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HomeMy WebLinkAbout2016-02-16 Joint MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCI and PLANNING AND ZONING COMMISSION MEETIN TUESDAY, FEBRUARY 16 ,2016 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 1 6:15 p.m. Dinner - City Council Conference Room 6:45 p.m. Call to Order of City Council Meeting - City Council Chambers 6:45 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Monica Hotelling 3. Zoning Application Z16-10, Conditional Use Permit CU15-44, and a Planned Development Overlay PD1 5-06 (Grapevine Bluffs) — City Council and Planning and Zoning Commission to conduct a public hearing relative to applications submitted by JLB Realty, LLC requesting to rezone 8.853 acres from "MXU" Mixed Use District and 10.222 acres from "CC" Community Commercial District to "R -MF" Multi -Family District to allow a 472 unit multi -family project; a conditional use permit FEBRUARY 16, 2016 PAGE 2 to vary from the district standards relative to density, recreational open space, front yard setback, building height, off-street parking, and building separation; and a planned development overlay request to deviate from, but not be limited to, unit size, building length, and proximity to off-street parking. The subject property is located at 3535 Corporate Drive. 4. Final Plat of Lots 1 — 8, Block 1, Wall Street Township, being a replat of Lot 1A, Block 1, Adams Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Kosse Maykus. The property is currently zoned "R-5.0" Zero Lot Line District and "HC" Highway Commercial District and is located between Northwest Highway, Wall Street and east of Austin Street. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. 5. City Council to conduct a public hearing relative to the adoption of an ordinance adopting the Youth Programs Standards of Care, and take any necessary action. 6. City Council to conduct a public hearing relative to the proposed 42nd Year Community Development Grant (CDBG) Program street reconstruction project, regarding a street reconstruction project within the 200 and 300 blocks of South Austin Street, between Worth Street and Estill Street, and take any necessary action. CITIZEN COMMENTS 7. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. 1%100=04 -- 8. Chief Financial Officer to present monthly financial update. 9. Consider future City Council Strategic Planning Retreat, and take any necessary action. FEBRUARY 16, 2016 PAGE 3 10. Consider a resolution authorizing the City to enter into a contract with Texas Coalition for Affordable Power (TCAP) to provide the City with electric power for the years of 2018 thru 2022, and take any necessary action. Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider a resolution appointing Council Member Paul Slechta to the Industrial Corporation Board. City Secretary recommends approval. 12. Consider a resolution authorizing the purchase of a sudden cardiac arrest alert system from Physio -Control, Inc. Fire Chief recommends approval. 13. Consider declaring certain items as surplus property and authorizing their sale through public auction. Chief Financial Officer recommends approval. 14. Consider a resolution authorizing the purchase of a Toro Groundsmaster 3380-D mower from Professional Turf Products, L.P. through a Cooperative Purchasing Agreement with the National Intergovernmental Purchasing Alliance. Director of Golf recommends approval. 15. Consider a resolution authorizing the purchase of a heavy duty utility truck from Luber -Bros. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Director of Golf recommends approval. 16. Consider a resolution authorizing an annual contract, with renewals, for baseball field material and services from MasterTurf Products and Services, Inc. Parks and Recreation Director recommends approval. 17. Consider renewal of an annual contract for pool maintenance services with Aloha Pool Service for City swimming pools. Parks and Recreation Director recommends approval. 18. Consider revised license agreements for six pipeline crossings of the DART Railroad Right -of -Way. Public Works Director recommends approval. 19. Consider renewal of an annual contract for lighting and ballasts with Facility Solutions Group, Inc. Public Works Director recommends approval. 20. Consider the award of an informal request for quote for filter media from Unifelt Corporation. Public Works Director recommends approval. FEBRUARY 16, 2016 PAGE 4 21. Consider the minutes of the February 2, 2016 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. 22. Zoning Application Z1 5-10 (Grapevine Bluffs) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 23. Conditional Use Permit CU15-44 (Grapevine Bluffs) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 24. Planned Development Overlay PD15-06 (Grapevine Bluffs) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 25. Final Plat of Lot 1, Block 1, Grapevine Bluffs Addition, submitted by JLB Realty, LLC. The subject property is located at zoned "MXU" Mixed Use District and "CC' applicant has requested to rezone the prc Consider the recommendation of the Plan any necessary action. 