HomeMy WebLinkAbout2023-06-20 Joint Meeting
CITY OF GRAPEVINE, TEXAS
REGULAR JOINT MEETING OF
CITY COUNCIL AND PLANNING AND ZONING COMMISSION
TUESDAY, JUNE 20, 2023
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
4:30 p.m. Dinner – City Council Conference Room
5:00 p.m. Interviews – City Council Conference Room
7:00 p.m. Call to Executive Session – City Council Conference Room
7:30 p.m. Joint Regular Meeting – City Council Chambers
CALL TO ORDER: 5:00 p.m. – City Council Conference Room
1. Members of City Council to conduct board and commission interviews of new
applicants.
2. Members of City Council to discuss board and commission appointments.
EXECUTIVE SESSION:
3. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant
to Section 551.071, Texas Government Code.
B. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
City Council June 20, 2023 Page 2
REGULAR MEETING: 7:30 p.m. – City Council Chambers
4. Invocation and Pledge of Allegiance: Commissioner Monica Hotelling
JOINT PUBLIC HEARINGS
5. Conditional Use Permit CU23-09 and Special Use Permit SU23-01 (EVA Esports)
– City Council and Planning and Zoning Commission to conduct a public hearing
relative to an application submitted by Site Selection Group requesting a
conditional use permit to allow for the possession, storage, retail sale and on and
off premise consumption of alcoholic beverages (beer, wine, and mixed
beverages) in conjunction with a restaurant and virtual gaming arena. The
applicant is also requesting a special use permit to allow eight or more skill or coin-
operated machines. The subject property is located at 2330 William D. Tate
Avenue and is currently zoned “CC”, Community Commercial District. The public
hearing for this item was tabled at the May 16, 2023 Joint Meeting. The applicant
has requested to withdraw this item.
6. Conditional Use Permit CU23-06 (Rock & Brews) – City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Clay Cristy with ClayMoore Engineering requesting a conditional use permit
specifically to revise building elevations and the floor plan to remove the “to-go”
area; to relocate the cooler, freezer, and utility room; reduce outdoor dining area;
and add landscaping. The subject property is located at 520 West State Highway
114 and is currently zoned “HC”, Highway Commercial.
7. Special Use Permit SU23-02 (Fellowship Church) – City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Yoosook Lee with Parkhill requesting to allow a 7,591 square foot building
addition to the existing church structure. The subject property is located at 2450
State Highway 121 and is currently zoned “CC”, Community Commercial.
8. Zoning Change Application Z23-06 (218 West Peach Street) – City Council and
Planning and Zoning Commission to conduct a public hearing relative to an
application submitted by Cheyenne Haddad requesting to rezone 0.131 acres from
“R-MF-1”, Multifamily District to “R-5.0”, Zero-Lot-Line District.
9. Final Plat for Lot 2, Block 1, Wright Addition – City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Jason Kilpatrick with Ridinger Associates requesting to replat a portion of Block
13, Original Town of Grapevine. The property is located at 417 West Wall Street
and is currently zoned “CN”, Commercial Neighborhood.
Planning and Zoning Commission to recess to the Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council June 20, 2023 Page 3
City Council to remain in session in the Council Chambers to consider published
business.
CITIZEN COMMENTS
10. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the City Secretary. A member of the public may
address the City Council regarding an item on the agenda either before or during
the Council’s consideration of the item, upon being recognized by the Mayor or
upon the consent of the City Council. Citizens will have three (3) minutes to
address Council. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
OLD BUSINESS
11. Conditional Use Permit CU23-08 (Vine Academy) – City Council to consider the
second reading of Ordinance No. 2023-030 relative to an application submitted
by Ridinger Associates, Inc. requesting a conditional use permit to allow a private
school of educational type to operate within the former Mt. Horum Baptist Church.
The subject property is located at 417 West Wall Street and is currently zoned
“CN”, Neighborhood Commercial District. The public hearing and first reading of
this item were held at the May 16, 2023 meeting.
