square feet of cart path micro overlay for a total amount not to exceed $58,468. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 15. Consider Resolution No. 2023-011 authorizing City of Grapevine participation in the North Central Texas Council of Governments’ FY 2024 / FY 2025 Regional Solid Waste Program Local Implementation Project, authorizing the Parks and Recreation Department to submit a funding application under this Call for Projects to support the Litter Ends with Us Program. Parks and Recreation Director Chris Smith recommended approval of the resolution authorizing participation in the North Central Texas Council of Government’s Regional Solid Waste Program Local Implementation Project and authorizing submittal of the application for the Litter Ends with Us Program. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 City Council June 6, 2023 Page 6 RESOLUTION NO. 2023-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE FILING OF A PROJECT APPLICATION BY THE GRAPEVINE PARKS AND RECREATION DEPARTMENT WITH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR A REGIONAL SOLID WASTE PROGRAM LOCAL IMPLEMENTATION PROJECT; AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ACT ON BEHALF OF THE CITY OF GRAPEVINE IN ALL MATTERS RELATED TO THE APPLICATION; AND PLEDGING THAT IF FUNDING FOR THIS PROJECT IS RECEIVED, THE CITY OF GRAPEVINE WILL COMPLY WITH ALL PROJECT REQUIREMENTS OF THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS, THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY AND THE STATE OF TEXAS AND PROVIDING AN EFFECTIVE DATE Item 16. Consider the purchase of a Sand Pro Model 5040 from Professional Turf Products. Parks and Recreation Director Smith recommend approval of the purchase of a Sand Pro Model 5040 from Professional Turf Products for a total amount not to exceed $35,055. This machine will be used for dirt maintenance for baseball and softball fields. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 17. Consider the purchase of sod for restoration at Bear Creek Park ballfields from King Ranch Turfgrass. Parks and Recreation Director Smith recommended approval of the purchase of sod for an amount not to exceed $16,200 that will be used at the Bear Creek Park ballfields following the construction work that was done in this area by the Trinity River Authority. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 City Council June 6, 2023 Page 7 Item 18. Consider the purchase of kennel covers from Tri Star Metals for the Animal Servicers Facility. Police Chief Mike Hamlin recommended approval of the purchase of kennel covers from Tri Star Metals for a total amount not to exceed $17,998. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 19. Consider the purchase of a 2023 Ford F150 responder truck from Silsbee Ford, Inc. Police Chief Hamlin and Public Works Director Bryan Beck recommended approval of the purchase of a truck for the Police Department for a total amount not to exceed $54,449. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 20. Consider the award of an informal request for quote for replacement fence from Ware Fencing for Denton Creek and Opryland lift stations. Public Works Director Beck recommended approval of fencing for the Denton Creek and Opryland lift stations for a total amount not to exceed $44,520. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 21. Consider the renewal of annual contracts for ground-based mosquito control services with Municipal Mosquito and Vector Disease Control International. Public Works Director Beck recommended approval of the annual contracts for ground- based mosquito control services with Municipal Mosquito and Vector Disease Control International for an annual estimated amount of $41,069. City Council June 6, 2023 Page 8 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 22. Consider the purchase of a Vactor ramjet jetter from Chastang Enterprises. Public Works Director Beck recommended approval of the purchase of a Vactor rampjet jetter from Chastang Enterprises for a total amount not to exceed $203,345. This vehicle will be utilized for the maintenance and cleaning of sanitary sewer lines. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 23. Consider canceling the scheduled meeting on July 4, 2023 due to the Independence Day holiday. City Secretary Tara Brooks recommended cancellation of the July 4, 2023 City Council meeting since it occurs the same day as the Independence Day federal holiday. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 24. Consider the minutes of the May 16, 2023 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 City Council June 6, 2023 Page 9 ADJOURNMENT Motion was made to adjourn the meeting at 7:47 p.m. Motion: Rogers Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th day of June, 2023. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council June 6, 2023 Page 10