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HomeMy WebLinkAbout2013-10-15 Joint MeetingAGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, OCTOBER 15, 2013 AT 6:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER Update on Public Safety Building. 2. Update on Nash Farm. FTITI 111111611 FUN NA _ MI If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 11th day of October, 2013 at 5:00 p.m. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 15th day of October, 2013 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary • •oil a Mayor Tate called the workshop to order at 6:18 p.m. City Manager Bruno Rumbelow stated Staff had been working with Brinkley Sargent to develop the Public Safety Building elevations and then turned the presentation over to Hal Sargent who gave an overview of the project. Mr. Sargent reviewed the current site, surrounding development, the existing detention pond, public access, site analysis, building facades and materials. Following discussion, it was the consensus of Council to include historic architectural features on the building, to revise the concept of slanted walls on the court building and to utilize a darker color pallet for the building. There was no formal action taken by the City Council. 0 'IM CVB Executive Director P.W. McCallum provided an update on the signing of the Nash Farm land use restrictions and stated that Staff was requesting input relative to the future fencing of Nash Farm. Mr. McCallum reviewed the Farm's site plan showing the proposed areas to be fenced. Following discussion on the height of the proposed fence, it was the consensus of Council that the height of the new fence not exceed the height of the existing fence. 10/15/13 There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:29 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of November, 2013. F-Aysta-411 J4 91 Brown Cit"ecretary 2 FAr William D. Tate 1 04, x Mayor I 'RIEW'A AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, OCTOBER 15, 2013 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET EXECUTIVE SESSION City Council to conduct a closed session relative to: 01 WIM, lull I A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. W91116111[jo, If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 11th day of October, 2013 at 5:00 p.m. AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, OCTOBER 15, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Gary Martin JOINT PUBLIC HEARINGS City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU13 -18 submitted by Marcus Schwartz (American Express Lounge) requesting a conditional use permit for the possession, storage, retail sale and on- premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant. The subject property is located at 1000 International Parkway, Terminal D, Columns K.5/4.0 and is zoned "GU" Governmental Use District. 2. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU13 -20 and Planned Development Overlay P13 -01 submitted by Betts Hoover (Microland America). The conditional use application requests an outdoor commercial amusement and a planned development overlay to include but not be limited to deviation from the front yard landscape setback area. The subject property is located at 2451 West Grapevine Mills Circle and is zoned "CC" Community Commercial District Regulations. 3. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU13 -23 submitted by Pacheco Koch Consulting Engineers (Grapevine Hyundai /Subaru) requesting a conditional use permit for an automotive dealership with sales and service of new and used vehicles, two 40 -foot pylon signs and an increase in building height to 25 feet. The subject property is located at 440 West State Highway 114 and is zoned "HC" Highway Commercial District. 4. City Council and Planning & Zoning Commission to conduct a public hearing relative to the application filed by the Grapevine Chamber of Commerce for the final plat of i Lots 1 R and 2, Block 1, Texas Bank, being a replat of Lot 1, Block 1, Texas Bank Addition. The subject property is located on the southeast corner of Main and Vine j Streets and is zoned "PO" Professional Office District Regulations. 5. City Council and Planning & Zoning Commission to conduct a public hearing relative to the application filed by Marilynn Wilson for the final plat of Lots 4 -R1 and 4 -R2, Block 2, Druid Hills, being a replat of Lot 4 -R, Block 2, Druid Hills. The subject property is located at 3461 Blueberry Lane and is zoned "R -20" Single Family District Regulations. Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission j Meeting Agenda was prepared and posted on this the 11th day of October, 2013 at 5:00 p.m. AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, OCTOBER 15, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS PRESENTATION 6. Sister City report and gift presentation from the Krems, Austria mission. NEW BUSINESS 7. Consider additional funding for participation with the Texas Department of Transportation (TxDOT) in the acquisition of right -of -way for the State Highway 121 Section 13 Improvements, authorizing Staff to issue additional funds to TxDOT and take any necessary action. 