HomeMy WebLinkAboutItem 16 - Baseball Field Material and Services2MIZMEAMAPTIN-324 mol
SUBJECT: APPROVAL OF AN ANNUAL CONTRACT WITH RENEWALS
FOR BASEBALL FIELD MATERIAL AND SERVICES
City Council to consider a resolution authorizing an annual contract with renewals for
baseball field material and services from MasterTurf Products and Services, Inc.
FUNDING SOURCE:
Funds are available in account 174-74015-312-055 (infield Replacement) in the
estimated annual amount of $30,000.
I amel te3CZ�111 171
The purpose of this contract is to establish fixed annual pricing for various products and
materials including infield soil turf mixture and conditioners. These materials and
services will be ordered on an as -needed basis to continue the reconditioning of City
baseball and softball fields and replace infield material when needed.
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section § 252.022. General Exemptions (a) (7) (A).
Master Turf Products and Services, Inc. is the sole provider of Master Seal products of
infield soil turf mixture and conditioner for City baseball and softball fields. The term of
the contract is for one-year with four, one-year optional renewals.
Staff recommends approval.
1 CRY'ri'lli
RESOLUTION NO. i;
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
MASTER SEAL PRODUCTS AND SERVICES FROM A SOLE
SOURCE VENDOR, MASTERTURF PRODUCTS AND
SERVICES INC., AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by Texas Local Government Code Chapter 252,
Subchapter B, § 252.022, General Exemptions (a)(7)(A) consider items available from only
one source as an exception to the bidding requirements of the State of Texas; and
WHEREAS, MasterTurf Products and Services Inc. is the sole source provider in our
marketplace for MasterSeal products including MasterSeal Infield Mix and MasterSeal
Conditioner used for all City baseball and softball fields; and
WHEREAS, the City of Grapevine Parks and Recreation Department has the need
to recondition baseball and softball fields and replace infield material on a continuous basis
to maintain field surfaces; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Manager or his designee is authorized to take all steps
necessary for the sole source contract for MasterSeal products and services for City
baseball and softball fields from MasterTurf Products and Services Inc. for an estimated
amount of $30,000.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the sole source purchase of said MasterSeal products and
services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of February, 2016.
ATTEST:
RES. NO. 2