3535 Corporate Drive and is currently 'Community Commercial District. The perty to "R -MF" Multi -Family District — ning and Zoning Commission and take 26. Final Plat of Lots 1 — 8, Block 1, Wall Street Township — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. In accordance with I hereby certify that Grapevine City Hall, 2016 by 5:00 p.m. the Open Meetings Law, Texas Government Code, Chapter 551, the above agenda was posted on the official bulletin boards at 200 South Main Street and on the City's website on February 12, Tara Brooks, City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. (A, 14. Q 1 IU M Y' 0 If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. AGENDA CITY OF GRAPEVINE, TEXAS • TUESDAY, FEBRUARY 16,2016 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Public Hearings - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room WAMKMAN�� Planning & Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda; No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT PUBLIC HEARINGS: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Monica Hotelling 3. Zoning Application Z15-10, Conditional Use Permit CU15-44, and a Planned Development Overlay PD15-06 (Grapevine Bluffs) — City Council and Planning and Zoning Commission to conduct a public hearing relative to applications submitted by JLB Realty, LLC requesting to rezone 8.853 acres from "MXU" Mixed Use District and 10.222 acres from "CC" Community Commercial District to "R -MF" Multi -Family District to allow a 472 unit multi -family project; a conditional use permit to vary from the district standards relative to density, recreational open space, front yard setback, building height, off-street parking, and building separation; and a planned development overlay request to deviate from, but not be limited to, unit size, building length, and proximity to off-street parking. The subject property is located at 3535 Corporate Drive. ' 4. Final Plat of Lots 1 — 8, Block 1, Wall Street Township, being a replat of Lot 1A, Block 1, Adams Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Kosse Maykus. The property is currently zoned "R-5.0" Zero Lot Line District and "HC" Highway Commercial District and is located between Northwest Highway, Wall Street and East of Austin Street. 6K1WKT-Th=,,f Tv PAGE 2 Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. REGULAR SESSION: 7:30 p.m. (immediately following Joint Public Hearings) - Planning and Zoning Commission Conference Room NEW BUSINESS 5. Zoning Application Z15-10 (Grapevine Bluffs) - Consider the application and make a recommendation to the City Council. 6. Conditional Use Permit CU1 5-44 (Grapevine Bluffs) - Consider the application and make a recommendation to the City Council. 7. Planned Development Overlay PD15-06 (Grapevine Bluffs) - Consider the application and make a recommendation to the City Council. 8. Final Plat of Lot 1, Block 1, Grapevine Bluffs Addition, submitted by JLB Realty, LLC. The subject property is located at 3535 Corporate Drive and is currently zoned "MXU" Mixed Use District and "CC" Community Commercial District. The applicant has requested to rezone the property to "R -MF" Multi -Family District - Consider the application and make a recommendation to the City Council. 9. Final Plat of Lots 1 - 8, Block 1, Wall Street Township - Consider the application and make a recommendation to the City Council. 10. Consider the minutes of the January 19, 2015 Planning and Zoning Commission meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on February 12, 2016 by 5:00 p.m. Tara Brooks City Secretary �0 c,RApF`a9/ Oil o� U1 i x sir co STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning and Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 16th day of February, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Dennis Luers Member Theresa Mason Alternate constituting a quorum with Alternate Member Bob Tipton absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:45 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: 02/16/16 A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the : City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:49 p.m. The closed session ended at 7:28 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Sections 551.072 and 551.087, Texas Government Code. NOTE: City Council continued with the Regular Meeting in open session in the City Council Chambers. CALL TO ORDER Mayor Tate called the meeting to order at 7:36 p.m. in the City Council Chambers. Item 2. Invocation and led the Pledqe of Alleqiance. Commissioner Hotelling gave the invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Zoninq Application Z15-10, Conditional Use Permit CU15-44, and a Planned Development Overlav PD15-06 (G�apevine Bluffs) Mayor Tate announced he would recuse himself from this item and filed a Conflict of Interest Affidavit with the City Secretary. Mayor Pro Tem Freed declared the public hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting to rezone 8.853 acres from "MXU" Mixed Use District and 10.222 acres from "CC" Community