8. Consider entering into a Credit Sales Agreement with the Trinity River Mitigation Bank, LP to mitigate the environmental impact of the Rustic Drive Culvert Project, authorizing Staff to execute the agreement and take any necessary action. 9. Consider awarding a construction contract for the Mustang Water Tower Inline Pump Project to A. Uptergrove Company, Inc., authorizing a project contingency, authorizing Staff to execute the contract and take any necessary action. 10. Consider an ordinance approving Atmos Energy Mid -Tex Division's first annual Rate Review Mechanism (RRM) rate increase under the renewed RRM tariff and take any necessary action. 11. Consider a resolution authorizing an annual contract for emergency medical services (EMS) billing and collection services with Digitech Computer, Inc. through an Interlocal Cooperative Agreement with the City of Plano, Texas and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 12. Consider a one -year extension of Conditional Use Permit CU12 -24 (RaceTrac) for property located at 3955 Grapevine Mills Parkway. Development Services Director recommends approval. 13. Consider a one -year extension of Special Use Permit SU12 -05 (Oncor Substation) for property located at 1095 Texan Trail. Development Services Director recommends approval. 14. Consider a resolution authorizing the purchase of a pavilion for Dove Park from The PlayWell Group, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Parks & Recreation Director recommends approval. 15. Consider renewal of an annual contract for the purchase of fire fighter uniforms from GST Public Safety Supply, LLC through an Interlocal Agreement with the City of Bedford, Texas. Fire Chief recommends approval. 16. Consider renewal of an annual sole source contract with Gear Cleaning Solutions, LLC for the inspection and repairs of protective clothing for the Fire Department. Fire Chief recommends approval. 17. Consider renewal of the contract with SIRSI Corporation for the Library ILS computer system. City Manager recommends approval. 18. Consider renewal of an annual contract for pavement stabilization with Nortex Concrete Lift and Stabilization, Inc. through an Interlocal Agreement with the City of Grand Prairie, Texas. Public Works Director recommends approval. 19. Consider an Interlocal Agreement with the City of Fort Worth for continued participation in the Environmental Collection Center and Household Hazardous Waste Program and authorizing the City Manager to execute the agreement. Public Works Director recommends approval. 20. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23 -34 Turns Prohibited, to prohibit U -turns on westbound College Street between Drexel Drive and Pebblebrook Drive, and to prohibit left turns from the Drop -Off Area Exit driveway located east of Pebblebrook Drive to eastbound College Street. Public Works Director recommends approval. 21. Consider award of a quote for an annual contract with Red River Medical Institute for an emergency medical continuing education program. Fire Chief recommends approval. 22. Consider an Adopt -An -Area Agreement with Cori Kelly, REALTOR for Acorn Woods Park located off of Oak Grove Loop South. Parks & Recreation Director recommends approval. 23. Consider approval of the City Investment Policy pursuant to the provisions of the Public Funds Investment Act, Chapter 2256, Texas Government Code. Administrative Services Director recommends approval. 24. Consider the minutes of the October 1, 2013 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 25. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU13 -18 (American Express Lounge) and a subsequent ordinance, if applicable. 26. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU13 -20 (Microland America) and a subsequent ordinance, if applicable. 27. Consider the recommendation of the Planning & Zoning Commission relative to Planned Development Overlay PD13 -01 (Microland America) and a subsequent ordinance, if applicable. 28. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU13 -23 (Grapevine Hyundai /Subaru) and a subsequent ordinance, if applicable. 29. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lots 1 R and 2, Block 1, Texas Bank and take any necessary action. 30. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lots 4 -R1 and 4 -R2, Block 2, Druid Hills and take any necessary action. Fj93[oilU -.1 a If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 11th day of October, 2013 at 5:00 p.m. AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, OCTOBER 15, 2013 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1 Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the October 15, 2013 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 11th day of October, 2013 at 5:00 p.m. AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, OCTOBER 15, 2013 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET I IZITITA 1. Consider Conditional Use Application CU13 -18 (American Express Lounge) and make a recommendation to the City Council. 