HomeMy WebLinkAbout2016-02-16 Joint MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR JOINT CITY COUNCI
and
PLANNING AND ZONING COMMISSION MEETIN
TUESDAY, FEBRUARY 16 ,2016
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051 1
6:15 p.m. Dinner - City Council Conference Room
6:45 p.m. Call to Order of City Council Meeting - City Council Chambers
6:45 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Meeting - City Council Chambers
EXECUTIVE SESSION:
City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (portion of 185 acres owned by City) pursuant to
Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. — City Council Chambers
2. Invocation and Pledge of Allegiance: Commissioner Monica Hotelling
3. Zoning Application Z16-10, Conditional Use Permit CU15-44, and a Planned
Development Overlay PD1 5-06 (Grapevine Bluffs) — City Council and Planning and
Zoning Commission to conduct a public hearing relative to applications submitted
by JLB Realty, LLC requesting to rezone 8.853 acres from "MXU" Mixed Use
District and 10.222 acres from "CC" Community Commercial District to "R -MF"
Multi -Family District to allow a 472 unit multi -family project; a conditional use permit
FEBRUARY 16, 2016
PAGE 2
to vary from the district standards relative to density, recreational open space, front
yard setback, building height, off-street parking, and building separation; and a
planned development overlay request to deviate from, but not be limited to, unit
size, building length, and proximity to off-street parking. The subject property is
located at 3535 Corporate Drive.
4. Final Plat of Lots 1 — 8, Block 1, Wall Street Township, being a replat of Lot 1A,
Block 1, Adams Addition — City Council and Planning and Zoning Commission to
conduct a public hearing relative to an application submitted by Kosse Maykus.
The property is currently zoned "R-5.0" Zero Lot Line District and "HC" Highway
Commercial District and is located between Northwest Highway, Wall Street and
east of Austin Street.
Planning and Zoning Commission to recess to Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council to remain in session in the Council Chambers to consider published
business.
5. City Council to conduct a public hearing relative to the adoption of an ordinance
adopting the Youth Programs Standards of Care, and take any necessary action.
6. City Council to conduct a public hearing relative to the proposed 42nd Year
Community Development Grant (CDBG) Program street reconstruction project,
regarding a street reconstruction project within the 200 and 300 blocks of South
Austin Street, between Worth Street and Estill Street, and take any necessary
action.
CITIZEN COMMENTS
7. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
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8. Chief Financial Officer to present monthly financial update.
9. Consider future City Council Strategic Planning Retreat, and take any necessary
action.
FEBRUARY 16, 2016
PAGE 3
10. Consider a resolution authorizing the City to enter into a contract with Texas
Coalition for Affordable Power (TCAP) to provide the City with electric power for
the years of 2018 thru 2022, and take any necessary action.
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
11. Consider a resolution appointing Council Member Paul Slechta to the Industrial
Corporation Board. City Secretary recommends approval.
12. Consider a resolution authorizing the purchase of a sudden cardiac arrest alert
system from Physio -Control, Inc. Fire Chief recommends approval.
13. Consider declaring certain items as surplus property and authorizing their sale
through public auction. Chief Financial Officer recommends approval.
14. Consider a resolution authorizing the purchase of a Toro Groundsmaster 3380-D
mower from Professional Turf Products, L.P. through a Cooperative Purchasing
Agreement with the National Intergovernmental Purchasing Alliance. Director of
Golf recommends approval.
15. Consider a resolution authorizing the purchase of a heavy duty utility truck from
Luber -Bros. through an Interlocal Participation Agreement with The Local
Government Purchasing Cooperative (BuyBoard). Director of Golf recommends
approval.
16. Consider a resolution authorizing an annual contract, with renewals, for baseball
field material and services from MasterTurf Products and Services, Inc. Parks and
Recreation Director recommends approval.
17. Consider renewal of an annual contract for pool maintenance services with Aloha
Pool Service for City swimming pools. Parks and Recreation Director recommends
approval.
18. Consider revised license agreements for six pipeline crossings of the DART
Railroad Right -of -Way. Public Works Director recommends approval.
19. Consider renewal of an annual contract for lighting and ballasts with Facility
Solutions Group, Inc. Public Works Director recommends approval.
20. Consider the award of an informal request for quote for filter media from Unifelt
Corporation. Public Works Director recommends approval.