12. Zoning Change Application Z23-04 (226 North Lucas Drive) – City Council to
consider the second reading of Ordinance No. 2023-032 relative to an application
submitted by The Wykes Group requesting to rezone 0.512 acres from “CC”,
Community Commercial District to “R-7.5”, Single-Family District. The public
hearing and first reading of this item were held at the May 16, 2023 meeting.
NEW BUSINESS
13. Consider the renewal of an annual contract for the Parks and Recreation
Department’s magazine print services with Texas Monthly, and take any necessary
action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
14. Consider a fireworks permit for a fireworks display on Saturday, July 1, 2023 at
Fellowship Church. Fire Chief recommends approval.
City Council June 20, 2023 Page 4
15. Consider the award of an informal request for quote for a replacement jet ski from
Freedom Powersports. Fire Chief recommends approval.
16. Consider the contract for safety consultant services with Commercial Risk
Services, Inc. Human Resources Director and Public Works Director recommend
approval.
17. Consider the renewal of an annual contract for swimming pool chemicals with
DCC, Inc. and Sunbelt Pools. Parks and Recreation Director recommends
approval.
18. Consider the award of an informal request for quote for the purchase of Christmas
decorations from Christmas Night Inc. Parks and Recreation Director recommends
approval.
19. Consider an annual contract for grounds maintenance equipment, irrigation parts,
supplies and installations from Longhorn, Inc. Golf Director, Parks and Recreation
Director and Public Works Director recommend approval.
20. Consider the award of an informal request for quote for the purchase of fiber
conduit from Terry-Durin Company. Public Works Director recommends approval.
21. Consider the renewal of annual contracts for equipment rental services to Fox
Rental, Herc Rentals and Kirby-Smith. Public Works Director recommends
approval.
22. Consider the purchase of a Maverick tire changer with wheel lift from Hunter
Equipment and Sales. Public Works Director recommends approval.
23. Consider the minutes of the June 6, 2023 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
24. Conditional Use Permit CU23-06 (Rock & Brews) – Consider the recommendation
of the Planning and Zoning Commission and Ordinance No. 2023-033, if
applicable, and take any necessary action.
25. Special Use Permit SU23-02 (Fellowship Church) – Consider the recommendation
of the Planning and Zoning Commission and Ordinance No. 2023-034, if
applicable, and take any necessary action.
City Council June 20, 2023 Page 5
26. Zoning Change Application Z23-06 (218 West Peach Street) – Consider the
recommendation of the Planning and Zoning Commission and the first reading of
Ordinance No. 2023-035, if applicable, and take any necessary action.
27. Final Plat for Lot 2, Block 1, Wright Addition – Consider the recommendation of
the Planning and Zoning Commission and take any necessary action.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on June 16, 2023
by 5:00 p.m.
________________________
Tara Brooks, TRMC, CRM
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
This meeting can be adjourned and reconvened, if necessary, the following regular
business day.
CITY OF GRAPEVINE, TEXAS
REGULAR PLANNING AND ZONING COMMISSION MEETING
TUESDAY, JUNE 20, 2023
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room
7:30 p.m. Joint Meeting with City Council - City Council Chambers
7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room
CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room
BRIEFING SESSION
1. Planning and Zoning Commission to conduct a briefing session to discuss all items
scheduled on tonight’s agenda. No action will be taken. Each item will be
considered during the Regular Session which immediately follows the Joint Public
Hearings.
JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers
2. Invocation and Pledge of Allegiance: Commissioner Monica Hotelling
JOINT PUBLIC HEARINGS
3. Conditional Use Permit CU23-09 and Special Use Permit SU23-01 (EVA Esports)
– City Council and Planning and Zoning Commission to conduct a public hearing
relative to an application submitted by Site Selection Group requesting a
conditional use permit to allow for the possession, storage, retail sale and on and
off premise consumption of alcoholic beverages (beer, wine, and mixed beverage)
in conjunction with a restaurant and virtual gaming arena. The applicant is also
requesting a special use permit to allow eight or more skill or coin-operated
machines. The subject property is located at 2330 William D. Tate Avenue and is
currently zoned “CC”, Community Commercial District. The public hearing for this
item was tabled at the May 16, 2023 Joint Meeting. The applicant has requested
to withdraw this item.
