HomeMy WebLinkAboutItem 19 - Janitorial ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 15, 2023
SUBJECT: AWARD OF BEST VALUE BID FOR AN ANNUAL CONTRACT FOR
JANITORIAL SERVICES
RECOMMENDATION: City Council to consider approval for the award of Best Value Bid 49-23 for
an annual contract for janitorial services with Regent Services for the City
of Grapevine.
FUNDING SOURCE: Funds are available in various accounts for an annual estimated amount
of $650,000 and in the General Fund (Animal Services) for an annual
estimated amount of $436,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for
janitorial services to be performed at various City facilities and contract
labor for Animal Services to maintain and clean kennels, outdoor run
areas, and provide necessary food, water, and shelter to impounded
animals.
The City of Grapevine solicited a "Best Value Bid" in accordance with
Local Government Code Chapter 252, Subchapter B, Section 252.021 (a)
and Section 252.041 (a). The bid was advertised in the Fort Worth Star -
Telegram on May 25, 2023 and June 1, 2023. There were 727 vendors
electronically notified of the bid through the eBid system. There were a
total of 14 bids received. The bid was opened electronically and publicly
on June 16, 2023 at 2 pm. The contract will be for an initial one-year
period, with nine, one-year renewal options available.
Based on the evaluations for the Best Value Bids for janitorial services,
the highest best value evaluation was Regent Services. Regent Services
received the overall highest score for the City meeting all of the Best
Value specifications and requirements. The City of Grapevine has been
using Regent Services for several years and has been successful.
Staff recommends approval
CH/LW