FEBRUARY 16, 2016
PAGE 4
21. Consider the minutes of the February 2, 2016 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
22. Zoning Application Z1 5-10 (Grapevine Bluffs) — Consider the recommendation of
the Planning and Zoning Commission and a subsequent ordinance, if applicable.
23. Conditional Use Permit CU15-44 (Grapevine Bluffs) — Consider the
recommendation of the Planning and Zoning Commission and a subsequent
ordinance, if applicable.
24. Planned Development Overlay PD15-06 (Grapevine Bluffs) — Consider the
recommendation of the Planning and Zoning Commission and a subsequent
ordinance, if applicable.
25. Final Plat of Lot 1, Block 1, Grapevine Bluffs Addition, submitted by JLB Realty,
LLC. The subject property is located at
zoned "MXU" Mixed Use District and "CC'
applicant has requested to rezone the prc
Consider the recommendation of the Plan
any necessary action.
3535 Corporate Drive and is currently
'Community Commercial District. The
perty to "R -MF" Multi -Family District —
ning and Zoning Commission and take
26. Final Plat of Lots 1 — 8, Block 1, Wall Street Township — Consider the
recommendation of the Planning and Zoning Commission and take any necessary
action.
In accordance with
I hereby certify that
Grapevine City Hall,
2016 by 5:00 p.m.
the Open Meetings Law, Texas Government Code, Chapter 551,
the above agenda was posted on the official bulletin boards at
200 South Main Street and on the City's website on February 12,
Tara Brooks, City Secretary
If you plan to attend this public meeting and you have a disability that requires special arrangements at the
meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the
meeting. Reasonable accommodations will be made to assist your needs.
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If you plan to attend this public meeting and you have a disability that requires special arrangements at the
meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the
meeting. Reasonable accommodations will be made to assist your needs.
AGENDA
CITY OF GRAPEVINE, TEXAS
•
TUESDAY, FEBRUARY 16,2016
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room
7:30 p.m. Joint Public Hearings - City Council Chambers
7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room
CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room
WAMKMAN��
Planning & Zoning Commission to conduct a briefing session to discuss all items
scheduled on tonight's agenda; No action will be taken. Each item will be
considered during the Regular Session which immediately follows the Joint Public
Hearings.
JOINT PUBLIC HEARINGS: 7:30 p.m. - City Council Chambers
2. Invocation and Pledge of Allegiance: Commissioner Monica Hotelling
3. Zoning Application Z15-10, Conditional Use Permit CU15-44, and a Planned
Development Overlay PD15-06 (Grapevine Bluffs) — City Council and Planning and
Zoning Commission to conduct a public hearing relative to applications submitted
by JLB Realty, LLC requesting to rezone 8.853 acres from "MXU" Mixed Use
District and 10.222 acres from "CC" Community Commercial District to "R -MF"
Multi -Family District to allow a 472 unit multi -family project; a conditional use permit
to vary from the district standards relative to density, recreational open space, front
yard setback, building height, off-street parking, and building separation; and a
planned development overlay request to deviate from, but not be limited to, unit
size, building length, and proximity to off-street parking. The subject property is
located at 3535 Corporate Drive. '
4. Final Plat of Lots 1 — 8, Block 1, Wall Street Township, being a replat of Lot 1A,
Block 1, Adams Addition — City Council and Planning and Zoning Commission to
conduct a public hearing relative to an application submitted by Kosse Maykus.
The property is currently zoned "R-5.0" Zero Lot Line District and "HC" Highway
Commercial District and is located between Northwest Highway, Wall Street and
East of Austin Street.
6K1WKT-Th=,,f Tv
PAGE 2
Planning and Zoning Commission to recess to Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
REGULAR SESSION: 7:30 p.m. (immediately following Joint Public Hearings) -
Planning and Zoning Commission Conference Room
NEW BUSINESS
5. Zoning Application Z15-10 (Grapevine Bluffs) - Consider the application and make
a recommendation to the City Council.
6. Conditional Use Permit CU1 5-44 (Grapevine Bluffs) - Consider the application and
make a recommendation to the City Council.
7. Planned Development Overlay PD15-06 (Grapevine Bluffs) - Consider the
application and make a recommendation to the City Council.