4. Conditional Use Permit CU23-06 (Rock & Brews) – City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Clay Cristy with ClayMoore Engineering requesting a conditional use permit
specifically to revise building elevations and the floor plan to remove the “to-go”
area; to relocate the cooler, freezer, and utility room; reduce outdoor dining area;
and add landscaping. The subject property is located at 520 West State Highway
114 and is currently zoned “HC”, Highway Commercial.
Planning and Zoning Commission June 20, 2023 Page 2
5. Special Use Permit SU23-02 (Fellowship Church) – City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Yoosook Lee with Parkhill requesting to allow a 7,591 square foot building
addition to the existing church structure. The subject property is located at 2450
State Highway 121 and is currently zoned “CC”, Community Commercial.
6. Zoning Change Application Z23-06 (218 West Peach Street) – City Council and
Planning and Zoning Commission to conduct a public hearing relative to an
application submitted by Cheyenne Haddad requesting to rezone 0.131 acres from
“R-MF-1”, Multifamily District to “R-5.0”, Zero-Lot-Line District.
7. Final Plat for Lot 2, Block 1, Wright Addition – City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Jason Kilpatrick with Ridinger Associates requesting to replat a portion of Block
13, Original Town of Grapevine. The property is located at 417 West Wall Street
and is currently zoned “CN”, Commercial Neighborhood.
REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings)
Planning and Zoning Conference Room
CITIZEN COMMENTS
8. Any person who is not scheduled on the agenda may address the Commission
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the staff. A member of the public may address the
Commission regarding an item on the agenda either before or during the
Commission’s consideration of the item, upon being recognized by the Chairman
or upon the consent of the Commission. In accordance with the Texas Open
Meetings Act, the Commission is restricted in discussing or taking action during
Citizen Comments.
NEW BUSINESS
9. Conditional Use Permit CU23-06 (Rock & Brews) – Consider the application and
make a recommendation to City Council.
10. Special Use Permit SU23-02 (Fellowship Church) – Consider the application and
make a recommendation to City Council.
11. Zoning Change Application Z23-06 (218 West Peach Street) – Consider the
application and make a recommendation to City Council.
12. Final Plat for Lot 2, Block 1, Wright Addition – Consider the application and make
a recommendation to City Council.
13. Consider the minutes of the May 16, 2023 Planning and Zoning Commission
Meeting.
Planning and Zoning Commission June 20, 2023 Page 3
NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a
representative will present the recommendations of the Planning and Zoning Commission
to the City Council for consideration in the City Council Chambers.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on June 16, 2023
by 5:00 p.m.
________________________
Tara Brooks, TRMC, CRM
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 20th
day of June, 2023 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Chris Coy Council Member
Duff O’Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, and with the following members of the Planning and Zoning
Commission:
Monica Hotelling Vice Chairman
Beth Tiggelaar Member
Dennis Luers Member
Traci Hutton Member
David Hallberg Member
Jason Parker Member
constituting a quorum, with Chairman Larry Oliver and Alternate Members Mark Assaad
and Jeremiah Radandt being absent, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 5:00 p.m. in the City Council Conference Room.
Item 1. Members of City Council to conduct board and commission interviews of new
applicants.
City Council interviewed nine applicants that have not served or do not currently serve on
a board or commission.
No action was taken by Council.
City Council June 20, 2023 Page 2
Item 2. Members of City Council to discuss board and commission appointments.
City Council discussed the applications to the boards and commissions.
No action was taken by Council.
City Council relocated from the City Council Conference Room to the Council Chambers
at 7:02 pm.
Item 3. Executive Session
While in the Council Chambers, Mayor Tate announced the City Council would recess to
the City Council Conference Room to conduct a closed session regarding:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant
to Section 551.071, Texas Government Code.
B. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:04 p.m. The closed session ended at 7:33 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.071, 551.072 or 551.087.
City Manager Bruno Rumbelow stated no action was necessary.