Commercial District to "R-MF" Multi-Family District to allow a 472 unit multi-family project; a conditional use permit to vary from the district standards relative to density, recreational open space, front yard setback, building height, off-street parking, and building separation; and a planned development overlay request to deviate from, but 2 02/16/16 not be limited to, unit size, building length, and proximity to off-street parking. The subject property is located at 3535 Corporate Drive. Applicant, Britton Church with JLB, presented the plans and answered questions from the Planning and Zoning Commission and City Council. Development Services Assistant Director Stombaugh and Public Works Director Stan Laster answered questions from City Council. Carl Young, 4113 Meadow, Grapevine, spoke in opposition to this item. Don Mayo, 2904 Kimball Court, Grapevine, spoke in opposition to this item. There was one letter of opposition copied to the Planning and Zoning Commission and City Council. Motion was made to close the public hearing. Motion: Martin Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Lease Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Abstain: Tate Approved: 6-0-1 Mayor Tate rejoined the meeting. Item 4. Final Plat of Lots 1 — 8, Block 1, Wall Street Township, beina a replat of Lot 1A, Block 1, Adams Addition Mayor Tate declared the Public Hearing open. Public Works Director Laster presented this item. The property is located befinreen Northwest Highway, Wall Street and east of Austin Street and is zoned "R-5.0" Zero Lot Line District and "HC" Highway Commercial District. No one spoke during the public hearing and there was not any correspondence to report. Motion was made to close the public hearing. Motion: Hotelling Second: Tiggelaar 3 02/16/16 Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RECESS AND RECONVENE Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. CITY COUNCIL PUBLIC HEARINGS Item 5. Citv Council to conduct a public hearina relative to the adoption of an ordinance adoptinq the Youth Proqrams Standards of Care, and take anv necessarv action. Mayor Tate declared the Public Hearing Open. Parks and Recreation Director Kevin Mitchell presented this item and answered questions from City Council. The Texas Legislature requires municipal day camp youth programs for elementary age children to meet day care licensing requirements or file for an exemption. To receive exempt status, a municipality must submit a copy of program standards, a notice of a public hearing for the program and a copy of the ordinance adopting the standards. All of the proposed Standards of Care included in the City of Grapevine Parks and Recreation day camp policies and procedures were already in place prior to this formal adoption process and have been used in the staff training process. . Motion was made to close the public hearing. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Motion was made to approve the ordinance adopting the Youth Programs Standards of Care. Motion: Spencer Second: Slechta 4 02/16/16 Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-012 AN ORDINANCE AMENDING THE GRAPEVINE CODE OF ORDINANCES BY ADDING SECTION 16-19, ADOPTING THE YOUTH PROGRAMS STANDARDS OF CARE, CITY OF GRAPEVINE, TEXAS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE Item 6. Citv Council to conduct a public hearina relative to the proposed 42"d Year Communitv Development Grant (CDBG) Proqram street reconstruction proiect, reqardinq a street reconstruction proiect within the 200 and 300 blocks of South Austin Street, befinreen Worth Street and Estill Street, and take anv necessarv action. Mayor Tate declared the Public Hearing Open. Public Works Director Laster presented this item and answered questions from City Council. The scope of the project is the reconstruction of the 200 and 300 blocks of South Austin Street (from Worth to Estill Streets) including new curb and gutter, asphalt paving, sidewalks on both sides of the road, handicap ramps and driveway approaches. The cost estimate for this project, including engineering and testing, is $328,402. The CDBG 42nd Year will fund approximately $212,000 and the City portion will be approximately $116,402. Motion was made to close the public hearing. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Motion was made to approve the 42"d Year Community Development Grant (CDBG) Program street reconstruction project. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 7. Citizen Comments Laura Jenkins, 8101 Canyon Oak Drive, North Richland Hills, spoke about her son, Roy Adams Jr., who is in prison for the death of Officer Darren Medlin. 