HomeMy WebLinkAbout2021-07-21 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, JULY 22, 2021 AT 4:00 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER: 4:00 p.m.
EXECUTIVE SESSION:
1. Commissioners to recess to the Housing Authority Conference Room to conduct a
closed session relative to consultation with and legal advice from the City Attorney
regarding pending litigation (Ivey, et al. v. Grapevine Housing Authority — Cause
No. 2020-00063930-1), pursuant to Section 551.071, Texas Government Code.
Commissioners to reconvene in open session in the Housing Authority Conference
Room and take any necessary action relative to items discussed in Executive
Session.
REGULAR MEETING
CITIZEN COMMENTS
2. Any person who is not scheduled on the agenda may address the Board of
Commissioners under Citizen Comments or on any other agenda item by completing
a Citizen Appearance Request form with the Executive Director. A member of the
public may address the Board of Commissioners regarding an item on the agenda
either before or during the Board's consideration of the item, upon being recognized
by the Chair of the Board or upon the consent of the Board. In accordance with the
Texas Open Meetings Act, the Board is restricted in discussing or taking action during
Citizen Comments.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
3. Status of Grapevine Housing Authority
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through July 19, 2021
D. Update from the Resident Advisory meetings held on June 18 and
July 16, 2021
E. Quarterly Investment Report for Quarter 2 2021
NEW BUSINESS
4. Consideration of the minutes from the June 24, 2021 meeting and take any necessary
action.
5. Election of Officers and Ex Officio member to the Senior Citizens Advisory Board
and take any necessary action.
6. Consideration and approval of Resolution No. 21-02 to authorize the Executive
Director to enter into a contract with John Blakeway, CPA
7. Consideration and acceptance of the May and June 2021 monthly financial
statements and take necessary action.
ADJOURNMENT
In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1
hereby certify that the above agenda was posted on the official boards at Grapevine City
Hall, 200 S Main Street and on the City's website on July 19, 2021 by 4:00 p.m.
Jan Fverett
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 22nd day of July
2021, in the Conference Room of the Grapevine Housing Authority, 131 Starr Place, with the following members
present to wit:
Linda Troeger
Chair
Bonnie McHugh
Commissioner
Bettye Bratcher
Resident Commissioner
Shonda Shaefer
Absent
Teri Rhodes -Cantu
Absent
Constituting a quorum, with the following also present:
Greg Jordan CFO City of Grapevine
Jane Everett Executive Director
Chairperson Troeger called the meeting to order at 4:00 p.m.
Item #1 Executive Session
Chairperson Troeger announced the Board of Commissioners would recess to the Conference Room to conduct a
closed session regarding:
1. Consultation with and legal advice from the City Attorney regarding pending litigation (Ivey, et al. v. Grapevine
Housing Authority — Cause No. 2020-00063930-1), pursuant to Section 551.071, Texas Government Code.
The Board of Commissioners recessed to the Housing Authority Conference Room and began the closed session at
4:00 p.m. The closed session ended at 4:02 p.m.
Upon reconvening in open session in the Conference Room, Chairperson Troeger stated there was no action to be
taken relative to Section 551.071.
REGULAR MEETING
Chairperson Troeger called the regular meeting to order at 4:02 p.m.
Item #2 Citizen Comments
No Citizen comments submitted.
NEW BUSINESS
Item #3 Reoort of the Executive Director (Informational Only)
A. Rent Delinouencv and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through July 19, 2021.
B. Caoital Funds Reoort and Work in Proaress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects.
C. Reoort of Public Housina Activitv and Issues
Grapevine Housing Authority mailed the annual waiting list confirmation letters and received 150 letters back
from applicants confirming they wanted to stay on the list. We anticipate opening the waiting list in 2022.
The Executive Director informed the Board of three ceilings on Worth Street that need repairs.
D. Minutes from the Resident Advisory Meetinas held June 18 ad July 16. 2020
The minutes from the June 18 and July 16, 2021, Resident Advisory Board meetings were presented to the
Board. The RAB meetings are being held at new REC building, The Vine.
E. Quarterly Investment Report for Quarter 2 2021
The Executive Director presented the Quarterly Investment Report to the Board of Commissioners.
Item #4 - Consideration of the minutes from the June 24. 2021 meetina and take anv necessary action.
The Board was provided the minutes from the June 24, 2021 meeting for approval.
Commissioner McHugh moved and Commissioner Bratcher seconded to accept the amended June 24, 2021.
Ayes:
Troeger,
Nays:
None
Absent:
Schaefer
Motion passed:
3-0
McHugh and Bratcher
Rhodes -Cantu
Item #5 Election of Officers and Ex Officio member to the Senior Citizens Advisory Board and take anv necessary
action.
The Board decided to table the election of officers until the August meeting, no action was taken.
Item #6 - Consideration and aooroval of Resolution No. 21-02 to authorize the Executive Director to enter into a contract
with John Blakeway. CPA
The Board was presented with a bid for annual audit services for December 31, 2020.
Commissioner Troeger moved and Commissioner Bratcher seconded to approve Resolution No. 21-02 to authorize
the Executive Director to enter into a contract with John Blakeway, CPA.
Ayes:
Troeger,
Nays:
None
Absent:
Schaefer
Motion passed:
3-0
McHugh and Bratcher
Rhodes -Cantu
Item #7 - Consideration and acceptance of the Mav and June 2021 monthly financial statements and take necessary
action.
The Executive Director presented the board with an electronic copy of the April 2021 financial statements for review.
Commissioner McHugh moved and Commissioner Anderson seconded to accept the April 2021 financial statements.
Ayes:
Troeger,
Nays:
None
Absent:
Schaefer
Motion passed:
3-0
McHugh and Bratcher
Rhodes -Cantu
ADJOURNMENT
Commissioner Bratcher moved and Commissioner McHugh seconded that the meeting be adjourned.
Ayes:
Troeger, McHugh and Bratcher
Nays:
None
Absent:
Schaefer, Rhodes -Cantu
Motion passed:
3-0
Meeting adjourned at 4:46 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 26TH DAY OF AUGUST 2021.
APPROVED:
Linda Troeger, Chair
ATTEST:
Lt/hQ E 2na
J Everett
Executive Director