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7:36 p.m. in the City Council Chambers.
Item 4. Invocation and Pledge of Allegiance
Vice Chairman Monica Hotelling gave the invocation and led the Pledge of Allegiance.
City Council June 20, 2023 Page 3
JOINT PUBLIC HEARINGS
Item 5. Conditional Use Permit CU23-09 and Special Use Permit SU23-01 (EVA Esports)
Planning Services Director Erica Marohnic announced the applicant had requested to
withdraw the conditional use permit and special use permit.
Motion was made to accept the withdrawal of Conditional Use Permit CU23-09 and
Special Use Permit SU23-01.
Motion: Hutton
Second: Parker
Ayes: Hotelling, Tiggelaar, Luers, Hutton, Hallberg, and Parker
Nays: None
Approved: 6-0
Motion was made to accept the withdrawal of Conditional Use Permit CU23-09 and
Special Use Permit SU23-01.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 6. Conditional Use Permit CU23-06 (Rock & Brews)
Mayor Tate declared the public hearing open.
Planning Services Director Marohnic reported the applicant was requesting to amend
their currently approved conditional use permits to revise the building elevations and the
floor plan to remove the “to-go” area; to relocate the cooler, freezer, and utility room;
reduce the outdoor dining area; and add landscaping. The subject property is located at
520 West State Highway 114 and is currently zoned “HC”, Highway Commercial.
Director Marohnic answered questions from Council.
Applicant, Clay Christy with ClayMoore Engineering, highlighted the changes from the
previous requests and answered questions from the Commission.
No one spoke during the public hearing. There was no correspondence to report.
Motion was made to close the public hearing.
Motion: Luers
Second: Tiggelaar
Ayes: Hotelling, Tiggelaar, Luers, Hutton, Hallberg, and Parker
Nays: None
Approved: 6-0
City Council June 20, 2023 Page 4
Motion was made to close the public hearing.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 7. Special Use Permit SU23-02 (Fellowship Church)
Mayor Tate declared the public hearing open.
Planning Services Director Marohnic reported the applicant was requesting a special use
permit to allow for a 7,591 square foot building addition to the existing church structure.
The subject property is located at 2450 State Highway 121 and is currently zoned “CC”,
Community Commercial.
Applicant, Ray Thomas with Parkhill, presented this item and answered questions from
the Commission and Council.
Dennis Powers from Fellowship Church answered questions for the Commission and
Council.
No one spoke during the public hearing. There was no correspondence to report.
Motion was made to close the public hearing.
Motion: Hutton
Second: Hallberg
Ayes: Hotelling, Tiggelaar, Luers, Hutton, Hallberg, and Parker
Nays: None
Approved: 6-0
Motion was made to close the public hearing.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 8. Zoning Change Application Z23-06 (218 West Peach Street)
Mayor Tate declared the public hearing open.
Planning Services Director Marohnic reported the applicant was requesting to rezone
0.131 acres from “R-MF-1”, Multifamily District to “R-5.0”, Zero-Lot-Line District. This is
the first reading of this item. The Board of Zoning Adjustment will consider this item at the
July 10 meeting. The second reading of this item will go before Council at the July 18
meeting.
City Council June 20, 2023 Page 5
Applicant Cheyene Haddad presented this item.
No one spoke during the public hearing. There was no correspondence to report.
Motion was made to close the public hearing.
Motion: Luers
Second: Hutton
Ayes: Hotelling, Tiggelaar, Luers, Hutton, Hallberg, and Parker
Nays: None
Approved: 6-0
Motion was made to close the public hearing.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 9. Final Plat for Lot 2, Block 1, Wright Addition
Mayor Tate announced he would abstain from this item and filed an Affidavit of Conflict
of Interest with the City Secretary.
Mayor Pro Tem Freed declared the public hearing open.
Acting Assistant Public Works Director John Robertson reported the applicant was
requesting to replat a portion of Block 13, Original Town of Grapevine. The property is
located at 417 West Wall Street and is currently zoned “CN”, Commercial Neighborhood.
