HomeMy WebLinkAboutItem 23 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th
day of June, 2023 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Council Member
Council Member
Council Member
Council Member
Council Member
With Mayor Pro Tern Darlene Freed being absent, constituting a quorum, and with the
following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Sarah Walsh Assistant City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 7.30 p.m.
Item 1. Invocation
Council Member Chris Coy gave the invocation.
Item 2. Posting of the Colors and Pledges of Allegiance
Boy Scout Troop 1905 Posted the Colors and led the Pledges of Allegiance.
Item 3. Citizen Comments
Catherine Hulka, 3618 High Drive, Grapevine requested the City consider adding
sidewalks and cycling paths to the Kimball Avenue project.
NEW BUSINESS
Item 4. Consider the Mavor's appointments of Council Liaisons to the Citv's Boards and
Commissions and to the Council Committees, and take anv necessary action.
Mayor Tate provided Council with a list of the Council Liaison appointments to the City's
Boards and Commissions and to the Council Committees. The appointments were as
follows -
William D. Tate Crime Control and Prevention District Board
Grapevine 4B Economic Development Corporation Board
Industrial Development Corporation
Tax Increment Finance District Boards - One and Two
Paul Slechta Golf Course Advisory Board
Historic Preservation Commission
Parks and Recreation Advisory Board
Crime Control and Prevention District Board
Facilities Committee
Industrial Development Corporation
Open Space Review Committee
Tax Increment Finance District Boards — One and Two
U. S. Army Corps of Engineers Liaison
Sharron Rogers Board of Zoning Adjustment
Planning and Zoning Commission
Senior Citizens Advisory Board - 1st Alternate
Crime Control and Prevention District Board
Economic Development Corporation
Facilities Committee
Grapevine 4B Economic Development Corporation Board
Utility Committee
Leon Leal Convention and Visitors Advisory Board
Metroport Teen Court Advisory Board
Audit Committee
Grapevine Colleyville Independent School District Board Liaison
Crime Control and Prevention District Board
Economic Development Corporation
Facilities Committee
Tax Increment Finance District Boards — One and Two
Darlene Freed Library Advisory Board
Building Board of Appeals - 1st Alternate
Board of Zoning Adjustment - 1st Alternate
Golf Course Advisory Board — 1st Alternate
Parks and Recreation Advisory Board - 1 st Alternate
Crime Control and Prevention District Board
DFW Airport Board Liaison
Grapevine 4B Economic Development Corporation Board
City Council June 6, 2023 Page 2
Chris Coy Building Board of Appeals
Planning and Zoning Commission — 1st Alternate
Audit Committee
Crime Control and Prevention District Board
Economic Development Corporation
Grapevine 4B Economic Development Corporation Board
Impact Fee Committee (Ex-Officio)
Tax Increment Finance District Boards — One and Two
Utility Committee
Duff O'Dell Animal Shelter Advisory Committee
Heritage Foundation Advisory Board
Housing Authority Advisory Board
Senior Citizens Advisory Board
Crime Control and Prevention District Board
Impact Fee Committee (Ex-Officio)
Industrial Development Corporation
Tax Increment Finance District Boards — One and Two
No action was required of Council.
Item 5. Consider an agreement for the purchase of the expansion of Laserfiche services
with MCCI. LLC, and take anv necessary action.
Chief Technology Officer Tessa Allberg presented this item, explained the need for the
Laserfiche expansion and answered questions from Council. The professional services
and increased maintenance costs for this expansion will not exceed $26,700.
Motion was made to approve the agreement for the purchase of the expansion of
Laserfiche services with MCCI, LLC.
Motion: O'Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 6-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were not any requests to remove an item from the consent
agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
City Council June 6, 2023 Page 3
Item 6. Consider the annual contract with GRS Consulting for actuarial services required
for completion of the Citv's annual audit and report.
Chief Financial Officer Greg Jordan recommended approval of the annual contract with
GRS Consulting for actuarial services for an estimated amount of $24,330.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 7. Consider declaring property as surplus property and authorizing their sale through
public auction.
Chief Financial Officer Jordan recommended approval of the declaration of surplus
property and authorizing the sale through public auction.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 8. Consider an Interlocal Purchasing Agreement with the Region 19 Education
Service Center (Allied States Cooperative) in Texas.
Chief Financial Officer Jordan recommended approval of the Interlocal Purchasing
Agreement with Region 19 Education Service Center (Allied States Cooperative) to allow
the City to participate in various contracts established under the Cooperative.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 9. Consider a fireworks permit for the 4th of July fireworks show to be held on
Tuesday. July 4. 2023 at Sand Bass Drive.
Fire Chief Darrell Brown recommended approval of the permit for the City's 4th of July
fireworks show.
City Council June 6, 2023 Page 4
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 10. Consider the purchase of heavv-duty rescue tools from Siddons-Martin
Emergency Group.
Fire Chief Brown recommended approval of the purchase of heavy-duty rescue tools from
Siddons-Martin Emergency Group for a total amount not to exceed $127,401.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 11. Consider the renewal of an annual contract for EMS billing services with
Emergicon. LLC.
