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Home My WebLink About2023-07-19 Regular Meeting YaY AGENDA GRAPEVINE HERITAGE FOUNDATION MEETING Wednesday, July 19, 2023 at 5:00 p.m. 2nd Floor Board Room Grapevine Convention & Visitors Bureau 636 South Main Street Grapevine, Texas 76051 1. Call to Order of Regular Meeting — Chair Melva Stanfield Citizen Comments - Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation Board under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with staff. A member of the public may address the Board regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chairman or upon the consent of the Board. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. 2. Welcome — Melva Stanfield 3. Consider the Minutes of the June 21, 2023 Regular Meeting 4. Old Business A. Membership Report— David Klempin B. Sponsorship Report — Balla Wright C. Nash Farm Report — Melva Stanfield D. Report on GHF Brochure — Frances Jensen E. Report on GHF 2024 Calendar Committee —Wendy Nelson 5. New Business A. Nash Farm 2024 calendar of events, review and take any necessary actions — Cody Scallions 6. Distribution of Liaison Reports A. Grapevine Convention and Visitors Bureau Liaison Report — Paul W. McCallum B. City Council Report — Grapevine Heritage Foundation Council Liaison Duff O'Dell 7. Adjournment The next meeting of the Grapevine Heritage Foundation Advisory Board will be at held on Wednesday, August 16, 2023 at 5:00 pm at the Grapevine Convention & Visitors Bureau, 2nd Floor Boardroom, 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and have a disability requiring special arrangements, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Meeting agenda was prepared and posted by the 1 4th day of July, 2023 at 5:00 pm. (ci i Di�a v 4ikli e�m p I n, Manager, Heritage Programs & Preservation July 19, 2023 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation (GHF) held their regular scheduled monthly meeting at 5:00 p.m. on Wednesday, July 19, 2023 in the 2nd Floor CVB Boardroom of the Grapevine Convention & Visitors Bureau, 636 South Main Street, Grapevine, Texas 76051. Present were: Stanfield Chairman Bally Wright Treasurer Frances Jensen Vice-Chairman Wendy Nelson Secretary Austin Kellerman Board Member Duff O'Dell City Council Liaison The above constitutes a quorum, Absent was: David Stine Board Member Sue Franks Board Member Courtney Fray Board Member With the following Convention & Visitors Bureau staff present: Paul W McCallum Executive Director Chris Laugenour Managing Director of Operations Cody Scallions Manager Museums & Education David Klempin Heritage Preservation Programs Manager Kayce Vanderpool Heritage Preservation Programs Secretary Citizen in attendance: Stephanie Wright 1. CALL TO ORDER AND CITIZEN COMMENTS Chairman Melva Stanfield called the meeting to order at 5:01 p.m. Citizen Comments - There were no citizen comments registered. Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Advisory Board is restricted in discussing or taking any action during Citizen Comments. No Citizens Comments were made. 2. WELCOME Chairman Stanfield welcomed the CV B staff, GHF Board members and she introduced newly appointed board member Stephanie Wright, and said that next month she would be sworn in. 1 GHF Minutes July 19,2023 July 19, 2023 3. MINUTES FOR APPROVAL Chairman Stanfield suggested we approve the Minutes from the June 21,_2023 meeting. Balla Wright made a motion to approve the Minutes as written from the June 21, 2023 regular meeting, Frances Jensen seconded the motion. Motion to approve the Minutes as written passes with a vote of: Ayes: 5 (Stanfield, Wright, Jensen, Nelson, Kellerman) Nays: 0 one 4. OLD BUSINESS A. Membership Report— David Klempin David Klempin presented the membership report. The current active membership has 165 active members. The June donations total $400.00. B. Sponsorship Report— Balla Wright Bells Wright reported the Sponsorship is currently at $22,750.00. C. Nash Farm Report— Melva Stanfield Melva Stanfield reported that June's First Friday "Music Makers" was attended by 140; 16 tours have brought in 687 students; Dairy Day had 159 participants; Homeschool day had 70 attendees; Casual visitation for June was 872 bringing it to a total of 1928 visitors. Nash Farm had 149 volunteer hours logged. July's First Friday theme was "Secrets of the Museum" it was attended by 108 people; 1 tour brought 105 students; the Ice Cream Social had 267 guests; Homeschool day had 51 attendees and 2 large groups were rescheduled due to a Heat Advisory; 5 more tours are expected with 220 paid admissions; Casual visitation for June to date is 299. Chairman Stanfield said the Ice Cream Social was good, and hats off to the ice cream makers and said there were many great flavors. Cody Scallions said that June and July are the slowest months for attendance due to the summer heat. D. Grapevine Heritage Foundation Brochure Report— Frances Jensen Frances Jensen reported that the brochure just needs tweaking and to be populated with photos. David Klempin and Sallie Andrews are working on the photo