No one spoke during the public hearing. There was no correspondence to report.
Motion was made to close the public hearing.
Motion: Tiggelaar
Second: Hutton
Ayes: Hotelling, Tiggelaar, Luers, Hutton, Hallberg, and Parker
Nays: None
Approved: 6-0
Motion was made to close the public hearing.
Motion: O’Dell
Second: Coy
Ayes: Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Abstains: Tate
Approved: 6-0-1
City Council June 20, 2023 Page 6
The Planning and Zoning Commission recessed to the Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council remained in session in the Council Chambers to consider published
business.
Item 10. Citizen Comments
No one was present who wished to speak during citizen comments.
OLD BUSINESS
Item 11. Conditional Use Permit CU23-08 (Vine Academy) and the second reading of
Ordinance No. 2023-030
Mayor Tate announced he would abstain from this item and filed an Affidavit of Conflict
of Interest with the City Secretary.
Planning Services Director Marohnic reported the applicant was requesting a conditional
use permit to allow a private school of educational type to operate within the former Mt.
Horum Baptist Church. The subject property is located at 417 West Wall Street and is
currently zoned “CN”, Neighborhood Commercial District. The public hearing and first
reading of this item were held at the May 16, 2023 meeting. The Planning and Zoning
Commission recommend approval of the conditional use permit on May 16. The Board of
Zoning Adjustment approved a special exception to allow vehicle parking within the front
yard at their June 5 meeting.
Motion was made to approve Conditional Use Permit CU23-08 (Vine Academy) and the
second reading of Ordinance No. 2023-030.
Motion: Coy
Second: Slechta
Ayes: Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Abstains: Tate
Approved: 6-0-1
ORDINANCE NO. 2023-030
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING CONDITIONAL USE
PERMIT CU23-08 TO ALLOW A PRIVATE SCHOOL OF
EDUCATIONAL TYPE FOR BLOCK 1, LOT 2, WRIGHT
ADDITION (417 WEST WALL STREET) IN A DISTRICT
ZONED “CN”, NEIGHBORHOOD COMMERCIAL ZONING
DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN
APPROVED PURSUANT TO SECTION 47 OF ORDINANCE
NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS
City Council June 20, 2023 Page 7
AND SAFEGUARDS IMPOSED HEREIN; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 12. Zoning Change Application Z23-04 (226 North Lucas Drive) and the second
reading of Ordinance No. 2023-032
Planning Services Director Marohnic reported the applicant was requesting to rezone
0.512 acres from “CC”, Community Commercial District to “R-7.5”, Single-Family District.
The public hearing and first reading of this item were held at the May 16, 2023 meeting.
The Planning and Zoning Commission recommend approval of the zoning change on May
16. The Board of Zoning Adjustment voted to allow the existing dwelling and the
accessory buildings to remain as developed, with a two-foot encroachment into the
required side yard, to allow vehicle parking in the front yard, and a variance to allow for
a reduction in the minimum lot depth at their June 5 meeting.
Motion was made to approve Zoning Change Application Z23-04 (226 North Lucas Drive)
and the second reading of Ordinance No. 2023-032.
Motion: Freed
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-032
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS GRANTING ZONING CHANGE Z23-
04 FOR BLOCK 2, LOTS 1A AND 1B, W.C. LUCAS
ADDITION AND BEING SITUATED IN THE CITY OF
GRAPEVINE, TARRANT COUNTY, TEXAS (226 NORTH
LUCAS DRIVE) MORE FULLY AND COMPLETELY
DESCRIBED IN THE BODY OF THIS ORDINANCE;
ORDERING A CHANGE IN THE USE OF SAID PROPERTY
FROM “CC”, COMMUNITY COMMERCIAL DISTRICT TO "R-
7.5”, SINGLE-FAMILY DISTRICT; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
City Council June 20, 2023 Page 8
WELFARE DEMAND A ZONING CHANGE AND
AMENDMENT THEREIN MADE; PROVIDING A PENALTY
OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
NEW BUSINESS
Item 13. Consider the renewal of an annual contract for the Parks and Recreation
Department’s magazine print services with Texas Monthly, and take any necessary
action.