8. Final Plat of Lot 1, Block 1, Grapevine Bluffs Addition, submitted by JLB Realty,
LLC. The subject property is located at 3535 Corporate Drive and is currently
zoned "MXU" Mixed Use District and "CC" Community Commercial District. The
applicant has requested to rezone the property to "R -MF" Multi -Family District -
Consider the application and make a recommendation to the City Council.
9. Final Plat of Lots 1 - 8, Block 1, Wall Street Township - Consider the application
and make a recommendation to the City Council.
10. Consider the minutes of the January 19, 2015 Planning and Zoning Commission
meeting.
NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a
representative will present the recommendations of the Planning and Zoning Commission
to the City Council for consideration in the City Council Chambers.
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on February 12,
2016 by 5:00 p.m.
Tara Brooks
City Secretary
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STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council and the Planning and Zoning Commission of the City of Grapevine,
Texas met in Regular Joint Session on this the 16th day of February, 2016 in the City
Council Chambers, Second Floor, 200 South Main Street, with the following members of
the City Council present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Spencer Council Member
Mike Lease Council Member
Chris Coy Council Member
Duff O'Dell Council Member
Paul Slechta Council Member
constituting a quorum, with the following members of the Planning and Zoning
Commission:
Larry Oliver Chairman
BJ Wilson Vice Chairman
Monica Hotelling Member
Jim Fechter Member
Gary Martin Member
Beth Tiggelaar Member
Dennis Luers Member
Theresa Mason Alternate
constituting a quorum with Alternate Member Bob Tipton absent, with the following
members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 6:45 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
02/16/16
A. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (portion of 185 acres owned by City) pursuant to
Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the :
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:49 p.m. The closed session ended at 7:28 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno Rumbelow
stated there was no action necessary relative to conference with City Manager and Staff
under Sections 551.072 and 551.087, Texas Government Code.
NOTE: City Council continued with the Regular Meeting in open session in the City
Council Chambers.
CALL TO ORDER
Mayor Tate called the meeting to order at 7:36 p.m. in the City Council Chambers.
Item 2. Invocation and led the Pledqe of Alleqiance. Commissioner Hotelling gave the
invocation and led the Pledge of Allegiance.
JOINT PUBLIC HEARINGS
Item 3. Zoninq Application Z15-10, Conditional Use Permit CU15-44, and a Planned
Development Overlav PD15-06 (G�apevine Bluffs)
Mayor Tate announced he would recuse himself from this item and filed a Conflict of
Interest Affidavit with the City Secretary.
Mayor Pro Tem Freed declared the public hearing open.
Development Services Assistant Director Ron Stombaugh reported the applicant was
requesting to rezone 8.853 acres from "MXU" Mixed Use District and 10.222 acres from
"CC" Community Commercial District to "R-MF" Multi-Family District to allow a 472 unit
multi-family project; a conditional use permit to vary from the district standards relative to
density, recreational open space, front yard setback, building height, off-street parking,
and building separation; and a planned development overlay request to deviate from, but
2
02/16/16
not be limited to, unit size, building length, and proximity to off-street parking. The subject
property is located at 3535 Corporate Drive.
Applicant, Britton Church with JLB, presented the plans and answered questions from the
Planning and Zoning Commission and City Council.
Development Services Assistant Director Stombaugh and Public Works Director Stan
Laster answered questions from City Council.
Carl Young, 4113 Meadow, Grapevine, spoke in opposition to this item.
Don Mayo, 2904 Kimball Court, Grapevine, spoke in opposition to this item.
There was one letter of opposition copied to the Planning and Zoning Commission and
City Council.
Motion was made to close the public hearing.
Motion: Martin
Second: Wilson
Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Coy
Second: Lease
Ayes: Freed, Spencer, Lease, Coy, O'Dell, and Slechta
Nays: None
Abstain: Tate
Approved: 6-0-1
Mayor Tate rejoined the meeting.
Item 4. Final Plat of Lots 1 — 8, Block 1, Wall Street Township, beina a replat of Lot 1A,
Block 1, Adams Addition
Mayor Tate declared the Public Hearing open.
Public Works Director Laster presented this item. The property is located befinreen
Northwest Highway, Wall Street and east of Austin Street and is zoned "R-5.0" Zero Lot
Line District and "HC" Highway Commercial District.
No one spoke during the public hearing and there was not any correspondence to report.
Motion was made to close the public hearing.