selection. She said that there would be a brief meeting following the board meeting. E. 2024 Calendar Committee Report—Wendy Nelson Wendy Nelson reported they have laid out the design and picked the theme and the pictures and are waiting on staff for the verbiage and has plans to have it ready in the fall. 5. NEW BUSINESS 2 GHF Minutes July 19,2023 July 19, 2023 David le pin said he sent an email to the GHF Board Members with the information on the PastForwand National Preservation Conference that will be held in Washington D.C. on November 8, 9 and 10, 2023. Registration is now open, if anyone is interested in going they should contact David Klempin to get registered. Duff O'Dell asked about plans for the Solar Eclipse. Mr. Scallions said that they are gearing the experience to how they historically celebrated an eclipse and are planning some small activities and crafts for the eclipse. Nash Farm staff has 2 ideas in mind for the eclipse event and are researching to find more fun ideas, Cody Scallions provided a copy of the proposed Nash Farm 2024 calendar of events for review. He announced the First Fridays are being reduced to 9 Fridays at $5. per person. The months cut, were due to the historically low attendance and the cost to host each event. Home School (HSD) days are reduced to 2 exclusive HS days specialized for the HS student's curriculum and also combining adding to the First Friday educational programming to make it a more enriching program for all. Frances Jensen asked, how did they come up with dates for Home School Days? Cody said that they looked back at previous HSD to see which dates were best attended and most cost effective. Cody Scallions is planning to have workshops and appreciation days for volunteers to provide historical education, training and give back to the community. ® UAISON REPORTS A. Grapevine Convention and Visitors Bureau Liaison Report— Paul W. McCallum Mr. McCallum gave a report on the 1905 Nash Farm Barn roof restoration. The barn will be getting a new wood shingle roof, it will begin on Tuesday, July 25, 2023. The Community Impact Newspaper will get media coverage on the farm to share the story with the community. We are planning to have a Fire Suppression System installed in the barn and the museum. We are expecting three quotes before proceeding. A Grant from festival proceeds would cover the cost of these improvements. Next week Tuesday, July 25, 2023 at 10:00 AM, is our Christmas in July launch, to start sales for the North Pole Express (with 128 runs) and all thing Christmas, along with the Palace and Lancaster events, Ice Skating Rink, the Elf Pass Ports and more. The Gaylord Texan ICE events will go on sale also. The ItalianCarFest is progressing and we have secured a Sponsorship from Boardwalk Auto Group — Piano TX This is good for Nash Farm and will help expand the attendance of first- time visitors. The GrapeFest team and the steering committee are meeting regularly and developing new events and activities for the festival scheduled for September 14, 15, 16 and 17, 2023. The signing of the Sister City Accord with Barossa Valley in South Australia will be held Saturday, September 16, at Liberty Park, along with a formal dinner with the Barossa Valley Delegates along with Sister City Delegates from Scotland and Mexico. We look forward to 3 GHF Minutes July 19,2023 July 19, 2023 developing a relationship with the South Australia Consul-General in Houston, Texas to develop business opportunities. Joe Thompson and the sales team are doing a fabulous job selling Grapevine hotels and convention business, bringing corporations and groups to Grapevine. In the most recent Star Report, Grapevine is leading the Metroplex in Hotel rates, with occupancy rate of 82% across all hotels. This puts Grapevine at the top of the market. The sales team is aggressively incentivizing the group meetings business to increase bookings. B. City Council Liaison Update — Duff O'Dell Councilwoman Duff O'Dell announced that Council voted on the new board and congratulated Frances Jensen and Courtney Fray being reappointed and welcomed Stephanie Wright to be sworn in next month. She also reported the attendance is exceeding expectations at the new Meow Wolf Experience that just opened at Grapevine Mill's all. She described it as an intense artistic emersion, like walking into a painting. This is bringing additional economic intensity to the City with more new, unique and innovative businesses wanting to move to Grapevine. The council will have a workshop August 8 th to review the budget for the up coming year. The next regular meeting of the Grapevine Heritage Foundation is scheduled for August 16, 2023. 7. ADJOURNMENT At 5:41 p.m. Francis Jensen made a motion to adjourn the meeting, Balla Wright seconded the motion. The meeting was adjourned at 5:41 p.m. with the following vote: Ayes, 5 (Stanfield, Wright, Jensen, Nelson, Kellerman) Nays: 0 one PASSED AND APPROVED AUGUST 16, 2023 MINUTES BY THE GRAPEVINE HERITAGE FOUNDATION, ON THIS THE 16TH DAY OF AUGUST, 2023. APPROVED: Al f IRMAN ATTEST: lft&A 4"ECRETARY 4 GHF Minutes July 19,2023