Parks and Recreation Assistant Director Trent Kelley presented this item to Council. The
Go Grapevine magazine is sent to over 23,000 households each year. Texas Monthly will
assist in design, layout, production and delivery for an annual amount not to exceed
$191,985.
Motion was made to approve the renewal of the contract for magazine print services with
Texas Monthly.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Mayor Tate announced Council would consider the recommendations of the Planning and
Zoning Commission next.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 24. Conditional Use Permit CU23-06 (Rock & Brews)
Vice Chairman Hotelling reported the Commission approved the conditional use permit
with a vote of 6-0.
Motion was made to approve Conditional Use Permit CU23-06 (Rock & Brews) and
Ordinance No. 2023-033.
Motion: Slechta
Second: O’Dell
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023-033
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING CONDITIONAL USE
City Council June 20, 2023 Page 9
PERMIT CU23-06 TO REVISE BUILDING ELEVATIONS
AND THE FLOOR PLAN TO REMOVE THE “TO-GO” AREA;
TO RELOCATE THE COOLER, FREEZER, AND UTILITY
ROOM; REDUCE OUTDOOR DINING AREA; AND ADD
LANDSCAPING FOR BLOCK 1R, LOT 1R4, PAYTON-
WRIGHT ADDITION (520 WEST STATE HIGHWAY 114) IN
A DISTRICT ZONED “HC”, HIGHWAY COMMERCIAL
DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN
APPROVED PURSUANT TO SECTION 47 OF ORDINANCE
NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS
AND SAFEGUARDS IMPOSED HEREIN; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 25. Special Use Permit SU23-02 (Fellowship Church)
Vice Chairman Hotelling reported the Commission approved the special use permit with
a vote of 6-0.
Motion was made to approve Special Use Permit (Fellowship Church) and Ordinance
No. 2023-034.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2023 -034
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ISSUING SPECIAL USE PERMIT
SU23-02 TO ALLOW A CHURCH IN A NON-RESIDENTIAL
ZONING DISTRICT, THIS REQUEST IS SPECIFICALLY TO
ALLOW A ONE-STORY, 7,591 SQUARE FOOT BUILDING
EXPANSION TO THE EXISTING FELLOWSHIP CHURCH
FOR BLOCK 1, LOT 1R1, FELLOWSHIP OF LAS COLINAS
ADDITION (2450 STATE HIGHWAY 121) IN A DISTRICT
ZONED “CC” COMMUNITY COMMERCIAL DISTRICT ALL
IN ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
City Council June 20, 2023 Page 10
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS SPECIAL
USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000.00);
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 26. Zoning Change Application Z23-06 (218 West Peach Street)
Vice Chairman Hotelling reported the Commission approved the zoning change with a
vote of 6-0.
Motion was made to approve the first reading of Zoning Change Application Z23-06 (218
West Peach Street) and Ordinance No. 2023-035.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 27. Final Plat for Lot 2, Block 1, Wright Addition
Mayor Tate announced he would abstain from this item and filed an Affidavit of Conflict
of Interest with the City Secretary.
Vice Chairman Hotelling reported the Commission approved the final plat with a vote of
6-0.
Motion was made to approve the Statement of Findings and Final Plat for Lot 2, Block 1,
Wright Addition.
Motion: Rogers
Second: Coy
Ayes: Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Abstains: Tate
Approved: 6-0-1
Council continued with the agenda in the published order.
City Council June 20, 2023 Page 11
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. No one requested to remove any items from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 14. Consider a fireworks permit for a fireworks display on Saturday, July 1, 2023 at
Fellowship Church.
Fire Chief Darrell Brown recommended approval of a permit for a fireworks display on
July 1, 2023 at Fellowship Church.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 15. Consider the award of an informal request for quote for a replacement jet ski
from Freedom Powersports.
Fire Chief Brown recommended approval of the award of an informal request for quote
for the purchase of a jet ski for an amount not to exceed $24,611.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 16. Consider the contract for safety consultant services with Commercial Risk
Services, Inc.