5 02/16/16 PRESENTATIONS . Item 8. Chief Financial Officer to present monthly financial update. Chief Financial Officer Greg Jordan reported the general fund, golf fund and utility fund are projected to have a surplus this year, but the Lake Parks Enterprise Fund struggles due to the high lake levels. Unemployment remains below the national average. NEW BUSINESS Item 9. Consider future Citv Council Strateaic Planninq Retreat, and take any necessary action. City Manager Rumbelow presented this item to Council. This 2016 Retreat is designed to allow a process by which Council can chart a 5-10 year course for the City. Council discussed this item and directed staff to move forward on planning the retreat. No action was necessary. Item 10. Consider a resolution authorizinq the Citv to enter into a contract with Texas Coalition for Affordable Power(TCAP)to provide the Citv with electric power for the vears of 2018 thru 2022, and take anv necessarv action. Public Works Director Laster presented this item and answered questions from City Council. TCAP is looking for an opportunity to lock-in prices for the five-year term of 2018 through 2022 at or below a benchmark price of $0.0410 per kWh. At this price the City would experience a savings of $200,000 per year for five years or approximately $1,000,000. Motion was made to approve the resolution authorizing the contract with TCAP. Motion: Spencer Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE TEXAS COALITION FOR AFFORDABLE POWER, INC. (TCAP) TO NEGOTIATE AN ELECTRIC SUPPLY AGREEMENT FOR FIVE YEARS FOR DELIVERIES OF ELECTRICITY EFFECTIVE JANUARY 1, 2018; AUTHORIZING TCAP TO ACT AS AN AGENT ON BEHALF OF THE CITY TO ENTER 6 02/16/16 INTO A CONTRACT FOR ELECTRICITY; AUTHORIZING WILLIAM D. TATE, BRUNO RUMBELOW OR JOHN S. LASTER TO EXECUTE AN ELECTRIC SUPPLY AGREEMENT FOR DELIVERIES OF ELECTRICITY EFFECTIVE JANUARY 1, 2018 AND COMMITTING TO BUDGET FOR ENERGY PURCHASES IN 2018 THROUGH 2022 AND TO HONOR THE CITY'S COMMITMENTS TO PURCHASE POWER FOR ITS ELECTRICAL NEEDS IN 2018 THROUGH 2O22 THROUGH TCAP AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were removed from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider a resolution appointina Council Member Paul Slechta to the Industrial Corporation Board. City Secretary Tara Brooks recommended approval of a resolution to formally appoint Paul Slechta to the Industrial Corporation Board. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPOINTING A MEMBER TO THE BOARD OF DIRECTORS OF THE CITY OF GRAPEVINE INDUSTRIAL DEVELOPMENT CORPORATION AND PROVIDING AN EFFECTIVE DATE 7 02/16/16 Item 12. Consider a resolution authorizinq the purchase of a sudden cardiac arrest alert . svstem from Phvsio-Control, Inc. Fire Chief Darrell Brown recommended approval of a resolution authorizing the purchase of a sudden cardiac arrest alert system for an amount not to exceed $18,000. This app integrates with CAD and notifies trained personnel/civilians within a particular radius of a cardiac arrest victim. Along with the notification of the location of the victim, this app will notify them of the closest AED. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A SUDDEN CARDIAC ARREST ALERT SYSTEM FROM A SOLE SOURCE VENDOR, PHYSIO-CONTROL WC., AND PROVIDING AN EFFECTIVE DATE Item 13. Consider declarinq certain items as surplus propertv and authorizinq their sale throuqh public auction. Chief Financial Officer Jordan recommended declaring various Christmas decorations, utility vehicles, mowers, aerator, A/C units, portable radios, mobile computers, tablets, monitors, desktop printers, tower computers, a pavement repair unit, hydraulic pump and a sewer camera system as surplus and authorizing their sale through public auction. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 14. Consider a resolution authorizinq the purchase of a Toro Groundsmaster 3380- D mower from Professional Turf Products, L.P. throuqh a Cooperative Purchasinq Aareement with the National Interaovernmental Purchasinq Alliance. Director of Golf Russell Pulley recommended approval of a resolution authorizing the purchase of a mower for an amount not to exceed $23,791.07. 8 02/16/16 Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A TORO GROUNDSMASTER 3380-D MOWER THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 15. Consider a resolution authorizinq the purchase of a heavv dutv utilitv truck from Luber Bros. throuqh an Interlocal Participation Aareement with The Local Government Purchasina Cooperative (BuvBoard). Director of Golf Pulley recommended approval of a resolution authorizing the purchase of a heavy duty truck for an amount not to exceed $25,678.08. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A HEAVY DUTY UTILITY TRUCK THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Consider a resolution authorizina an annual contract, with renewals, for baseball field material and services from MasterTurf Products and Services, Inc. Parks and Recreation Director Mitchell recommended approval of a resolution authorizing an annual contract for baseball field material and services in an estimated amount of $30,000. These materials and services will be ordered on an as-needed basis to continue 9 02/16/16 the reconditioning of City baseball and softball fields and replace infield material when needed. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE MASTER SEAL PRODUCTS AND SERVICES FROM A SOLE SOURCE VENDOR, MASTERTURF PRODUCTS AND SERVICES INC., AND PROVIDING AN EFFECTIVE DATE Item 17. Consider renewal of an annual contract for pool maintenance services with Aloha Pool Service for Citv swimming pools. Parks and Recreation Director Mitchell recommended approval of the renewal of an annual contract for pool maintenance services for an estimated amount of$30,000. Aloha Pool Service will assist with all sanitization needs to comply with maintaining high public health standards and provide scheduled cleaning of City pools and fountains. These services include vacuuming of pool walls and floors, scrubbing and brushing, removing debris and complete any normal repair issues that might arise. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 18. Consider revised license aqreements for six pipeline crossinqs of the DART Railroad Riqht-of-Wav. Public Works Director Laster recommended approval of license payments in the amount of $5,206 for the City water and wastewater lines that cross the railroad right-of-way at locations other than at street crossings. Motion was made to approve the consent agenda as presented. Motion: Lease 10 02/16/16 Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 19. Consider renewal of an annual contract for liqhtinq and ballasts with Facilitv Solutions Group, Inc. Public Works Director Laster recommended approval of an annual contract in an estimated amount of$20,000 for the purchase of various types of lighting and ballasts on an as-needed basis to service various City facilities. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 20. Consider the award of an informal request for quote for filter media from Unifelt Corporation. Public Works Director Laster recommended approval of the award for filter media in an amount not to exceed $36,500. Filter media removes suspended solids and small particles such as silt, grit, organic matter, algae and other micro-organisms from treated drinking water. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 21. Consider the minutes of the Februarv 2, 2016 Reqular Citv Council meetinq. City Secretary Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 11 02/16/16 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Mayor Tate announced Council would consider item 26 next. Item 26. Final Plat of Lots 1 — 8, Block 1, Wall Street Township Chairman Oliver reported the Planning and Zoning Commission voted 7-0 to approve the final plat. Motion was made to approve the Statement of Findings and the Final Plat of Lots 1 — 8, Block 1, Wall Street Township. Motion: Coy Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 22. Zoninq Application Z15-10 (Grapevine Bluffs) Mayor Tate announced he would recuse himself from this item and filed a Conflict of Interest Affidavit with the City Secretary. Chairman Oliver reported the Planning and Zoning Commission voted 6-1 to deny the zoning application without prejudice. Motion was made to deny zoning application Z15-10. Motion: Coy Second: Spencer Ayes Spencer, Coy Nays: Freed, Lease, O'Dell and Slechta Abstains: Tate Motion failed: 2-4-1 Motion was made to deny zoning application Z15-10 without prejudice. Motion: Lease Second: Slechta Ayes: Freed, Spencer, Lease, O'Dell and Slechta Nays: Coy Abstains: Tate Approved (to deny): 5-1-1 Item 23. Conditional Use Permit CU15-44 (Grapevine Bluffs) Mayor Tate announced he would recuse himself from this item and filed a Conflict of ,. Interest Affidavit with the City Secretary. 12 02/16/16 Chairman Oliver reported the Planning and Zoning Commission voted 6-1 to deny the conditional use permit without prejudice. Motion was made to deny conditional use permit CU15-44 without prejudice. Motion: Slechta Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Abstains: Tate Approved (to deny): 6-0-1 Item 24. Planned Development Overlav PD15-06 (Grapevine Bluffs) Mayor Tate announced he would recuse himself from this item and filed a Conflict of Interest Affidavit with the City Secretary. Chairman Oliver reported the Planning and Zoning Commission voted 6-1 to deny the planned development overlay without prejudice. Motion was made to deny planned development overlay PD15-06 without prejudice. Motion: Spencer Second: Slechta � ' Ayes: Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None ' Abstains: Tate Approved (to deny): 6-0-1 Item 25. Final Plat of Lot 1, Block 1, Grapevine Bluffs Addition Mayor Tate announced he would recuse himself from this item and filed a Conflict of Interest Affidavit with the City Secretary. Chairman Oliver reported the Planning and Zoning Commission voted 6-1 to deny the final plat. Motion was made to deny the final plat of Lot 1, Block 1, Grapevine Bluffs Addition. Motion: Slechta Second: O'Dell Ayes: Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Abstains: Tate Approved (to deny): 6-0-1 ADJOURNMENT Motion was made to adjourn the meeting at 9:19 p.m. 13 02/16/16 Motian: Spencer Secand: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and Approved by the City Council of the City of Grapevine, Texas on this the 1 st day of March, 2016. APPROVED: William D. Tate Mayor ATTEST: ' (',RAP� 04'"" ��l'/,` : .� . ,, � � � �. Tara Brooks �'� i� City Secretary i'� i a Y' 1 t Gt ♦ I *~�'* � 14