HomeMy WebLinkAboutItem 19 - Pavement AnalysisMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JULY 18, 2023
SUBJECT: PAVEMENT ANALYSIS SERVICES
RECOMMENDATION: City Council to consider approving a contract for the purchase of
pavement analysis services from Roadway Asset Services, LLC for the
Public Works department and an ordinance appropriating the funds.
FUNDING SOURCE: Upon approval of the above recommendation funds will be available in the
Capital Projects Streets Fund in the estimated amount of $170,000.
BACKGROUND: These services are for the assessment and analysis of the conditions of
the City of Grapevine roadway and sidewalk network. This information will
be used to generate a five year capital management program for roadway
maintenance. The City undertook a similar effort (for the roadway network)
in 2017 and was pleased with the guidance it provided staff in
implementing our annual paving work plans. This project also will provide
both a sidewalk inventory and condition assessment as we seek to
improve pedestrian access on the arterial network..
Staff is requesting funding in the amount of $170,000 to cover the contract
cost of $151,394 and a 10% contingency of $15,139.40 for a total of
$166,533.40 (rounded to $170,000).
This purchase will be made in accordance with an existing interlocal
agreement with Houston -Galveston Area Council (H-GAC) as allowed by
Texas Local Government Code, Chapter 271 and Texas Government
Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to
Roadway Asset Services. The Public Works and Purchasing staff
reviewed the contracts for departmental specification compliance and
pricing and determined that the contracts would provide the best products
and pricing for meeting the needs of the City.
Staff recommends approval
ORDINANCE NO. 2023-037
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF THE ESTIMATED AMOUNT OF $170,000 IN THE
CAPITAL PROJECT STREET FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to complete the
assessment and analysis of the conditions of the City of Grapevine roadway and sidewalk
network; and
WHEREAS, funding is available in the Capital Project Street Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes an estimated amount of
$170,000 to be appropriated from the Capital Project Street Fund to complete the
assessment and analysis of the conditions of the City of Grapevine roadway and sidewalk
network.
Section 3. That a copy of the revised FY 2022-2023 Annual Budget document
shall be kept on file in the office of the City Secretary.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 18th day of July, 2023.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2023-037 2