Motion: Hotelling
Second: Tiggelaar
3
02/16/16
Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
RECESS AND RECONVENE
Mayor Tate announced the Planning and Zoning Commission would recess to the
Planning and Zoning Conference Room to consider published business.
The City Council remained in session in the Council Chambers to consider published
business.
CITY COUNCIL PUBLIC HEARINGS
Item 5. Citv Council to conduct a public hearina relative to the adoption of an ordinance
adoptinq the Youth Proqrams Standards of Care, and take anv necessarv action.
Mayor Tate declared the Public Hearing Open.
Parks and Recreation Director Kevin Mitchell presented this item and answered questions
from City Council. The Texas Legislature requires municipal day camp youth programs
for elementary age children to meet day care licensing requirements or file for an
exemption. To receive exempt status, a municipality must submit a copy of program
standards, a notice of a public hearing for the program and a copy of the ordinance
adopting the standards. All of the proposed Standards of Care included in the City of
Grapevine Parks and Recreation day camp policies and procedures were already in place
prior to this formal adoption process and have been used in the staff training process. .
Motion was made to close the public hearing.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Motion was made to approve the ordinance adopting the Youth Programs Standards of
Care.
Motion: Spencer
Second: Slechta
4
02/16/16
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2016-012
AN ORDINANCE AMENDING THE GRAPEVINE CODE OF
ORDINANCES BY ADDING SECTION 16-19, ADOPTING
THE YOUTH PROGRAMS STANDARDS OF CARE, CITY
OF GRAPEVINE, TEXAS; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE
Item 6. Citv Council to conduct a public hearina relative to the proposed 42"d Year
Communitv Development Grant (CDBG) Proqram street reconstruction proiect,
reqardinq a street reconstruction proiect within the 200 and 300 blocks of South Austin
Street, befinreen Worth Street and Estill Street, and take anv necessarv action.
Mayor Tate declared the Public Hearing Open.
Public Works Director Laster presented this item and answered questions from City
Council. The scope of the project is the reconstruction of the 200 and 300 blocks of South
Austin Street (from Worth to Estill Streets) including new curb and gutter, asphalt paving,
sidewalks on both sides of the road, handicap ramps and driveway approaches. The cost
estimate for this project, including engineering and testing, is $328,402. The CDBG 42nd
Year will fund approximately $212,000 and the City portion will be approximately
$116,402.
Motion was made to close the public hearing.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Motion was made to approve the 42"d Year Community Development Grant (CDBG)
Program street reconstruction project.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 7. Citizen Comments
Laura Jenkins, 8101 Canyon Oak Drive, North Richland Hills, spoke about her son, Roy
Adams Jr., who is in prison for the death of Officer Darren Medlin.
5
02/16/16
PRESENTATIONS .
Item 8. Chief Financial Officer to present monthly financial update.
Chief Financial Officer Greg Jordan reported the general fund, golf fund and utility fund
are projected to have a surplus this year, but the Lake Parks Enterprise Fund struggles
due to the high lake levels. Unemployment remains below the national average.
NEW BUSINESS
Item 9. Consider future Citv Council Strateaic Planninq Retreat, and take any necessary
action.
City Manager Rumbelow presented this item to Council. This 2016 Retreat is designed
to allow a process by which Council can chart a 5-10 year course for the City.
Council discussed this item and directed staff to move forward on planning the retreat.
No action was necessary.
Item 10. Consider a resolution authorizinq the Citv to enter into a contract with Texas
Coalition for Affordable Power(TCAP)to provide the Citv with electric power for the vears
of 2018 thru 2022, and take anv necessarv action.
Public Works Director Laster presented this item and answered questions from City
Council. TCAP is looking for an opportunity to lock-in prices for the five-year term of 2018
through 2022 at or below a benchmark price of $0.0410 per kWh. At this price the City
would experience a savings of $200,000 per year for five years or approximately
$1,000,000.
Motion was made to approve the resolution authorizing the contract with TCAP.
Motion: Spencer
Second: Freed
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2016-013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE TEXAS
COALITION FOR AFFORDABLE POWER, INC. (TCAP) TO
NEGOTIATE AN ELECTRIC SUPPLY AGREEMENT FOR
FIVE YEARS FOR DELIVERIES OF ELECTRICITY
EFFECTIVE JANUARY 1, 2018; AUTHORIZING TCAP TO
ACT AS AN AGENT ON BEHALF OF THE CITY TO ENTER
6
02/16/16
INTO A CONTRACT FOR ELECTRICITY; AUTHORIZING
WILLIAM D. TATE, BRUNO RUMBELOW OR JOHN S.