Human Resources Director Rachel Huitt and Public Works Director Bryan Beck
recommended approval of the contract for safety consultant services to include education,
compliance and best practice training for an annual amount not to exceed $40,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
City Council June 20, 2023 Page 12
Nays: None
Approved: 7-0
Item 17. Consider the renewal of an annual contract for swimming pool chemicals with
DCC, Inc. and Sunbelt Pools.
Parks and Recreation Director Chris Smith recommended approval of the annual contract
for the purchase of swimming pool chemicals in an annual estimated amount of $80,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 18. Consider the award of an informal request for quote for the purchase of
Christmas decorations from Christmas Night Inc.
Parks and Recreation Director Smith recommended approval of the purchase of large
oversized toy soldiers and nutcrackers to be placed throughout the Main Street/downtown
area during the Christmas season for an amount not to exceed $20,890.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 19. Consider an annual contract for grounds maintenance equipment, irrigation
parts, supplies and installations from Longhorn, Inc.
Golf Director Robert Singletary, Parks and Recreation Director Smith and Public Works
Director Beck recommended approval for the grounds maintenance equipment, irrigation
parts, supplies and installations for an annual estimated amount of $88,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 20. Consider the award of an informal request for quote for the purchase of fiber
conduit from Terry-Durin Company.
City Council June 20, 2023 Page 13
Public Works Director Beck recommended approval of the award of an informal request
for quote for the purchase of fiber conduit for an amount not to exceed $31,552.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 21. Consider the renewal of annual contracts for equipment rental services to Fox
Rental, Herc Rentals and Kirby-Smith.
Public Works Director Beck recommended approval of the renewal of annual contracts
for as-needed heavy equipment rental services for an annual estimated amount of
$70,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 22. Consider the purchase of a Maverick tire changer with wheel lift from Hunter
Equipment and Sales.
Public Works Director Beck recommended approval of the purchase of a Hunter Maverick
tire changer and tire repair stand, for an estimated amount of $28,403, to be used for
replacing and repairing tires on fleet vehicles
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 23. Consider the minutes of the June 6, 2023 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
City Council June 20, 2023 Page 14
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:15 p.m.
Motion: Slechta
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th
day of July, 2023.
APPROVED:
___________________________
William D. Tate
Mayor
ATTEST:
___________________________
Tara Brooks
City Secretary
Purchasing (817) 410-3336; Fax (817) 410-3066 Office Address: 501 Shady Brook Drive, Room #108, Grapevine, Texas 76051 Mailing Address: P.O. Box 95104, Grapevine, Texas 76099
Page 1 of 2
Kirby-Smith
Attn:
jmcdonnell@kirby-smith.com
1450 NE Loop 820
Fort Worth, TX 76106
Re: INTENT TO RENEW LETTER
City of Grapevine Contract – RFB 514-2022
Contract Title: Equipment Rental Services
Annual Contract with Renewals
Renewal Options: First option
Renewal period: 8-3-23 through 8-2-24
The above referenced contract will expire on 8-3-23. The City of Grapevine
intends to renew this contract under the same Terms and Conditions for the
renewal period noted.
If your company intends to renew the contract, please sign this Intent to Renew
letter and return to Lance Wright at lwright@grapevinetexas.gov within 5
business days of notification.
After receipt of your signature of intent, the contract renewal will be presented to
the user department/division and the City Council for approval. Once approved
by City Council a PO will be issued and will be sent to you for final acceptance.
The City appreciates your excellent service and commitment to our needs on this
contract and we look forward to continuing this successful business relationship.
Please let me know if you have any questions.
Sincerely,
Lance Wright
Purchasing Agent
Purchasing (817) 410-3336; Fax (817) 410-3066 Office Address: 501 Shady Brook Drive, Room #108, Grapevine, Texas 76051 Mailing Address: P.O. Box 95104, Grapevine, Texas 76099
Page 2 of 2
Acceptance of Intent to Renew
Date:
Authorized Signature: _______________________________
6/5/23