HomeMy WebLinkAboutItem 21 - Emergency Medical Continuing EducationMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER al
MEETING DATE: OCTOBER 15, 2013
SUBJECT: APPROVAL FOR THE AWARD OF A QUOTE FOR AN ANNUAL
CONTRACT FOR EMERGENCY MEDICAL CONTINUING
EDUCATION FOR FIRE DEPARTMENT PERSONNEL
RECOMMENDATION:
City Council to consider approval for the award of a quote for an annual contract with
Red River Medical Institute for an emergency medical continuing education program.
FUNDING SOURCE:
Funds are available in account 100 - 44505 -210 -4 (Travel, Training, and Dues) in the
amount not to exceed $26,400.
BACKGROUND:
The Texas Department of State Health Services requires all paramedics to receive a
minimum of 144 hours of continuing education every four years. The Grapevine Fire
Department utilizes a certified educational service to provide the required training on a
monthly schedule. This annual contract will provide a minimum of 36 continuing
education hours per firefighter per year. The contract will expire on September 30, 2014
with three, one -year optional renewals.
Informal quotes were taken in accordance with the City's Purchasing Policy. Quotes
were received from three vendors.
Quotes Received:
Red River Medical Institute
Tarrant County College
Lead -II Excellence, L.L.C.
Staff recommends approval.
No
$26,400
Did not provide bid
Did not provide bid
October 9, 2013 (3:04PM)
Notice: No employee of the City of Grapevine is eligible to enter into this, or any other,
contract with the City due to Section 11.02 of the City of Grapevine Charter. Any
contract signed in violation of this paragraph shall be void.
This Independent Contractor Agreement ( "Agreement ") is entered into by the City of
Grapevine, Texas, hereinafter referred to as the "City ", and Red River Medical Institute (RRMI)
hereinafter referred to as the "Contractor ".
WHEREAS, The City desires to engage the services of Contractor for the purposes set
forth herein, as independent contractor and not as an employee.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants
herein made and the benefits flowing to the parties hereto, the City and the Contractor, do
hereby contract and agree as follows:
A. DUTIES AND OBLIGATIONS OF CONTRACTOR.
RRMI will provide the necessary CE curriculum to retain both Texas and national registry
certifications at every level of certification. Continuing Education (CE) would be provided
monthly, in six, 3 hour sessions with 1.5 -2.0 hours in lecture with last portion having a hands -
on/ scenario component.
RRMI will prepare CE lessons as stand -alone and or in conjunction with GFD addressing
specific didactic and skill needs as identified by GFD clinical staff and Dr. Yamada
CE delivery will be tailored to the best learning style possible as identified by GFD clinical
supervisory staff. Case discussions, hands -on skills practice, and dialogue will be strongly
encouraged.
Pertinent questions will be answered by RRMI staff preferably the week of CE. Protocol
knowledge and especially the medical rational will be emphasized.
RRMI will provide a written CE overview 2 weeks prior to CE class for review /approval by GFD
designee. If a topic is not identified by previous month's CQI, a list of topics will be given as
options to GFD administration
CE packets will be handed out the day of CE; if applicable a CD or external drive will be
substituted if a high volume of material is to be delivered.
All skills scoring sheets will be made available to the staff immediately after the evaluation. A
formal skills de- briefing can then be performed by RRMI staff.
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RRMI agrees to provide ACLS, BLS as a component of the yearly CE curriculum. This includes
the formal remediation process for those unsuccessful in completing their required stations,
and all handouts and course material including replacement cards as needed. An initial 10
hour ACLS course can be provided for all new employees that are not previously certified at
the cost of $135.00 per employee or an annual fee of $600.00 for unlimited employees.
RRMI shall obtain CE evaluation forms to each GFD staff person attending a RRMI course. A
copy of the CE evaluations shall be given to GFD administration via hard copy or scanned
copy if desired.
RRMI will comply with GFD chain of command at all times and support the SOP.
RRMI shall maintain all CE records for a minimum of 5 years in compliance with DSHS. RRMI
will also agree to supply GFD administration with a monthly data base for ease of tracking
GFD personnel. CE certificates shall be provided to all personnel who successfully complete
the CE modules.
Along with the monthly CE RRMI will agree to bring make up packets for GFD staff that is
forced to miss CE. These packets are summarizations of the lesson plans and must be made
up by the next month's CE presentation. RRMI would like to consider a form of online make -up
CE if acceptable to FD Administration. Employees could log -onto website to complete module
and exam which would be performed at employee's leisure.
