HomeMy WebLinkAboutItem 19 - Lighting and BallastsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MANAGER
11111 11111 IN 11111 119MEMINK71M
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
LIGHTING AND BALLASTS
RECOMMENDATION:
City Council to consider approval to renew an annual contract for lighting and ballasts
with Facility Solutions Group, Inc.
FUNDING SOURCE:
Funds for this purchase are available in account 100-14111-0000 (General
Fund/Warehouse Inventory) in the estimated amount of $20,000.00.
BACKGROUND:
The purpose of this bid is to establish fixed annual pricing for the purchase of various
types of lighting and ballasts on an as -needed basis for use by the Facility Services
Division to service various City facilities.
Bids were taken in accordance with City Purchasing Policy. Formal bids and
advertisements are not required for purchases under $50,000.00. An informal RFB was
issued through the City eBid system. There were 154 vendors were notified of the bid
with eight vendors submitting bids. The contract was for an initial one-year period with
four, one-year renewal options. If approved, this would be the third renewal option
available.
Facility Solutions Group, Inc. submitted the lowest responsive and responsible bid for
the items listed. Facility Solutions Group, Inc. has agreed to renew the contract with no
increase in pricing.
Staff recommends approval.
AM