2. Consider Conditional Use Application CU13 -20 (Microland America) and make a recommendation to the City Council. 3. Consider Planned Development Overlay PD13 -01 (Microland America) and make a recommendation to the City Council. 4. Consider Conditional Use Application CU13 -23 (Grapevine Hyundai /Subaru) and make a recommendation to the City Council. 5. Consider the final plat of Lots 1 R and 2, Block 1, Texas Bank and make a recommendation to the City Council. 6. Consider the final plat of Lots 4 -R1 and 4 -R2, Block 2, Druid Hills and make a recommendation to the City Council. 7. Consider the minutes of the September 17, 2013 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 11th day of October, 2013 at 5:00 p.m. Jc C STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 15th day of October, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Herbert Fry Betty "BJ" Wilson Monica Hotelling Jim Fechter Gary Martin Beth Tiggelaar Theresa Mason Vice Chairman Member Member Member Member Member Alternate constituting a quorum, with Chairman Larry Oliver and Commissioner Dennis Luers absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:39 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Gary Martin delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU13-18 AMERICAN EXPRESS LOUNGE Mayor Tate declared the public hearing open. 10/15/13 Planning and Development Manager Ron Stombaugh stated that Conditional Use Application CU1 3-18 had been submitted by Marcus Schwartz (American Express Lounge) requesting a conditional use permit for the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant. The subject property is located at 1000 International Parkway, Terminal D, Columns K.5/4.0 and is zoned "GU" Governmental Use District. Mr. Marcus Schwartz and Mr. Shawn Sands requested favorable consideration of the application. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, Martin, Tiggelaar & Mason Nays: None Absent: Oliver & Luers Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None I In 111 DIF-3 k1i I 1 :4 RE FRIFF11111! TRIM 1111 iiiiiiiii�illi 111131 1111 1 NOW Planning and Development Manager Stombaugh stated that Conditional Use Application CU13-20 and Planned Development Overlay PD13-01 had been submitted by Betts Hoover (Microland America). The conditional use application requests a permit for an outdoor commercial amusement for a miniature railroad exhibit and miniature botanical and bonsai garden and a planned development overlay to include but not be limited to deviation from the front yard landscape setback area. The subject property is located at 2451 West Grapevine Mills Circle and is zoned "CC" Community Commercial District Regulations. Mr. Stombaugh advised the applicant proposes to develop an 18,226 square foot building featuring an open air trainscape exhibit, retail store, event room and interactive children play area with an outdoor miniature botanicals exhibit on the 3.90 acre property. Total parking being provided is 120; 113 spaces are required. The planned development overlay is required for the applicant to develop the site as intended relative to the front yard landscape setback (10 feet) being utilized for paving and vehicle use areas. K 10/15/13 Mr. Grant Herrell requested favorable consideration of the application, and stated the applicant proposed adding landscaping between the subject property and adjacent properties as a buffer; utilizing an off -site construction area to reduce noise and traffic; and re- routing of water run -off into the City's drainage system. Civil Engineer John Blacker and Mr. Herrell answered questions from the Council and Commission relative to landscaping, the scale of the inside and outside train exhibits, construction time and hours of operation. Mayor Tate invited guests present to comment regarding the application. The following persons spoke in opposition to the application citing an increase in noise, trash, traffic, height and appearance of the building's fagade, sustainability of the venue and inadequate parking: Mr. Paul Herrbold, 2614 Eagle Circle; Ms. Judy Herrbold, 2614 Eagle Circle (registered but declined to speak); Ms. Mary Ann Higgins, 2610 Eagle Circle and Mr. Jon Briggs, 2618 Linkside Drive. The Council and Commission were provided copies of the one letter of support and four letters of opposition from property owners within the notification area and two letters of opposition from citizens outside the notification area. Commissioner Wilson, seconded by Commissioner Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, Martin, Tiggelaar & Mason Nays: None Absent: Oliver & Luers Council Member Freed, seconded by Mayor Pro Tern Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU13 -23 GRAPEVINE HYUNDAI /SUBARU Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh stated that Conditional Use Application CU13 -23 had been submitted by Pacheco Koch Consulting Engineers (Grapevine Hyundai /Subaru) requesting a conditional use permit for an automotive dealership with sales and service of new and used vehicles, two 40 -foot pylon signs and an increase in building height to 25 feet. The subject property is located at 440 West State Highway 114 and is zoned "HC" Highway Commercial District. Ms. Missy Monier requested favorable consideration of the application and stated there would be no light spill into the adjacent neighborhood, no after hours deliveries, no outdoor speakers and that all repairs and services would be performed indoors. Ms. Monier 3 10/15/13 answered that the applicant would be amenable to providing additional landscape screening to the north of the property and that each dealership required their own pylon sign but would consider joint signage. Planning and Development Manager Stombaugh reviewed the history of the subject tract. Discussion ensued relative to property use. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of concern was copied to the Council and Commission. Commissioner Hotelling, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, Martin, Tiggelaar & Mason Nays: None Absent: Oliver & Luers Council Member Stewart, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Mayor Tate declared the public hearing open. Engineering Manager John Robertson reported that an application had been filed by the Grapevine Chamber of Commerce for the final plat of Lots 1 R and 2, Block 1, Texas Bank, being a replat of Lot 1, Block 1, Texas Bank Addition. The 2.6464 acre property is located on the southeast corner of Main and Vine Streets and is zoned "PO" Professional Office District Regulations. The subject property is being platted into two lots. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Abstain: Mason Absent: Oliver & Luers CI 10/15/13 Council Member Lease, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None DRUID HILLS, REPLAT OF LOT 4-R, BLOCK 2, DRUID HILLS Mayor Tate declared the public hearing open. Engineering Manager Robertson reported that an application had been filed by Marilynn Wilson for the final plat of Lots 4-R1 and 4-R2, Block 2, Druid Hills, being a replat of Lot 4-R, Block 2, Druid Hills. The 1.962 acre property is located at 3461 Blueberry Lane and is zoned "R-20" Single Family District Regulations. The subject property is being platted to subdivide the lot into two lots for the construction of a single family home on Lot 4-R2. Mr. Stombaugh addressed Council's question on the 30-foot building setback by stating that was the setback being proposed by the applicant. Mayor Tate invited guests present to comment regarding the application. Mr. Matt Carnes, 3417 Lookout Court, spoke in support of the application and it was noted there was no correspondence to report. Commissioner Martin, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, Martin, Tiggelaar & Mason Nays: None Absent: Oliver & Luers Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. 9 10/15/13 ff���111111111021 There were no Citizens Comments. NOTE: Mayor Tate commended the Grapevine Fire Department and surrounding agencies for their actions in responding to the Enclave Apartment fire on October 12th. ITEM 6. PRESENTATION, SISTER CITY MISSION Council Member Mike Lease, delegate of the Sister City Program's Krems, Austria mission, gave an overview of the mission conducted September 19-26. Mr. Lease stated the delegation met with Burgermeister Reinhard Resch along with two former Burgermeisters who were instrumental in developing the Grapevine/Krems program which allows an educational and culture exchange, viticultural (grape-growing) school experience and high school exchange programs. Planning meetings were attended for the July 2014 Trachtenkapelle Rossatz (traditional Austrian band) visit to Grapevine. During the mission visit, the delegation presented Grapevine's gift of a Texas pecan pie to Burgermeister Resch and Council Member Lease then presented Burgermeister Resch's special treats to the Council. ITEM 7. APPROVE ADDITIONAL FUNDING PARTICIPATION, STATE HIGHWAY 121 SECTION 13 IMPROVEMENTS PROJECT Assistant Public Works Director Scott Dyer presented an additional funding for participation with the Texas Department of Transportation (TxDOT) for acquisition of right-of-way for the State Highway 121 Section 13 Improvements and requested authorization for Staff to issue additional funds to TxDOT in the amount of $149,834.20. Phase I of the project has been successful in removing the main lane traffic from the at-grade signalized crossings, however, it limits access to surrounding commercial areas. Phase 11 provides full access to Grapevine Mills Mail and the impacted commercial areas through the use of several braided ramps. The additional funding participation is to cover increased right-of-way acquisition costs. Council Member Spencer, seconded by Mayor Pro Tern Wilbanks, offered a motion to approve the additional funding participation. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 8. TRINITY RIVER MITIGATION BANK CREDITS, RUSTIC DRIVE CULVERT PROJECT Assistant Public Works Director Dyer requested authorization to enter into a Credit Sales Agreement with the Trinity River Mitigation Bank, LP in the amount of $98,000.00 to mitigate the environmental impact of the Rustic Drive Culvert Project and authorization for Staff to execute the agreement. Under the terms of the approved U.S. Army Corps of R 10/15/13 Engineers' Section 404 Permit, the City is required to provide compensatory mitigation for the unavoidable adverse environmental impacts as a result of the drainage improvements j to the Rustic Drive drainage channel. Council Member Freed, seconded by Council Member Lease, offered a motion to approve the credit sales agreement. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 9. AWARD CONSTRUCTION CONTRACT, MUSTANG WATER TOWER INLINE PUMP PROJECT Assistant Public Works Director Dyer recommended approval to award a construction contract for the Mustang Water Tower Inline Pump Project to A. Uptergrove Company, Inc. in the amount of $197,540.00, authorizing a project contingency in the amount of $15,000.00 and authorization for Staff to execute the contract. The pump station project will improve water quality and allow Staff to cycle the water in the tower while maintaining water pressure to the highest elevations in the City. Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to approve the construction contract award. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 10. ORDINANCE, ATMOS ENERGY MID -TEX DIVISION'S FIRST ANNUAL RATE REVIEW MECHANISM (RRM) RATE INCREASE Assistant City Manager Jennifer Hibbs presented an ordinance approving Atmos Energy Mid -Tex Division's first annual Rate Review Mechanism (RRM) rate increase under the renewed RRM tariff for natural gas base rates. Atmos originally filed a system -wide rate increase requesting $22.7 million and agreed to the $16.6 million settlement, which is $11 million less than Atmos would have been entitled to under a Gas Reliability Infrastructure Program "GRIP" filing. The settlement will result in a $0.74 monthly increase on the average residential bill. Calculations for this increase are based on consumption and do not affect the fixed monthly portion of the bill, and only relate to the distribution of gas not to the cost of gas. The Council Utility Committee and City Attorney reviewed the proposed ordinance. Council Member Freed, seconded by Council Member Stewart, offered a motion to approve the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None rA 10/15/13 • • •' • i t i le • • • • ! .. . i• ..• i t • t �• � a • t . ITEM 11. RESOLUTION AUTHORIZE EMERGENCY MEDICAL SERVICES BILLING AND COLLECTION SERVICES ANNUAL CONTRACT Controller Karen Walker recommended approval of a resolution authorizing an annual contract for emergency medical services (EMS) billing and collection services with Digitech Computer, Inc. in an annual estimated amount of $82,000.00 through an Interlocal Cooperative Agreement with the City of Plano, Texas. The initial contract is for a one -year period with two optional, one -year renewals. Council Member Freed, seconded by Council Member Coy, offered a motion to approve the annual contract. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -89 n. 10/15/13 COLLECTION SERVICES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Mayor Tate announced Item 23 Investment Policy had been removed by Staff and would be presented at a future meeting. Item 12. Extend Conditional Use Application CU12 -24 RaceTrac Development Services Director recommended approval of the one -year extension to Conditional Use Application CU12 -24 filed by Adams Engineering (RaceTrac) for a conditional use permit to establish a planned commercial center with the possession, storage, retail sale and off - premise consumption of alcoholic beverages (beer and wine only) in conjunction with a convenience store, gasoline sales and outside dining. The subject property is located at 3955 Grapevine Mills Parkway and is zoned "CC" Community Commercial District Regulations. The extension will expire on July 17, 2014. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Extend Special Use Permit SU12 -05 Oncor Substation Development Services Director recommended approval of the one -year extension of Special Use Permit SU12 -05 filed by Masterplan ( Oncor Substation) for a special use permit for a public utility distribution facility and equipment. The subject property is located at 1095 Texan Trail and is zoned "LI" Light Industrial District. Oncor Electric Delivery is unable to close on the subject property until improvements to Old Dallas Road are completed and then accepted by the City. The extension will expire on January 15, 2015. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 14. Resolution, Authorize Dove Park Pavilion Purchase M 10/15/13 Parks & Recreation Director recommended approval of a resolution authorizing the purchase of a pavilion for Dove Park from The PlayWell Group, Inc. in an amount not to exceed $45,564.46 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-90 A I A IN _1103VIA 11s] I Zlev-11 0 1 R Item 15. Renew Fire Fiqhter Uniforms Annual Contract Fire Chief recommended approval to renew an annual contract for the purchase of fire fighter uniforms from GST Public Safety Supply, LLC in the budgeted amount of $40,000.00 through an Interlocal Agreement with the City of Bedford, Texas. This is the second annual renewal of the three optional, one-year renewals available. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 16. Renew Inspection and Repairs of Protective Clothing Sole Source Annual Contract Fire Chief recommended approval of the renewal of a sole source annual contract with Gear Cleaning Solutions, LLC in the estimated budgeted amount of $16,000.00 for the inspection and repairs of protective clothing for the Fire Department. This is the first renewal of the four optional, one-year renewals available. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 10 10/15/13 Item 17. Renew Library ILS Computer System Contract City Manager recommended approval of the renewal of the contract with SIRSI Corporation for the Library ILS computer system in an amount not to exceed $51,523.12. The renewal is for a one -year period and expires September 30, 2014. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 18. Renew Pavement Stabilization Annual Contract Public Works Director recommended approval to renew the annual contract for pavement stabilization with Nortex Concrete Lift and Stabilization, Inc. in the budgeted amount of $100,000.00 through an Interlocal Agreement with the City of Grand Prairie, Texas. This is the second annual renewal of the four optional, one -year renewals available. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 19. Approve Interlocal Agreement, Environmental Collection Center and Household Hazardous Waste Program Public Works Director recommended approval of an Interlocal Agreement with the City of Fort Worth for continued participation in the Environmental Collection Center and Household Hazardous Waste Program and authorization for the City Manager to execute the agreement. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 20. Ordinance, Amend Chapter 23 Traffic, Section 23 -34 Turns Prohibited on College Street Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23 -34 Turns Prohibited, to prohibit U -turns on westbound College Street between Drexel Drive and Pebblebrook Drive, and to prohibit Gil 10/15/13 left turns from Cannon Elementary's Drop -Off Area Exit driveway located east of Pebblebrook Drive to eastbound College Street. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -46 OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 21 Award Quote for Emergency Medical Continuing Education Program Annual Contract Fire Chief recommended approval to award a quote for an annual contract with Red River Medical Institute in an amount not to exceed $26,400.00 for an emergency medical continuing education program. The initial contract is for a one -year period with three, one - year optional renewals. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 22 Approve Adopt -An -Area Agreement Acorn Woods Park Parks & Recreation Director recommended approval of an Adopt -An -Area Agreement with Cori Kelly, REALTOR for Acorn Woods Park located off of Oak Grove Loop South. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: im 10/15/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 23. City Investment Policy Mayor Tate announced that consideration of the City Investment Policy had been removed from the Consent Agenda by Staff and would be presented at a future Council meeting. No formal action was taken by the City Council. Item 24. Consideration of Minutes City Secretary recommended approval of the minutes of the October 1, 2013 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 25. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATON CU13 -18 AMERICAN EXPRESS j LOUNGE Vice Chairman Fry reported the Planning & Zoning Commission voted 7 -0 for approval of Conditional Use Application CU13 -18 filed by Marcus Schwartz (American Express Lounge) granting a conditional use permit for the possession, storage, retail sale and on- premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant. The subject property is located at 1000 International Parkway, Terminal D, Columns K.5/4.0 and is zoned "GU" Governmental Use District. Council Member Freed, seconded by Mayor Pro Tern Wilbanks, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -47 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU13 -18 FOR THE POSSESSION, STORAGE, RETAIL SALE AND ON- PREMISE 13 10/15/13 •' . .