LASTER TO EXECUTE AN ELECTRIC SUPPLY
AGREEMENT FOR DELIVERIES OF ELECTRICITY
EFFECTIVE JANUARY 1, 2018 AND COMMITTING TO
BUDGET FOR ENERGY PURCHASES IN 2018 THROUGH
2022 AND TO HONOR THE CITY'S COMMITMENTS TO
PURCHASE POWER FOR ITS ELECTRICAL NEEDS IN
2018 THROUGH 2O22 THROUGH TCAP AND PROVIDING
AN EFFECTIVE DATE
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. No items were removed from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 11. Consider a resolution appointina Council Member Paul Slechta to the Industrial
Corporation Board.
City Secretary Tara Brooks recommended approval of a resolution to formally appoint
Paul Slechta to the Industrial Corporation Board.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2016-014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPOINTING A MEMBER TO THE
BOARD OF DIRECTORS OF THE CITY OF GRAPEVINE
INDUSTRIAL DEVELOPMENT CORPORATION AND
PROVIDING AN EFFECTIVE DATE
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02/16/16
Item 12. Consider a resolution authorizinq the purchase of a sudden cardiac arrest alert .
svstem from Phvsio-Control, Inc.
Fire Chief Darrell Brown recommended approval of a resolution authorizing the purchase
of a sudden cardiac arrest alert system for an amount not to exceed $18,000. This app
integrates with CAD and notifies trained personnel/civilians within a particular radius of a
cardiac arrest victim. Along with the notification of the location of the victim, this app will
notify them of the closest AED.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2016-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
SUDDEN CARDIAC ARREST ALERT SYSTEM FROM A
SOLE SOURCE VENDOR, PHYSIO-CONTROL WC., AND
PROVIDING AN EFFECTIVE DATE
Item 13. Consider declarinq certain items as surplus propertv and authorizinq their sale
throuqh public auction.
Chief Financial Officer Jordan recommended declaring various Christmas decorations,
utility vehicles, mowers, aerator, A/C units, portable radios, mobile computers, tablets,
monitors, desktop printers, tower computers, a pavement repair unit, hydraulic pump and
a sewer camera system as surplus and authorizing their sale through public auction.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 14. Consider a resolution authorizinq the purchase of a Toro Groundsmaster 3380-
D mower from Professional Turf Products, L.P. throuqh a Cooperative Purchasinq
Aareement with the National Interaovernmental Purchasinq Alliance.
Director of Golf Russell Pulley recommended approval of a resolution authorizing the
purchase of a mower for an amount not to exceed $23,791.07.
8
02/16/16
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2016-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
TORO GROUNDSMASTER 3380-D MOWER THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 15. Consider a resolution authorizinq the purchase of a heavv dutv utilitv truck from
Luber Bros. throuqh an Interlocal Participation Aareement with The Local Government
Purchasina Cooperative (BuvBoard).
Director of Golf Pulley recommended approval of a resolution authorizing the purchase
of a heavy duty truck for an amount not to exceed $25,678.08.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2016-017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
HEAVY DUTY UTILITY TRUCK THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 16. Consider a resolution authorizina an annual contract, with renewals, for
baseball field material and services from MasterTurf Products and Services, Inc.
Parks and Recreation Director Mitchell recommended approval of a resolution authorizing
an annual contract for baseball field material and services in an estimated amount of
$30,000. These materials and services will be ordered on an as-needed basis to continue
9
02/16/16
the reconditioning of City baseball and softball fields and replace infield material when
needed.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2016-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
MASTER SEAL PRODUCTS AND SERVICES FROM A
SOLE SOURCE VENDOR, MASTERTURF PRODUCTS
AND SERVICES INC., AND PROVIDING AN EFFECTIVE
DATE
Item 17. Consider renewal of an annual contract for pool maintenance services with
Aloha Pool Service for Citv swimming pools.
Parks and Recreation Director Mitchell recommended approval of the renewal of an
annual contract for pool maintenance services for an estimated amount of$30,000. Aloha
Pool Service will assist with all sanitization needs to comply with maintaining high public
health standards and provide scheduled cleaning of City pools and fountains. These
services include vacuuming of pool walls and floors, scrubbing and brushing, removing
debris and complete any normal repair issues that might arise.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 18. Consider revised license aqreements for six pipeline crossinqs of the DART
Railroad Riqht-of-Wav.