Fire Chief Brown recommended approval of an annual contract for EMS billing services
with Emergicon, LLC for an annual estimated amount of $75,000.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 12. Consider the purchase of thermal imaging cameras with Metro Fire Apparatus.
Fire Chief Brown recommended approval of the purchase of thermal imaging cameras for
an amount not to exceed $83,046.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
City Council June 6, 2023 Page 5
Item 13. Consider the approval of pavment for installation of equipment from Gulf
Highwav Equipment.
Fire Chief Brown recommended approval of the installation of equipment for the Fire
Department's traffic blocking unit, for an amount not to exceed $44,873, specifically to
add a mounted attenuator that allows the unit to absorb an impact.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 14. Consider purchase of resurfacing services for selected golf cart paths from
Andale Construction, Inc.
Golf Director Robert Singletary recommended approval of the purchase of 6,000 square
feet of cart path micro overlay for a total amount not to exceed $58,468.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 15. Consider Resolution No. 2023-011 authorizing Citv of Grapevine participation in
the North Central Texas Council of Governments' FY 2024 / FY 2025 Regional Solid
Waste Program Local Implementation Proiect, authorizing the Parks and Recreation
Department to submit a funding application under this Call for Proiects to support the
Litter Ends with Us Program.
Parks and Recreation Director Chris Smith recommended approval of the resolution
authorizing participation in the North Central Texas Council of Government's Regional
Solid Waste Program Local Implementation Project and authorizing submittal of the
application for the Litter Ends with Us Program.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
City Council June 6, 2023 Page 6
RESOLUTION NO. 2023-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE FILING OF A
PROJECT APPLICATION BY THE GRAPEVINE PARKS
AND RECREATION DEPARTMENT WITH THE NORTH
CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR A
REGIONAL SOLID WASTE PROGRAM LOCAL
IMPLEMENTATION PROJECT; AUTHORIZING THE CITY
MANAGER OR THE CITY MANAGER'S DESIGNEE TO ACT
ON BEHALF OF THE CITY OF GRAPEVINE IN ALL
MATTERS RELATED TO THE APPLICATION; AND
PLEDGING THAT IF FUNDING FOR THIS PROJECT IS
RECEIVED, THE CITY OF GRAPEVINE WILL COMPLY
WITH ALL PROJECT REQUIREMENTS OF THE NORTH
CENTRAL TEXAS COUNCIL OF GOVERNMENTS, THE
TEXAS COMMISSION ON ENVIRONMENTAL QUALITY
AND THE STATE OF TEXAS AND PROVIDING AN
EFFECTIVE DATE
Item 16. Consider the purchase of a Sand Pro Model 5040 from Professional Turf
Products.
Parks and Recreation Director Smith recommend approval of the purchase of a Sand Pro
Model 5040 from Professional Turf Products for a total amount not to exceed $35,055.
This machine will be used for dirt maintenance for baseball and softball fields.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 17. Consider the purchase of sod for restoration at Bear Creek Park ballfields from
Kina Ranch Turfarass.
Parks and Recreation Director Smith recommended approval of the purchase of sod for
an amount not to exceed $16,200 that will be used at the Bear Creek Park ballfields
following the construction work that was done in this area by the Trinity River Authority.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
City Council June 6, 2023 Page 7
Item 18. Consider the purchase of kennel covers from Tri Star Metals for the Animal
Servicers Facilitv.
Police Chief Mike Hamlin recommended approval of the purchase of kennel covers from
Tri Star Metals for a total amount not to exceed $17,998.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 19. Consider the purchase of a 2023 Ford F150 responder truck from Silsbee Ford.
I nc.
Police Chief Hamlin and Public Works Director Bryan Beck recommended approval of the
purchase of a truck for the Police Department for a total amount not to exceed $54,449.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 20. Consider the award of an informal request for quote for replacement fence from
Ware Fencing for Denton Creek and Oprvland lift stations.
Public Works Director Beck recommended approval of fencing for the Denton Creek and
Opryland lift stations for a total amount not to exceed $44,520.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 21. Consider the renewal of annual contracts for ground -based mosquito control
services with Municipal Mosquito and Vector Disease Control International.
Public Works Director Beck recommended approval of the annual contracts for ground -
based mosquito control services with Municipal Mosquito and Vector Disease Control
International for an annual estimated amount of $41,069.
City Council June 6, 2023 Page 8
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 22. Consider the purchase of a Vactor ramiet ietter from Chastang Enterprises.
Public Works Director Beck recommended approval of the purchase of a Vactor rampjet
jetter from Chastang Enterprises for a total amount not to exceed $203,345. This vehicle
will be utilized for the maintenance and cleaning of sanitary sewer lines.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 23. Consider canceling the scheduled meeting on July 4. 2023 due to the
Independence Dav holiday.
City Secretary Tara Brooks recommended cancellation of the July 4, 2023 City Council
meeting since it occurs the same day as the Independence Day federal holiday.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Item 24. Consider the minutes of the Mav 16, 2023 Regular Citv Council meeting.
City Secretary Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
City Council June 6, 2023 Page 9
ADJOURNMENT
Motion was made to adjourn the meeting at 7.47 p.m.
Motion:
Rogers
Second:
Slechta
Ayes:
Tate, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
6-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th
day of June, 2023.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
City Council June 6, 2023 Page 10