RRMI will attend regularly scheduled meetings with GFD administration and medical director to
ensure program quality and integrity.
RRMI will help GFD ensure QA/QI by attending monthly QI and by scheduling quarterly ride -
alongs if deemed necessary at an GFD station with approval of GFD administration.
Initial ACLS certification of new hires and recertification ACLS and BLS through AHA.
Attendance by one of the RRMI staff to CQI meetings for facilitation of education.
Skill and attendance database maintenance
Make -up CE
This agreement shall commence on the 16th. day of October, 2013, and shall
expire on the 30th. day of September 31, 2014, with three 1 -year optional
renewals unless terminated sooner, as provided herein.
2. This Agreement may be terminated by the Contractor by giving at least thirty (30)
days written notice to City. This Agreement may be terminated by the City with
or without cause by giving the Contractor at least thirty (30) days written notice.
Notwithstanding the above, the City may terminate this Agreement immediately
and without notice upon the happening of any of the following:
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(a.) The conviction of Contractor of any felony, or of any misdemeanor;
or
(b.) The failure of Contractor to diligently or properly perform
Contractor's duties under this Agreement.
3. Payment to the Contractor shall be as follows as per monthly invoice in the
amount of $2,200 per month for each month during which continuing education is
taught.
4. The Contractor shall notify the City of any anticipated absences. If the
Contractor is absent, the Contractor is responsible for providing a replacement to
perform his /her duties. All replacement independent contractors must first be
approved by the City in writing. Failure to provide proper coverage when absent
will result in a reduction of Contractor's pay for the period of absence, and
possible termination of this Agreement.
5. Contractor shall not use alcoholic beverages, controlled substances, or any
illegal substances while performing the duties under this Agreement.
C. STATUS OF CONTRACTOR
It is the intention of the parties that Contractor shall be an independent contractor
and not an employee of the City for all purposes, including but not limited to, the
application of the Federal Insurance Contribution Act, the Social Security Act, the
Federal Unemployment Act, provisions of the Internal Revenue Code. City will
not pay for or provide Workers Compensation Insurance on Contractor.
Contractor shall coordinate scheduled task with the City. Contractor will be
required to pay federal self - employment taxes upon amounts received under this
Agreement.
3. Assignment: Contractor shall not assign any of its rights and obligations
pursuant to this Agreement, without the express written consent of the City.
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4. City Ordinances: This Agreement is subject to all City Ordinances, rules and
regulations presently in force and any Ordinances, rules and regulations passed
or implemented by the City during the term of this Agreement.
D. OTHER PROVISIONS:
1. The Contractor has paid all of his /her own license fees, certification fees,
certification fees, and /or membership dues, if any.
2. The Contractor shall pay all of his /her own automobile and transportation
expenses without receiving any reimbursement from the City.
3. Contractor agrees that he /she is not required to maintain any specific schedule.
Rather, the Contractor shall perform all obligations pursuant to this Agreement.
4. Contractor shall receive no health or death benefits, or accrue sick or vacation
leave, or any other benefits except as contained in this Agreement.
5. All notices under this Agreement shall be in writing and be sent by regular or
certified mail, courier service, facsimile, or hand - delivery, addressed as follows:
To the City:
Bruno Rumbelow, City Manager
City of Grapevine
200 S. Main Street
Grapevine, Texas 76051
P.O. Box 95104
Grapevine, Texas 76099
To the Contractor:
6. This Agreement represents the full and complete agreement between the parties
and supersedes any and all prior written or verbal agreements. This Agreement
may not be amended without the express written consent of both the City and
Contractor.
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7. This Agreement shall become effective only after it is executed by both the City
and Contractor.
AGREED to on this the - day of _, 2013.
CONTRACTOR:
(Type in full name)
BEFORE ME,
appeared
COUNTY OF TARRANT §
on this day personally
known to me or proved to me on the oath of
or through (description of identity card or other
document) to be the person whose name is subscribed to the foregoing instrument and
acknowledged to me that he executed the same for the purposes and consideration therein
expressed.
(Seal)
GITER 1RDER MY HAND AND SEAL • OFFICE, this day of
My Commission Expires:
Notary Public in and for the
State of Texas
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Bruno Rumbelow, City Manager
RAPersonnehIndependent Contractor Agnnt.doc
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