Public Works Director Laster recommended approval of license payments in the amount
of $5,206 for the City water and wastewater lines that cross the railroad right-of-way at
locations other than at street crossings.
Motion was made to approve the consent agenda as presented.
Motion: Lease
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02/16/16
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 19. Consider renewal of an annual contract for liqhtinq and ballasts with Facilitv
Solutions Group, Inc.
Public Works Director Laster recommended approval of an annual contract in an
estimated amount of$20,000 for the purchase of various types of lighting and ballasts on
an as-needed basis to service various City facilities.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 20. Consider the award of an informal request for quote for filter media from Unifelt
Corporation.
Public Works Director Laster recommended approval of the award for filter media in an
amount not to exceed $36,500. Filter media removes suspended solids and small
particles such as silt, grit, organic matter, algae and other micro-organisms from treated
drinking water.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 21. Consider the minutes of the Februarv 2, 2016 Reqular Citv Council meetinq.
City Secretary Brooks recommended approval of the minutes as presented.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
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02/16/16
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Mayor Tate announced Council would consider item 26 next.
Item 26. Final Plat of Lots 1 — 8, Block 1, Wall Street Township
Chairman Oliver reported the Planning and Zoning Commission voted 7-0 to approve the
final plat.
Motion was made to approve the Statement of Findings and the Final Plat of Lots 1 — 8,
Block 1, Wall Street Township.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Item 22. Zoninq Application Z15-10 (Grapevine Bluffs)
Mayor Tate announced he would recuse himself from this item and filed a Conflict of
Interest Affidavit with the City Secretary.
Chairman Oliver reported the Planning and Zoning Commission voted 6-1 to deny the
zoning application without prejudice.
Motion was made to deny zoning application Z15-10.
Motion: Coy
Second: Spencer
Ayes Spencer, Coy
Nays: Freed, Lease, O'Dell and Slechta
Abstains: Tate
Motion failed: 2-4-1
Motion was made to deny zoning application Z15-10 without prejudice.
Motion: Lease
Second: Slechta
Ayes: Freed, Spencer, Lease, O'Dell and Slechta
Nays: Coy
Abstains: Tate
Approved (to deny): 5-1-1
Item 23. Conditional Use Permit CU15-44 (Grapevine Bluffs)
Mayor Tate announced he would recuse himself from this item and filed a Conflict of ,.
Interest Affidavit with the City Secretary.
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02/16/16
Chairman Oliver reported the Planning and Zoning Commission voted 6-1 to deny the
conditional use permit without prejudice.
Motion was made to deny conditional use permit CU15-44 without prejudice.
Motion: Slechta
Second: O'Dell
Ayes: Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Abstains: Tate
Approved (to deny): 6-0-1
Item 24. Planned Development Overlav PD15-06 (Grapevine Bluffs)
Mayor Tate announced he would recuse himself from this item and filed a Conflict of
Interest Affidavit with the City Secretary.
Chairman Oliver reported the Planning and Zoning Commission voted 6-1 to deny the
planned development overlay without prejudice.
Motion was made to deny planned development overlay PD15-06 without prejudice.
Motion: Spencer
Second: Slechta � '
Ayes: Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None '
Abstains: Tate
Approved (to deny): 6-0-1
Item 25. Final Plat of Lot 1, Block 1, Grapevine Bluffs Addition
Mayor Tate announced he would recuse himself from this item and filed a Conflict of
Interest Affidavit with the City Secretary.
Chairman Oliver reported the Planning and Zoning Commission voted 6-1 to deny the
final plat.
Motion was made to deny the final plat of Lot 1, Block 1, Grapevine Bluffs Addition.
Motion: Slechta
Second: O'Dell
Ayes: Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Abstains: Tate
Approved (to deny): 6-0-1
ADJOURNMENT
Motion was made to adjourn the meeting at 9:19 p.m.
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02/16/16
Motian: Spencer
Secand: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
Passed and Approved by the City Council of the City of Grapevine, Texas on this the 1 st
day of March, 2016.
APPROVED:
William D. Tate
Mayor
ATTEST:
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Tara Brooks �'� i�
City Secretary i'� i a
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