•'•'• �' • i i i • ' l• ' 11i It . A l` ITEM 26. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -20 MICROLAND AMERICA Vice Chairman Fry reported the Planning & Zoning Commission voted 7 -0 for approval of Conditional Use Application CU 13-20 filed by Betts Hoover (Microland America) with the stipulation that hours of operation be limited to Monday- Saturday from 9 a.m. to 9 p.m. and on Sunday from Noon to 9 p.m. The conditional use permit is for an outdoor commercial amusement for a miniature railroad exhibit and miniature botanical and bonsai garden. The subject property is located at 2451 West Grapevine Mills Circle and is zoned "CC" Community Commercial District Regulations. Council Member Coy, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and stipulation, and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -48 .� • • . •� • s•• • ` �' M] 10/15/13 ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 27. PLANNING & ZONING COMMISSION RECOMMENDATION PLANNED DEVELOPMENT OVERLAY PD13 -01 MICROLAND AMERICA Vice Chairman Fry reported the Planning & Zoning Commission voted 7 -0 for approval of Planned Development Overlay PD13 -01 filed by Betts Hoover (Microland America) requesting a planned development overlay to include but not be limited to deviation from the front yard landscape setback area requirement. The subject property is located at 2451 West Grapevine Mills Circle and is zoned "CC" Community Commercial District Regulations. Council Member Freed, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the planned development overlay. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -49 AN ORDINANCE ISSUING A PLANNED DEVELOPMENT OVERLAY IN ACCORDANCE WITH SECTION 41 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING PLANNED DEVELOPMENT OVERLAY PD13 -01 TO INCLUDE BUT NOT BE LIMITED TO DEVIATION FROM THE FRONT YARD LANDSCAPE SETBACK AREA IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL im 10/15/13 •'' • i •, • ' ! t• '' '� 111 11 � t • '• •' OFFENSE SHALL BE DEEMED UOINT11 I DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN ' AND PROVIDING AN EFFECTIVE DATE ITEM 28. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -23 GRAPEVINE HYUNDAI/ SUBARU Vice Chairman Fry reported the Planning & Zoning Commission voted 4 -3 for approval of Conditional Use Application CU13 -23 filed by Pacheco Koch Consulting Engineers (Grapevine Hyundai /Subaru) requesting a conditional use permit for an automotive dealership with sales and service of new and used vehicles, two 40 -foot pylon signs and an increase in building height to 25 feet. The subject property is located at 440 West State Highway 114 and is zoned "HC" Highway Commercial District. Council Member Freed, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion failed by the following vote: Ayes: Stewart & Freed Nays: Tate, Wilbanks, Spencer, Lease & Coy Council Member Spencer made a motion to deny the conditional use application. Council Member Coy offered a second and the motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: Freed ITEM 29. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOTS 1 R AND 2 BLOCK 1, TEXAS BANK Vice Chairman Fry reported the Planning & Zoning Commission voted 6 -0 -1 for approval of the Statement of Findings and the final plat of Lots 1 R and 2, Block 1, Texas Bank. The 16 10/15/13 2.6464 acre property is located on the southeast corner of Main and Vine Streets and is zoned "PO" Professional Office District Regulations. The lot is being platted to divide the property into two lots. Council Member Stewart, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1 R and 2, Block 1, Texas Bank. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 30. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOTS 4 -R1 AND 4 -R2, BLOCK 2 DRUID HILLS Vice Chairman Fry reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the final plat of Lots 4 -R1 and 4 -R2, Block 2, Druid Hills. The 1.962 acre property is located at 3461 Blueberry Lane and is zoned "R -20" Single Family District Regulations. The subject property is being platted to subdivide the lot into two lots for the construction of a single family home on Lot 4 -R2. Council Member Freed, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 4 -R1 and 4 -R2, Block 2, Druid Hills. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None .P 91 Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 9:13 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of November, 2013. William D. Tate ' Mayor t000 in ATTEST: Jooi 1. Brown Ci"ecretary iu.* 10/15/13